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What is ListServ (SELs/SELs2)?

February 2000, the Office of Special Education created the Special Education Listserv (SELS).  It has been and continues to be a limited e-mail group (with listserv being a misnomer since it really isn’t a listserv) available to only one contact person per school district/responsible public agency. It is used by the Office to disseminate important special education information concerning funding, compliance, data collection, professional development, etc. 

The Office has created a second e-mail group called SELs2.  This e-mail group is open to anyone wanting to subscribe (principals, teachers, parents, etc.). It will allow subscribers to receive the EXACT same messages as subscribers to SELs. By creating this second e-mail group, all constituents interested in special education will have the opportunity to receive the Office’s e-mail messages, not just one contact per school district/responsible public agency. It also allows DESE to maintain the ability to make sure that every district has at least one contact person per district receiving these messages. Messages are from DESE only and may only be posted by the manager (Lina Browner, Office of Special Education). Members may not post messages to either SELs or SELs2.

How Do I Subscribe?

Those interested in subscribing to SELs2 can do so by going to the following the links below. 

Questions or Problems Subscribing to SELs and/or needing to change SELs information, contact Lina Browner, Executive Assistant, Office of Special Education at (573) 751-5739 or via email at Lina.Browner@dese.mo.gov

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Special Education New Directors Academy, Summer 2018, Charting the Course for Success

Source: Cheryl Stock, Assistant Director, Effective Practices

Intended Audience: Superintendents, Special Education Directors, Process Coordinators, Special Education Teachers, and LEAs anticipating hiring a new director of Special Education for the 2018-19 school year

Date: June 14, 2018

The Office of Special Education is hosting the 2018-19 New Directors of Special Education Academy on July 26-27, 2018, for any individual who will be assuming the position and duties of a director of special education for the first time during the 2018-19 school year. Enrollment for the academy is now open.

The academy will focus on core activities new directors must complete during their months of employment that will assist them in the management of special education procedures and practices that promote positive outcomes for students with disabilities while ensuring the rights of students are protected. Topics to be covered are: compliance, data collection and reporting, finance, general supervision, and monitoring of special education programs. Academy information and enrollment instructions can be found at https://dese.mo.gov/special-education/special-education-directors#mini-panel-se-tabs2

In addition, special education directors who attended the academy last July 2017 are invited back for a refresher course and more in-depth information on the topics covered last year. Academy information for returning directors can also be found at the link above.

The finance portion of the New Directors Academy will be offered July 24-25, 2018. It is strongly recommended that bookkeepers attend the academy with the new directors. Topics relate specifically to special education finance areas such as ePeGs, coding and tracking expenditures, cash management, time and effort documentation, etc. Finance academy enrollment instructions will be sent in a separate SELs to avoid confusion.There is no registration fee to attend. Onsite registration will begin Thursday, July 26, 2018, at 7:00 a.m. Pre-enrollment on My Learning Plan is required and will be verified at the registration desk to receive training materials, name badge, etc.

All expenses related to meals and lodging will be incurred by the district. Participants will be responsible for choosing a lodging location and making reservations. Capitol Plaza Hotel has provided a block of rooms at the state government rate on a first-come first-serve basis. The inclusive rate for purchase order purposes will be $99.51. Make sure when making reservations that you indicate you will be attending the New Directors Academy. There are three ways to make your reservation:

1. Call directly at 573-635-1234 and ask for reservations. Be sure to indicate you are attending the New Directors Academy.

2. Call 1-800-338-8088 and ask for reservations. Be sure to indicate you are attending the New Directors Academy.

3. Book online through http://www.capitolplazajeffersoncity.com/. Be sure to indicate you are attending the New Directors Academy.

If you need further assistance, please contact Cheryl Stock at Cheryl.Stock@dese.mo.gov or 573-751-0285 or Tiffani Muessig at Tiffani.Muessig@dese.mo.gov or 573-751-0185.


Speech Implementer Model Approval - REMINDER

Source: Karen Allan, Special Education Compliance

Intended Audience:  Special education administrators, special education process coordinators, school administrators, speech/language pathologists, speech language pathology assistants, speech implementers, representatives of institutes of higher education

Date: June 13, 2018

REMINDER:  The Speech Implementer Model is one of the allowable service delivery options for providing speech/language services to students with disabilities in a Missouri public agency.  For guidance regarding the approval process and the requirements for using this model, go to https://dese.mo.gov/special-education/compliance/speech-implementer.  Annual approval by the Office of Special Education is required to use the model.  The application is available at https://dese.mo.gov/sites/default/files/dac_forms/MO5002087.pdf.  Prior to requesting approval for the use of the Speech Implementer Model during any given school year, the agency must advertise/recruit a minimum of TWO WEEKS in an attempt to hire a certificated speech language pathologist (SLP) and a licensed speech language pathology assistant (SLP-A) to fill the position.


