Special Education Directors

Calendar and Resources for Special Education Directors

Welcome to the Special Education Director resource page. On this page you will find a calendar with important dates and resources to help you meet requirements as well as technical assistance delivered through the Special Education Director Academy.   

Special Education Director Academy 2023 - July 25 - 26, 2023

The in-person Special Education Director Academy (SEDA) will be hosted by the Office of Special Education on July 25-26, 2023, at the Hilton Garden Inn, 3300 Vandiver Dr. in Columbia, Missouri. Sessions will run from 8:00 a.m. to 4:30 p.m. each day. Session topics include leadership, early childhood special education, dispute resolution, discipline, postsecondary transition, data reporting and use, special education program requirements, and more. The intended audience is new special education directors with less than three years of experience, but there will also be an advanced track for directors with three or more years of experience. The advanced track is limited to 50 attendees.

SEDA registration is free, and breakfast and lunch will be provided on both days.  

All other expenses including lodging, travel, and other meals, will be the responsibility of the Local Education Agency. Hilton Garden Inn will be providing a block of rooms for SEDA. For hotel booking information, please visit the hotel’s website or phone 1-877-782-9444 and use code SEDA. The room rate will be $102.90.

If you have questions or require special accommodations, please contact Tori Chance at tori.chance@dese.mo.gov.

Special Education Task Calendar

Task Calendar

Calendar Months

Table of Contents

January|February|March|April|May|June|July|August|September|October|November|December

June

Day	Task	Resources	Contact
1	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance
20	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance
30	MOSIS Student Core, Enrollment, and Attendance files due	Technical Assistance	Data
30	MOSIS Discipline file due		Data
30	Parentally Placed Private School Survey due		Data

July

Day	Task	Resources	Contact
1	Part B Budget Application due	ePeGS Part B Budget Application Guide	Finance
1	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance
1	LEA Written Procedures due	General Federal Guidance Manual	Finance
1	LEA Accounting System	Accounting Manual	Finance
1	Semi-Annual Certifications	Time and Effort Guidance	Finance
1	Federal Award Identification Information Due	Federal Award Identification Spreadsheet	Finance
26	2021 Virtual Special Education Director Academy	Registration	Compliance Data EP

August

Day	Task	Resources	Contact
1	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance
15	Core Data Screen 3 Contacts	MOSIS Core Data Manual	Data
15	Annual Secretary of the Board Report due		Finance
20	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance

September

Day	Task	Resources	Contact
1	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance
17	Watch CAP Year Webinar	Compliance Tiered-Monitoring IMACS FAQs	Compliance
17	Receive Special Education Program Review Report	Compliance Tiered-Monitoring IMACS FAQs	Compliance
20	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance
30	Part B Final Expenditure Report due	ePeGs Part B FER Guide	Finance
30	Preliminary Special Education District Profiles available	Profile and Profile Review Guide	Data
30	High Need Fund Application due	HNF Application	Finance

October

Day	Task	Resources	Contact
1	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance
15	MOSIS Educator Course and Assignment files due		Data
15	Early Childhood Special Education Final Expenditure Report due	ECSE FER Guide	Finance
18	Complete Step 1 in IMACS 30 days from date of Special Education Program Review Report	Compliance Tiered-Monitoring IMACS FAQs	Compliance
20	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance
31	Public Placement Fund Application due	PPF Application	Finance

November

Day	Task	Resources	Contact
1	Start Conducting Self-Assessment	Compliance Tiered-Monitoring IMACS FAQs	Compliance
1	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance
20	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance
30	Readers for the Blind Application	RBP Application	Finance

December

Day	Task	Resources	Contact
1	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance
3	Continue Self-Assessment	Compliance Tiered-Monitoring IMACS FAQs	Compliance
15	MOSIS Child Count and Environments of Students with Disabilities	Technical Assistance	Data
20	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance

January

Day	Task	Resources	Contact
1	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance
1	Semi-Annual Certifications	Time and Effort Guidance	Finance
15	Child Count Verification due	Instructions Child Count Verification Report	Data
20	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance
31	Special Education Finance Self-Assessment due	Tiered Monitoring and Fiscal Monitoring Guide	Finance
31	Blind Literacy Survey due		Data

February

Day	Task	Resources	Contact
1	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance
1	Self-Assessment in IMACS due	Compliance Tiered-Monitoring IMACS FAQs	Compliance
15	MOSIS Graduate and Dropout Follow-up due	Technical Assistance	Data
20	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance

