Special Education Directors

Calendar and Resources for Special Education Directors

Welcome to the Special Education Director resource page. On this page you will find a calendar with important dates and resources to help you meet requirements as well as technical assistance delivered through the Special Education Director Academy.   

Special Education Task Calendar

Calendar Months

Table of Contents

January|February|March|April|May|June|July|August|September|October|November|December

June

Day

Task

Resources

Contact

1

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

20

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

30

MOSIS Student Core, Enrollment, and Attendance files due

Technical Assistance

Data

30

MOSIS Discipline file due

 

Data

30

Parentally Placed Private School Survey due

 

Data

July

Day

Task

Resources

Contact

1

Part B Budget Application due

ePeGS Part B Budget Application Guide

Finance

1

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

1

LEA Written Procedures due

General Federal Guidance Manual

Finance

1

LEA Accounting System

Accounting Manual

Finance

1

Semi-Annual Certifications

Time and Effort Guidance

Finance

1

Federal Award Identification Information Due

Federal Award Identification Spreadsheet

Finance

26

2021 Virtual Special Education Director Academy

Registration

Compliance Data EP

August

Day

Task

Resources

Contact

1

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

15

Core Data Screen 3 Contacts

MOSIS Core Data Manual

Data

15

Annual Secretary of the Board Report due

 

Finance

20

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

September

Day

Task

Resources

Contact

1

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

17

Watch CAP Year Webinar

Compliance Tiered-Monitoring IMACS FAQs

Compliance

17

Receive Special Education Program Review Report

Compliance Tiered-Monitoring IMACS FAQs

Compliance

20

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

30

Part B Final Expenditure Report due

ePeGs Part B FER Guide

Finance

30

Preliminary Special Education District Profiles available

Profile and Profile Review Guide

Data

30

High Need Fund Application due

HNF Application

Finance

October

Day

Task

Resources

Contact

1

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

15

MOSIS Educator Course and Assignment files due

 

Data

15

Early Childhood Special Education Final Expenditure Report due

ECSE FER Guide

Finance

18

Complete Step 1 in IMACS 30 days from date of Special Education Program Review Report

Compliance Tiered-Monitoring IMACS FAQs

Compliance

20

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

31

Public Placement Fund Application due

PPF Application

Finance

November

Day

Task

Resources

Contact

1

Start Conducting Self-Assessment

Compliance Tiered-Monitoring IMACS FAQs

Compliance

1

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

20

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

30

Readers for the Blind Application

RBP Application

Finance

December

Day

Task

Resources

Contact

1

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

3

Continue Self-Assessment

Compliance Tiered-Monitoring IMACS FAQs

Compliance

15

MOSIS Child Count and Environments of Students with Disabilities

Technical Assistance

Data

20

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

January

Day

Task

Resources

Contact

1

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

1

Semi-Annual Certifications

Time and Effort Guidance

Finance

15

Child Count Verification due

Instructions Child Count Verification Report

Data

20

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

31

Special Education Finance Self-Assessment due

Tiered Monitoring and Fiscal Monitoring Guide

Finance

31

Blind Literacy Survey due

 

Data

February

Day

Task

Resources

Contact

1

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

1

Self-Assessment in IMACS due

Compliance Tiered-Monitoring IMACS FAQs

Compliance

15

MOSIS Graduate and Dropout Follow-up due

Technical Assistance

Data

20

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

March

Day

Task

Resources

Contact

1

Proportionate Share Carryover Release Report due

ePeGs Proportionate Share Carryover Release Request Guide

Finance

1

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

20

Submit Follow Up Timelines in IMACS

Compliance Tiered-Monitoring IMACS FAQs

Compliance

20

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

April

Day

Task

Resources

Contact

1

Submit verification documentation for the desk review

Compliance Tiered-Monitoring IMACS FAQs

Compliance

1

Submit documentation to clear CAPs

 