2018-19 IDEA Part B Allocations Posted

Source: Special Education Finance

Intended Audience: Special Education Directors, Superintendents, Financial Administrators

Date: June 4, 2018

The 2018-19 (FY 2019) preliminary IDEA Part B Section 611 and Section 619 allocations (FAIN H027A180040, CFDA 84.027A and FAIN H173A170103, CFDA 84.173A, respectively) are posted at https://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations. Under the 2018-19 allocation section of the webpage, LEAs may view the following information:

1. Regular Part B and ECSE 611 Allocations. This spreadsheet shows the amount of federal IDEA Part B Section 611 funds identified as "Regular Part B" and "ECSE 611". Regular Part B is the portion of funds broken out for special education and related services for students with disabilities in grades K-12. ECSE 611 is the portion of funds broken out for special education and related services for students with disabilities ages 3-5 served in the early childhood special education program. However, LEAs can spend any IDEA Part B Section 611 funds on special education and related services for students with disabilities ages 3-21. 

2. Proportionate Share Estimated Allocations. This spreadsheet shows the estimated amount of regular Part B funds that LEAs must set aside and budget for special education and related services for parentally placed private and home school students with disabilities in grades K-12. This amount may change once the 2017-18 Part B Final Expenditure Report (FER) is approved. If the amount changes, LEAs must complete a budget revision to set aside the entire amount. Information about the proportionate share requirement can be viewed at https://dese.mo.gov/financial-admin-services/special-education-finance/part-b-proportionate-share.  

3. Maintenance of Effort (MOE) Adjustment. This spreadsheet shows whether or not the LEA has the opportunity to take a MOE adjustment in 2018-19. If the LEA is able to take a MOE adjustment, the LEA must indicate the intent to do so on the budget application.  Information about taking a MOE adjustment can be viewed at https://dese.mo.gov/financial-admin-services/special-education-finance/special-education-maintenance-fiscal-effort.  

4. ECSE 619 Allocations. This spreadsheet shows the amount of federal IDEA Part B Section 619 funds identified as "ECSE 619" that LEAs may spend on special education and related services for students with disabilities ages 3-5. Charter LEAs that do not operate a kindergarten classroom will not have an ECSE 619 allocation.

The 2018-19 (FY 2019) IDEA Part B Section 611 and Section 619 grant award information must be included in the LEA's accounting records. More information regarding the identification of the federal award can be found at https://dese.mo.gov/financial-admin-services/general-federal-guidance.                                   

Existing charter schools with significant expansion in 2018-19 may have their FY 2019 Part B IDEA Section 611 and Section 619 allocations recalculated in January 2019. LEAs that had students leave to attend a new or expanding charter school in 2018-19 may have a decrease in their FY 2019 Part B IDEA Section 611 and Section 619 allocations.

The 2018-19 Part B budget application to budget FY 2019 IDEA Part B Section 611 and Section 619 funds is not yet open for data entry.  As soon as we are able to open the 2018-19 Part B budget application, a SELS message will be sent. It is anticipated that 2018-19 Part B budget applications will be due no later than July 1, 2018. LEAs may not begin obligating FY 2019 IDEA Part B Section 611 or Section 619 funds until after the substantially approved date of the budget application.

Please contact the Special Education Finance Section with any questions at 573-751-0622 or spedfunding@dese.mo.gov.    


Parent Advisor – Families First Program

Source: Jonah Wilson, Families First Program Officer, Missouri School for the Deaf

Intended Audience: Superintendents, Process Coordinators, Special Education Directors

Date: June 1, 2018

The Families First Program at Missouri School for the Deaf is looking to hire part-time parent advisors. Families First is a home-based early intervention program for families with deaf or hard of hearing children ages birth through 8. A parent advisor provides support and strategies for families in child development, communication, language development, social/emotional skills, and transition to school. Parent advisors will be trained with the SKI-HI curriculum. If you are interested in applying, please contact Jonah Wilson at 573-592-2572 or ff@msd.dese.mo.gov before June 15.