March

Day	Task	Resources	Contact
1	Proportionate Share Carryover Release Report due	ePeGs Proportionate Share Carryover Release Request Guide	Finance
1	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance
20	Submit Follow Up Timelines in IMACS	Compliance Tiered-Monitoring IMACS FAQs	Compliance
20	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance

April

Day	Task	Resources	Contact
1	Submit verification documentation for the desk review	Compliance Tiered-Monitoring IMACS FAQs	Compliance
1	Submit documentation to clear CAPs		Compliance
1	Part B Payment Request	ePeGs Part B Payment Request Guide	Finance
1	Complete Step 2 in IMACS	Compliance Tiered-Monitoring IMACS FAQs	Compliance
20	Part B Payment Request	ePeGs Part B Payment Request Guide	Finance
30	Part B Budget Application Revision due	ePeGs Part B Payment Request Guide	Finance

May

Day	Task	Resources	Contact
1	Part B Payment Request	ePeGs Part B Payment Request Guide	Finance
15	Initial Evaluation Timelines due	Compliance Tiered-Monitoring IMACS FAQs	Compliance
15	Part C to B Transition	Compliance Tiered-Monitoring IMACS FAQs	Compliance
20	Part B Payment Request due	ePeGs Part B Payment Request Guide	Finance

Special Education Virtual Support Meetings

The Office of Special Education is collaborating with Special Education Consultants from the nine Missouri Regional Professional Development Centers to provide twice-monthly Zoom meetings. The meetings are scheduled to last one hour, from nine to ten a.m., and will cover a range of timely and relevant topics for special education professionals.

2022-23 Meeting Dates

Date	Time	Topic	Zoom Link
08/25/2022	9 a.m.	Welcome back (To Do List - Local Compliance Plan/State Plan / SI Updates, Seclusion & Restraint, Transfers)	Join Meeting
09/08/2022	9 a.m.	Progress Monitoring (collaborate with EP)	Join Meeting
09/22/2022	9 a.m.	MOSIS Reporting	Join Meeting
10/06/2022	9 a.m.	Prior Written Notice	Join Meeting
10/20/22	9 a.m.	Building Strong Relationships with Parents	Join Meeting
11/10/2022	9 a.m.	MSSD Eligibility	Join Meeting
12/08/2022	9 a.m.	Dismissing services (related services, graduation (goals versus credits), SOP, Transfer of Rights	Join Meeting
01/05/2023	9 a.m.	SPED Profile	Join Meeting
01/19/2023	9 a.m.	Determining Placement and Least Restrictive Environment: The What, Why, When and How	Join Meeting
02/09/2023	9 a.m.	MO Assistive Technology - using technology in the classroom / AEM	Join Meeting
02/23/2023	9 a.m.	MAP and MAP-A	Join Meeting
03/09/2023	9 a.m.	Career Education Special Needs (CESN), Postsecondary Transition Planning, and Career and Technical Education	Join Meeting
04/06/2023	9 a.m.	AU and ED eligibility	Join Meeting
04/20/2023	9 a.m.	Project Access - Overview of Service	Join Meeting
05/11/2023	9 a.m.	Synthesis for Evaluation Reports - Puzzle Pieces	Join Meeting

.

2022-23 Topic Resources

August 25, 2022: Welcome back (Monthly Guidance, Local Compliance Plan/State Plan/Standards & Indicators Updates, Seclusion & Restraint Guidance, and Transfer Process)

• Video: Welcome Back and Hot Topics 
• Welcome Back and Hot Topics PowerPoint
• Hot Topics: Question and Answers

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September 8, 2022: Progress Monitoring

• Video: Progress Monitoring
• Progress Monitoring: PowerPoint
• Progress Monitoring: Myth of the Month, February 2021
• Progress Monitoring: Question and Answers

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September 22, 2022: Core Data and MOSIS Training

• Video: Core Data and MOSIS Training
• Core Data and MOSIS Training PowerPoint
• Core Data and MOSIS Manual Overview Guidance Document

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October 6, 2022: Prior Written Notice (PWN)

• Video: Prior Written Notice (PWN)
• Prior Written Notice: PowerPoint
• Prior Written Notice: Myth of the Month, October 2022
• Checklist of When to Provide Prior Written Notice
• Prior Written Notice: Question and Answers 

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October 20, 2022: Enhancing Parent Engagement in Schools

• Video: Enhancing Parent Engagement in Schools
• Enhancing Parent Engagement in Schools: PowerPoint

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November 10, 2022: Missouri Schools for the Severely Disabled (MSSD) Eligibility