Compliance

1

Part B Payment Request

ePeGs Part B Payment Request Guide

Finance

1

Complete Step 2 in IMACS

Compliance Tiered-Monitoring IMACS FAQs

Compliance

20

Part B Payment Request

ePeGs Part B Payment Request Guide

Finance

30

Part B Budget Application Revision due

ePeGs Part B Payment Request Guide

Finance

May

Day

Task

Resources

Contact

1

Part B Payment Request

ePeGs Part B Payment Request Guide

Finance

15

Initial Evaluation Timelines due

Compliance Tiered-Monitoring IMACS FAQs

Compliance

15

Part C to B Transition

Compliance Tiered-Monitoring IMACS FAQs

Compliance

20

Part B Payment Request due

ePeGs Part B Payment Request Guide

Finance

Special Education Compliance Virtual Support Meetings

The Office of Special Education, Compliance Section, is collaborating with Special Education Consultants from the nine Missouri Regional Professional Development Centers to provide twice-monthly Zoom meetings. The meetings are scheduled to last one hour, from nine to ten a.m., and will cover a range of timely and relevant topics for special education professionals. Generally, the first Zoom each month will include a presentation aligned with the Myth of the Month topic for that month. The second Zoom each month will have an open question and answer format.  Please send questions to your region’s compliance consultant prior to the meeting, when possible, so we can be best prepared to provide answers.

2021-22 Compliance Meeting Dates

Date

Time

Topic

Zoom LInk

9/9/2021

9 a.m.

Changes to Intellectual Disability criteria that went into effect June 30, 2021

Join Meeting

9/23/2021

9 a.m.

Parentally Placed Private and Parochial School Students with Disabilities

Join Meeting

10/7/2021

9 a.m.

Review of Existing Data

Join Meeting

10/21/2021

9 a.m.

Questions from special education professionals in the field

Join Meeting

11/4/2021

9 a.m.

Students with Disabilities and Shortened School Days

Join Meeting

11/18/2021

9 a.m.

Questions from special education professionals in the field

Join Meeting

12/9/2021

9 a.m.

Other Health Impairment Eligibility Criteria

Join Meeting

12/23/2021

9 a.m.

Questions from special education professionals in the field

Join Meeting

1/6/2022

9 a.m.

Assessments for Postsecondary Transition Planning

Join Meeting

1/20/2022

9 a.m.

Questions from special education professionals in the field

Join Meeting

2/10/2022

9 a.m.

Present Levels of Academic Achievement and Functional Performance (PLAAFP)

Join Meeting

2/24/2022

9 a.m.

Questions from special education professionals in the field

Join Meeting

3/10/2022

9 a.m.

SMART Annual IEP Goals

Join Meeting

3/24/2022

9 a.m.

Questions from special education professionals in the field

Join Meeting

4/7/2022

9 a.m.

Functional Behavior Assessment (FBA) / Behavior Intervention Plan (BIP)

Join Meeting

4/21/2022

9 a.m.

Questions from special education professionals in the field

Join Meeting

5/5/2022

9 a.m.

Vocational Rehabilitation/Pre-Employment Transition Services

Join Meeting

5/19/2022

9 a.m.

Questions from special education professionals in the field

Join Meeting

.

Topic Resources

September 9, 2021: Changes to intellectual disability criteria that went into effect June 30, 2021

RPDC Compliance Consultant Information

Region

Compliance Consultant

Phone Number

Contact

  1. Southeast

Tiffiney Smith

573-651-2621

Email

  1. Heart of Missouri

Lynn Lynch

573-424-7847

Email

  1. Kansas City

Bailey Tennesen

816-235-5957

Email

  1. Northeast

Joetta Walter

660-785-6080

Email

  1. Northwest

Lauren Struthers

660-562-1995

Email

  1. South Central

Leasa Day

573-341-6821

Email

  1. Southwest

Amy Phipps

417-836-4082

Email

  1. St. Louis

Jeanne Rothermel

314-692-1239

Email

  1. Central

Julie Harris

660-232-0387

Email

 

 

2021 Virtual Special Education Director Academy Resource Documents

In the accordions below you will find links to the resource documents and presentations from each of our 2021 SEDA sessions.

Data Presentations

Overview, MOSIS Introduction, and Child Count

This session covered basic data requirements of the Individuals with Disabilities Education Act; people you should know, or get to know, who will be instrumental in reporting accurate and complete data, an overview of the DESE, MOSIS, and Core Data systems; and a deep dive into the special education child count data collection. 