Other information: https://msd.dese.mo.gov/outreach-resources-center/families-first-early-interventions.

Jonah Wilson

Families First Program Officer

Missouri School for the Deaf

505 E. 5th Street

Fulton, MO 65251

jonah.wilson@msd.dese.mo.gov

573-592-2572


May Payment for ECSE

Source: Special Education Finance

Intended Audience: Special Education Directors and Financial Administrators

Date: May 16, 2018

In May, the Special Education Finance Section will be making a payment for districts with approved 2016-17 Early Childhood Special Education (ECSE) Final Expenditure Reports (FERs) with state and federal funds. The ECSE federal payment portion will be coded under revenue code 5442 on the May payment transmittal and will show as "ECSE - Federal 611." The amount of ECSE state and federal funds districts will receive in the May payment is posted at https://dese.mo.gov/sites/default/files/sef-ECSE-FY18MayPayment.pdf.  

While the amount of ECSE funds districts receive in the current year is based on expenditure amounts in the previous year, it is necessary to tie the federal funds received in May to current year ECSE expenditures to comply with cash management requirements. In order to do so, districts must select current year ECSE expenditures that have initially been coded as being paid with state or local revenue and then complete a journal correction to show the expenditure as being paid with ECSE federal revenue by the date the ECSE federal revenue is received.

More information on coding ECSE federal revenue to current year expenditures can be found in the ECSE Fiscal Guide beginning on page 62 posted at http://dese.mo.gov/financial-admin-services/special-education-finance/early-childhood-special-education-finance.   

The total amount of ECSE federal funds paid to the district in 2017-18 may be found at https://dese.mo.gov/sites/default/files/sef-ECSE-FederalFY18.pdf. The final 2017-18 ECSE payment will consist only of state funds.

For questions, please contact the Special Education Finance Section at 573-751-0622 or spedfunding@dese.mo.gov.    


Special Education Finance

Intended Audience: Special Education Directors, Superintendents, Financial Administrators/Bookkeepers

Date: May 16, 2018

The third webinar in the IDEA Budgeting Webinar Series that will cover the changes in ePeGS within the FY 2019 IDEA Part B Budget Application has been postponed until the ePeGs system has been updated with the FY 2019 Part B Budget Application changes. Once the system has been updated, the webinar will be rescheduled and notification will be sent via SELS indicating the new date and time of the rescheduled webinar. 

We apologize for any inconvenience postponing this webinar may have caused. If you have any questions, please contact the Special Education Finance Section at 573-751-0622.


Special Education New Directors FINANCE Academy, Summer 2018 - REMINDER

Source: Special Education Finance

Intended Audience: New Special Education Directors, Second Year Special Education Directors, and LEAs anticipating hiring a new Director of Special Education for the 2018-19 school year

Date: May 16, 2018

The Special Education Finance Section will hold a two-day New Directors Finance Academy on July 24-25, the same week as the New Directors Academy. This finance academy is targeted towards NEW special education directors and the bookkeepers from their district. In addition, if the district has a NEW bookkeeper, we encourage them to attend with the existing special education director. It is highly recommended both the special education director and bookkeeper attend the academy together as we cover all the financial requirements related to special education, including ePeGS, coding and tracking special education expenditures, cash management and payment requests, time and effort documentation, maintenance of effort, proportionate share, allowable use of funds, etc. Second year special education directors are welcome to attend again as well with their bookkeepers for a refresher course.

The Special Education Finance Academy will be held at the Capitol Plaza Hotel and Convention Center in Jefferson City on the Tuesday (July 24) and Wednesday (July 25) before the New Directors Academy. The trainings will be held from 9:00 a.m. - 4:00 p.m. each day. Registration is limited, so we ask that only two people register per district. Please be sure to register each individual from the district that plans to attend the Finance Academy portion. The Finance Academy requires a separate registration from the New Directors Academy. Registration can be found at: https://www.mylearningplan.com/WebReg/ActivityProfile.asp?D=11005&I=2752786.  

If you need further information, please contact Leslie Turpin, assistant director, Special Education Finance, at Leslie.Turpin@dese.mo.gov or call 573-751-7022.  


Graduate Reporting

Source: Mary Corey, Special Education Data

Intended Audience: Special Education Directors and Personnel

Date:  May 10, 2018

A technical assistance document with guidance on reporting graduates as G01 or G03 is available on https://dese.mo.gov/special-education/special-education-data/data-collections under the Exiting section.  