• Video: MSSD Eligibility
• MSSD Eligibility PowerPoint
• MSSD Eligibility: Questions and Answers 

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December 8, 2022: Graduation and Termination of Special Education and Related Services 

• Video: Graduation and Termination of Special Education and Related Services 
• PowerPoint: Graduation and Termination of Special Education and Related Services
• Graduation and Termination of Special Education and Related Services Questions and Answers

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January 5, 2023: Special Education Profile

• Video: Special Education Profile
• PowerPoint: Special Education Profile 
• Data Collection Guidance
  • Early Childhood Special Education Educational Environments
  • ECSE Educational Environments Decision Tree
  • Worksheet for Determining ECSE Educational Environment
  • Disproportionality in Discipline Rates Explanation of Process
  • Disproportionality in Placement Rates Explanation of Process
  • Disproportionality in Identification Rates Explanation of Process
• Accessing Unsuppressed Profile Directions
• Sample Unsuppressed Profile
• Special Education Profile: Questions and Answers (Under Construction) 

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January 19, 2023: Determining Placement and Least Restrictive Environment: The What, Why, When and How

• Video: Determining Placement and Least Restrictive Environment: The What, Why, When and How 
• PowerPoint: Determining Placement and Least Restrictive Environment: The What, Why, When and How 
• Guidance
  • Data Summary: K-12 Students with Disabilities by Educational Environments

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February 9, 2023: MO Assistive Technology - using technology in the classroom / AEM

• Video: Addressing the Assistive Technology Needs for Students
• PowerPoint: Addressing the Assistive Technology Needs for Students
• Assistive Technology Resources

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February 23, 2023: Missouri Assessment Program - Alternate (MAP-A)

• Video: Missouri Assessment Program - Alternate (MAP-A)
• PowerPoint: Missouri Assessment Program - Alternate (MAP-A)
• MAP-A Assessment Page Resources
• MAP-A Special Education: Compliance Page Resources

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March 9, 2023: Career Education Special Needs (CESN)

• Video: Career Education Special Needs (CESN)
• PowerPoint: Career Education Special Needs (CESN)
• Career Education Special Needs (CESN) Resources 
• Career Education Special Needs (CESN) Questions and Answers (Under Construction)

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April 6, 2023 Emotional Disturbance and Autism: Overview of Eligibility

• Video: Emotional Disturbance and Autism: Overview of Eligibility 
• PowerPoint: Emotional Disturbance and Autism: Overview of Eligibility
• Emotional Disturbance and Autism: Overview of Eligibility Questions and Answers (under construction)

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April 20, 2023: Resources for Students with Autism: Project ACCESS and the ASCEND Program

• Video: Resources for Students with Autism: Project ACCESS and the ASCEND Program
• PowerPoint: Overview of Project ACCESS
• PowerPoint: Overview of the ASCEND Program
• Springfield Public School's Business Associated Student Education (BASE) Program Resources: BASE is a school district program designed to provide students with IEPs the opportunity to develop transition related skills such as career awareness, explore and assess career interests, and obtain positive social skills necessary for successful integration in the world of work and society. This program is an example of what a district or coop could develop for their students.
  • ​​​​​​​​​​​​​​BASE General Information
  • BASE: Frequently Asked Questions
  • BASE: Program Flyer

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May 11, 2023 End of The Year Wrap-Up: End of the Year To-Dos and Resources

• Video: End of The Year Wrap-Up: End of the Year To-Dos and Resources
• PowerPoint: End of The Year Wrap-Up: End of the Year To-Dos and Resources
• DESE Resources Cited in End of The Year Wrap-Up Zoom

2021-22 Topic Resources

September 9, 2021: Changes to intellectual disability criteria that went into effect June 30, 2021

• Video: Intellectual Disability: Overview of Eligibility

• Intellectual Disability Criteria: PowerPoint 

• Zoom Meeting Chat Transcript

• Intellectual Disability FAQ

• Intellectual Disability Checklist

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September 23, 2021: Parentally Placed Private and Parochial School Students with Disabilities

• Video: Parentally Placed Private and Parochial School Students with Disabilities

• Parentally Placed Private and Parochial School Students with Disabilities: PowerPoint

• Zoom Meeting Chat Transcript

• FAQ

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October 7, 2021: Review of Existing Data

• Video: Review of Existing Data

• Review of Existing Data: PowerPoint (Updated 11/12/2021)

• Zoom Meeting Chat Transcript

• Review of Existing Data Q & A

• Review of Existing Data (RED) Rubric

  • Word version

  • PDF version

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October 21, 2021: SPP/APR Stakeholder Involvement and Questions from the Field