Presentation  

Special Education Data Reporting Table 2021-22

Early Childhood Special Education Environments

Early Childhood Special Education Environments Worksheet

Early Childhood Special Education Decision Tree

Worksheet for Determining the ECSE Educational Environment


Exiting, Follow-Up, and Discipline Data

This session covered the basic data requirements for reporting Exiting, Follow-Up, and Discipline Data for those indicators within the MCDS Portal and the MOSIS data system. 

Presentation

Special Education Data Code Sets


Personnel, Early Childhood Outcomes, and Misc. Data

This session reviewed the reporting of personnel data, early childhood outcomes data, high need fund data, and other miscellaneous data. 

Presentation

Early Childhood Outcomes

Early Childhood Outcomes Decision Tree

Personnel Reporting Table

Teacher Reporting Example


Guided Review of Year-End Data Summaries

This session gave a guided review of the year-end data summaries. If you have questions and/or need to get a copy of your Year-End Summary, please contact speddata@dese.mo.gov

Compliance Presentations

Special Education 101 & 102

This session discussed the basics of special education compliance and the responsibilities of LEAs and the relationship with the Office of Special Education. 

Presentation

Cohort List with LEA 

Resources for Special Education 101 Presentation

 


Compliance in Discipline

This session focused on the procedures to follow when confronted with discipline situations for, Individuals with Disability Education Act, eligible students. Short and long term suspensions were discussed, as well as how to conduct a manifestation determination. The Department of Education and Secondary Education Discipline Documentation form was used to practice with various scenarios and other discipline resources will be shared.

Presentation

Discipline Documentation Worksheet


Dispute Resolution and Procedural Safeguards  

This session discussed ways to prevent and resolve conflict, and stages and timelines for Missouri's dispute resolution process as outlined by the Individuals with Disabilities Education Act. 

Presentation


Facilitated IEPs

Beulahre Robinson, DESE Compliance Supervisor presented a detailed description of the facilitated IEP (FIEP) meeting process. Beulahre walked participants through the steps that take place before, during, and after a FIEP meeting. Participants also got a glimpse of data from FIEP follow-up surveys.

Presentation

Facilitated IEP Process Handout


Post Secondary Transition Practices

This session focused on Indicator 13: Secondary Transition - percentages of youth ages 16+ with measurable, annually updated IEP goals and appropriate transition assessment, services, and courses. 

Presentation

Indicator 13 Checklist

Transition Example Guidebook

Transition Services Flow Chart

Effective Practice Presentation

Effective Practices and Professional Development

This session highlighted effective practice professional development opportunities offered through the Special Education Improvement Consultants.  

Presentation

Professional Development Opportunities 

Early Childhood Special Education Presentation

Early Childhood Special Education

This session highlighted how ECSE is addressed within each section of the Office of Special Education, Office of Childhood, and Department of Elementary and Secondary Education. 

Presentation

Regional Professional Development Center Presentations

I'm a Leader, Now What

Many of you are not only be new directors, but you are also new to the school district. We discussed leadership in a practical manner during this session. We also discussed setting the tone for the year, provided practical advice, and discussed resources to help make you successful as a first year director. 

Presentation 1

Presentation 2


RPDC Compliance Related Professional Development Offerings

This presentation was an overview of trainings that the RPDC Centers offer.

RPDC Trainings Document

Other Resources

LRP - Special Education Connection

An overview and contact information of the Special Education Connection Resource. 

Presentation Slide

Information Flyer


MPACT Overview

An overview of what MPACT is and the resources it can help provide for educators and families of students with IEPs.

Presentation


LASE - What it is and why you need it in your life

Learn what a LASE group is and discuss the value of the support that local networking can provide. We discussed some practical benefits you can share to advocate for your participation in your local LASE group.

Presentation


MOCASE Presentation

Dr. Ashley Krause, President of the Board and Gayle Willey, Executive Director of MO-CASE shared information about MO-CASE, CEC and CASE. They explained the benefits of belonging to the organizations and how MO-CASE supports Special Education Administrators throughout the state.

Presentation

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