If you have questions regarding graduate reporting, contact Special Education Data at 573-751-8165 or speddata@dese.mo.gov.  


Special Education New Directors Academy, Summer 2018, Charting the Course for Success

Source: Cheryl Stock, Assistant Director, Effective Practices

Intended Audience: Superintendents, Special Education Directors, Process Coordinators, Special Education Teachers, and LEAs anticipating hiring a new director of special education for the 2018-19 school year

Date: May 3, 2018

The Office of Special Education is hosting the 2018-19 New Directors of Special Education Academy on July 26-27, 2018, for any individual who will be assuming the position and duties of a director of special education for the first time during the 2018-19 school year. Enrollment for the academy is now open.

The academy will focus on core activities new directors must complete during their months of employment that will assist them in the management of special education procedures and practices that promote positive outcomes for students with disabilities while ensuring the rights of students are protected. Topics to be covered are compliance, data collection and reporting, finance, general supervision, and monitoring of special education programs. Academy information and enrollment instructions can be found at https://dese.mo.gov/special-education/special-education-directors#mini-panel-se-tabs2.

In addition, special education directors who attended the academy in July 2017 are invited back for a refresher course and more in-depth information on the topics covered last year. Academy information for returning directors can also be found at the link above.

The finance portion of the New Directors Academy will be offered July 24-25, 2018. It is strongly recommended that bookkeepers attend the academy with the new directors. Topics relate specifically to special education finance areas such as ePeGs, coding and tracking expenditures, cash management, time and effort documentation, etc. Finance Academy enrollment instructions will be sent in a separate SELS to avoid confusion.

There is no registration fee to attend. Onsite registration will begin Thursday, July 26, 2018, at 7:00 a.m. Pre-enrollment on My Learning Plan is required and will be verified at the registration desk to receive training materials, name badge, etc.

All expenses related to meals and lodging will be incurred by the district. Participants will be responsible for choosing a lodging location and making reservations. Capitol Plaza Hotel has provided a block of rooms at the state government rate on a first-come first-serve basis. The inclusive rate for purchase order purposes will be $99.51. Make sure when making reservations that you indicate you will be attending the New Directors Academy. There are three ways to make your reservation:

1. Call directly at 573-635-1234 and ask for reservations. Be sure to indicate you are attending the New Directors Academy.

2. Call 1-800-338-8088 and ask for reservations. Be sure to indicate you are attending the New Directors Academy.

3. Book online through http://www.capitolplazajeffersoncity.com/. Be sure to indicate you are attending the New Directors Academy.

If you need further assistance, please contact Cheryl Stock at Cheryl.Stock@dese.mo.gov or 573-751-0285 or Tiffani Muessig at Tiffani.Muessig@dese.mo.gov or 573-751-0185.


Career Competency Training

Source: Dr. Barb Gilpin, Assistant Director, Effective Practices

Intended Audience: Principals, Special Education Directors, Counselors, General Education Teachers, Special Education Teachers, Career Technical Education Teachers

Date: May 3, 2018

A free half-day training on intra- and inter-personal competencies is being offered on June 25, 2018, and is sponsored by Missouri Post-Secondary Success (MPSS). This professional development opportunity will support K-12 educators in embedding competency instruction into classroom content. The training will be held from 12:30 p.m. - 4:00 p.m. at the Holiday Inn Executive Center, 2200 Interstate 70 Drive SW in Columbia, Missouri and will include a choice of training in the following areas:

Self-regulation - addresses issues such as difficulty turning in homework, getting to school on time, focusing on academics during class, studying for tests, completing projects, and managing emotions.

Self-efficacy - focuses on students who lack confidence in their abilities, do not recognize the impact of effort, give up easily when things become hard, or simply feel they cannot learn course content or succeed in school, sports, or the arts.

Assertiveness - offers training to assist students who have difficulty advocating or asserting themselves in various situations which might include asking for help when they do not understand, sharing their opinions during group work, or standing up to peers. This competency will also offer strategies to assist students who react in an aggressive way (dominant or demanding).