• Video: SPP/APR Stakeholder Involvement and Questions from the Field

• SPP/APR Stakeholder Involvement: PowerPoint

• Zoom Meeting Chat Transcript

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November 4, 2021: S.M.A.R.T. Goals

• Video: S.M.A.R.T. Goals

• S.M.A.R.T. Goals: PowerPoint

• S.M.A.R.T. Goals Rubric

  • Word Version

  • PDF Version

• IEP Goal Rubric

  • Word Version

  • PDF Version

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November 18, 2021: Students with Disabilities and Shortened School Days

• Video: Students with Disabilities and Shortened School Days

• Students with Disabilities and Shortened School Days: PowerPoint

• Zoom Meeting Chat Transcript

• Knowing When to Use a Shortened School Day: Critical Considerations

  • Word Version

  • PDF Version

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December 9, 2021: Other Health Impaired - 2021 Eligibility Changes

• Video: Other Health Impaired

• PowerPoint: Other Health Impaired

• Other Health Impaired FAQ

• Dec 2021 Myth of the Month: Other Health Impaired 

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December 23, 2021: Questions from the Field

• Video: Questions from the Field

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January 6, 2022: Postsecondary Transition Planning

• Video: Postsecondary Transition Planning

• PowerPoint: Postsecondary Transition Planning

• Postsecondary Transition Q & A

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January 20, 2022: Observations

• Video: Observations

• PowerPoint: Observations

• Observations Q & A

• Academic Performance and Behavior Observation Worksheet (Golden Thread)

• Specific Learning Disability Observation Guidance Chart

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February 10, 2022: Present Levels of Academic Achievement and Functional Performance (PLAAFP)

• Video: Present Levels of Academic Achievement and Functional Performance (PLAAFP)

• PowerPoint: Present Levels of Academic Achievement and Functional Performance (PLAAFP)

• Present Levels of Academic Achievement and Functional Performance (PLAAFP) Q & A

• Present Level of Academic and Functional Performance Rubric

• Present Level of Academic Achievement and Functional Performance (PLAAFP) February 2022 Myth of the Month

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February 24, 2022: Extended School Year (ESY)

• Video: Extended School Year (ESY)

• PowerPoint: Extended School Year (ESY)

• Extended School Year (ESY) Q & A

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March 10, 2022: Early Childhood Special Education (ECSE)

• Video: Early Childhood Special Education (ECSE)

• PowerPoint: Early Childhood Special Education (ECSE)

• Early Childhood Special Education (ECSE) Q & A

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March 24, 2022: Questions from the Field

• Video: Questions from the Field

• Questions from the Field Q & A

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April 7, 2022: Specific Learning Disability (SLD)

• Video: Specific Learning Disability (SLD)

• PowerPoint: Specific Learning Disability (SLD)

• Specific Learning Disability (SLD) Resource List

• Specific Learning Disability (SLD) Q & A

• Myth of the Month: Specific Learning Disability (SLD)

• Myth of the Month: Assessment

• Discrepancy Score Decision Making Chart

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April 21, 2022: Evaluation and Assessment

• Video: Evaluation and Assessment

• PowerPoint: Evaluation and Assessment

• Evaluation and Assessment Q & A

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May 5, 2022: Vocational Rehabilitation/Pre-Employment Transition Services

• PowerPoint: Vocational Rehabilitation/Pre-Employment Transition Services

• Pre-Employment Transition Services Consent & Information Release Form

• Pre-Employment Transition Services Area Map and Contact Information

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May 19, 2022: Educational Benefit Review (EBR)

• Video: Educational Benefit Review (EBR)

• PowerPoint: Educational Benefit Review (EBR)

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RPDC Compliance Consultant Information

Region	Compliance Consultant	Phone Number	Contact
Southeast	Tiffiney Smith	573-651-2621	Email
Heart of Missouri	Lynn Lynch	573-424-7847	Email
Kansas City	Bailey Tennesen	816-235-5957	Email
Northeast	Dawn Lichtenberg	660-785-6080	Email
Northwest	Julia Schmitz	660-562-1995	Email
South Central	Leasa Day	573-341-6821	Email
Southwest	Amy Phipps	417-836-4082	Email
St. Louis	Jeanne Rothermel	314-692-1239	Email
Central	Julie Harris	660-232-0387	Email

 

2023 - Special Education Director Academy Resource Documents

The 2023 SEDA resource documents will be posted after the conference. We can't wait to see you there. 

Return to the Special Education Home Page