Child Care Manual

2000.000.00 CHILD CARE ELIGIBILITY PURPOSE AND OVERVIEW

• 2000.005.00  Legal Basis
• 2000.010.00  Parental Choice
• 2000.015.00  Disclosure
  • 2000.015.05  Information Available to the EU
  • 2000.015.10  Information Available to the Public
  • 2000.015.15  Confidentiality of the Child Care Case File
• 2000.020.05  Record Destruction

2005.000.00 PROCESSING REQUESTS FOR SERVICES

• 2005.005.00 DATE OF REQUEST
• 2005.010.00  APPLICATION PROCESSING
  • 2005.010.05 Requests for Child Care Subsidy
  • 2005.010.10  Signing the Application
  • 2005.010.15  Initial Interview Procedures
  • 2005.010.20  Voluntary Withdrawal of Application
  • 2005.010.25  Approving an Application
  • 2005.010.30  Denying an Application
• 2005.015.00  WAITING LIST
  • 2005.015.05 Adding to the Waiting List
  • 2005.015.10 Priority List
  • 2005.015.15 Removing from the Waiting List

2010.000.00  HOUSEHOLD ELIGIBILITY CRITERIA

• 2010.005.00  ELIGIBILITY UNIT (EU)
• 2010.010.00  RELATIONSHIP OF THE APPLICANT TO THE CHILD
• 2010.015.00  ELIGIBLE CHILD
• 2010.020.00  CHILD WITH SPECIAL NEEDS
• 2010.025.00 CITIZENSHIP
• 2010.030.00 RESIDENCY
• 2010.035.00 SOCIAL SECURITY NUMBER (SSN)
• 2010.040.00  RESOURCE LIMITS
• 2010.045.00 INCOME ELIGIBILITY GUIDELINES
• 2010.045.05 Budgeting Process
• 2010.045.05.05 Unearned Income
• 2010.045.05.10 Irregular or Sporadic Income
• 2010.045.05.15 Income from Self-Employment
  • 2010.045.05.20 Deductions from Self-Employment Income
• 2010.045.05.25 Military Income
• 2010.045.10 Exclusions from Monthly Gross Income
  • 2010.045.10.05 Benefits from Another Agency
  • 2010.045.10.10 Resource Payments
  • 2010.045.10.15 Monetary Gifts and Special Income Circumstances
  • 2010.045.10.20 Income In-Kind/Non-Cash Income
  • 2010.045.10.25 Loans
  • 2010.045.10.30 Other
• 2010.045.15  Deductions from Gross Income
• 2010.050.00  VALID NEED FOR CHILD CARE SUBSIDY
  • 2010.050.05  Employment
  • 2010.050.10  Education
  • 2010.050.15  Training
  • 2010.050.20  Job Search
  • 2010.050.25  Incapacitated Parent
  • 2010.050.30  Child with a Special Need for Child Care
  • 2010.050.35  Homeless Families
• 2010.055.00  INVALID NEED FOR CHILD CARE SUBSIDY

2020.000.00  AUTHORIZATION PROCESS

• 2020.005.00  AUTHORIZATIONS

2025.000.00  PAYMENT OF CHILD CARE BENEFITS

• 2025.005.00 DIRECT PAYMENT TO THE PROVIDER
• 2025.010.00 SLIDING FEE FROM HOUSEHOLDS
• 2025.015.00 CO-PAYMENTS TO THE PROVIDER
• 2025.020.00 NON-PAYMENT OF SLIDING FEE
• 2025.025.00 EARLY HEAD START AND HEAD START CHILD CARE SUBSIDY PARTICIPATION
• 2025.030.00 EARLY HEAD START PARTNERSHIP GRANTS
• 025.035.00 MISSOURI HEAD START STATE COLLABORATION OFFICE

2030.000.00 SIMPLIFIED REPORTING

• 2030.005.00 CHANGES NOT REQUIRED TO BE REPORTED BY ELIGIBILITY UNIT
• 2030.010.00 CHANGE REPORTED TIMELY
• 2030.010.05 Time Frame for Acting on Changes
• 2030.015.00 CHANGE PROCESSING FOR APPLICANT ELIGIBILITY UNITS
• 2030.020.00 INCREASING BENEFITS
• 2030.025.00 DECREASED ALLOTMENT OR CLOSING
• 2030.030.00 CHANGES TO INCOME
• 2030.035.00 ADDRESS CHANGES
• 2030.040.00 CHANGES CONSIDERED VERIFIED UPON RECEIPT FOR ELIGIBILITY UNIT
• 2030.045.00 VOLUNTARY CLOSING
• 2030.050.00 HEAD OF ELIGIBILITY UNIT LEAVES THE HOME/DIES
• 2030.055.00  ADDING OR REMOVING A CHILD
• 2030.060.00  ADDING OR REMOVING A PERSON
• 2030.065.00  CHANGE IN THE AGE OF A CHILD
• 2030.070.00  CHANGE IN THE SLIDING FEE
• 2030.075.00  CASE CLOSINGS
  • 2030.075.05 Cancel Rejections
• 2030.080.00  RE-APPLICATIONS

2035.000.00  CHILD CARE CASE REVIEWS

2040.000.00  CHILD CARE SUBSIDY ELIGIBILITY CLAIMS

• 2040.000.05 LEGAL BASIS
• 2040.000.10 REPORTING RESPONSIBILITIES
• 2040.000.15 CLAIMS PROCESS
• 2040.005.00  CHILD CARE CLAIM REFERRAL PROCEDURES
  • 2040.005.05 Claims Referrals
  • 2040.005.10 Recovery Restrictions (Time Limits)
  • 2040.005.15 Determining the Claim Time Period
  • 2040.005.20 Optional Members Cause Claims
  • 2040.005.25 Responsible Members
  • 2040.005.30 Demand Letters
• 2040.010.00  CLAIMS ACCOUNTING AND RESTITUTION SYSTEM (CARS)
  • 2040.010.05 Collection Procedures
  • 2040.010.10 Claims Hearings
  • 2040.010.15 Compromising Claims
  • 2040.010.20 CARS Promissory Note
  • 2040.010.30 Cash
  • 2040.010.35 Modifying Claims
  • 2040.010.40 Over Collection of Claim

• Appendix 1 Glossary
• Appendix 2 Sam Pratt’s Law
• Appendix 3 2020 Child Care Income Guidelines
• Appendix 4 Transitional Care Level A/B Income Guidelines
• Appendix 7 FAMIS Income Code Chart
• Appendix 8 Table of Consanguinity