To enroll, please go to: https://www.mylearningplan.com/WebReg/ActivityProfile.asp?I=2769319&D=11005

If you have questions or need additional information, please contact Dr. Barb Gilpin at 573-751-7661 or Barb.Gilpin@dese.mo.gov


New Process for Budgeting and Requesting ECSE Funds for ALL LEAs - REMINDER

Source: Special Education Finance

Intended Audience: Special Education Directors, Superintendents, Financial Administrators/Bookkeepers

Date: May 3, 2018

Starting in FY 2019, all LEAs (districts, charters, and components) will receive an ECSE federal allocation whether the LEA has an ECSE program or not. Special Education Finance is hosting a webinar tomorrow (Friday, May 4) at 10:00 a.m. to discuss the new process for how ECSE federal funds will be allocated, budgeted, requested, and tracked within the IDEA Part B budget application and payment request. To participate in the webinar, go to: https://dese.mo.gov/communications/webinar/part-ii-new-process-budgeting-and-requesting-ecse-federal-funds. The PowerPoint presentation for the webinar will be posted this afternoon and may be accessed at the same link. 


Graduate Code G03

Source: Mary Corey, Coordinator, Special Education Data

Intended Audience: Special Education Directors and Personnel

Date:  April 24, 2018

The Department has recently received several questions about the G03 graduation code.

As a reminder, the code G03-Graduated-Alternate Standards should be used to report students with disabilities who received a regular diploma but had some required credits earned or transcribed from meeting IEP goals or objectives. Continue to report students with disabilities who received a regular diploma by meeting all credit requirements through regular or modified classes with the G01 exit code. 

The definition of G03 is as follows: Graduated by earning some or all required credits through modified classes aligned with alternate state standards or by meeting IEP goals. This would generally be limited to those students with the most significant cognitive disabilities whose IEP teams have determined that this method of graduation provides FAPE to the individual student.

As indicated in Administrative Memo QS-18-002 (https://dese.mo.gov/sites/default/files/am/documents/QS-18-002.pdf), DESE will exclude students who have been reported as G03 from the four-, five-, six-, and seven-year graduation rate calculations. Also, the calculations of MSIP Standards 3*1-3 and Standard 3*4 will exclude students who are coded both G03 and MAP-A. These students will continue to be counted in standard 3*5-6 Placement. 

While the G03 students will not be included in the numerator of the graduation rate calculation, they are NOT considered dropouts, and they will not impact the dropout rate calculation.  


Summer Educational Opportunities for Students who are Blind or Visually Impaired

Source: Missouri School for the Blind, St. Louis

Intended Audience: Special education teachers and administrators and students in grades 4-12

Date: April 24, 2018

Missouri School for the Blind is pleased to offer Missouri students, who are blind or visually impaired, six summer sessions focused on developing students' abilities to access recreational sports, accessible travel, STEM (science, technology, engineering and math), performing arts, college and career planning, and activities of daily living with increased independence. Through Summer Explorations, MSB seeks to provide a non-traditional, high-quality, academic, and functional programs designed to supplement the student's regular educational experience with an emphasis on the expanded core curriculum for the blind and visually impaired.

Session 1A: Camp Abilities St. Louis 2018 (July 9-13) is a one-week educational sports camp designed to introduce children and teens who are blind, visually impaired, and deafblind to a wide variety of competitive and participation-based sports and leisure recreational activities. 

Session 1B: Explorations in Accessible Travel - Exploring St. Louis II (July 16-20) is a one-week program designed to introduce students to a variety of skills, techniques, and practical tips designed to make traveling in an unfamiliar environment fun and safe. Students will learn safe, community-based travel skills while traveling to different destinations each day. After each experience, students will write a review of the accessibility of each site including ease of travel, access to braille documents and labels, and more. As a cumulating activity, students will create and publish a St. Louis Travel Guide for the Blind and Visually Impaired, Volume II with reviews of each destination. Destinations for Accessible Travel II will be different than those visited in Accessible Travel I.

Session 1: Explorations in College and Career Planning - Get Ready, Get Set...Let's Go! (July 9-20) is a two-week program where participants work with MSB's experienced career and transition staff to look at current and emerging career fields and highlight the knowledge and skills participants will need to develop for each career.  Participants will examine essential future-planning information including projected employment trends - where the jobs are and are likely to grow - and the steps they will need to take while they are still in high school to prepare for their future. Participants will visit a wide variety of job sites and meet with human resource and job placement specialists to discuss the hard and soft skills they are looking for in a potential employee. Participants will meet with adaptive and assistive technology professionals to discuss the kinds of equipment participants may need or want in the workplace. In addition to developing job seeking and interview and resume writing skills, participants will participate in a mock interview. Explorations in College and Career Planning - Get Ready, Get Set...Let's Go! is an opportunity for students in grades 9-12 to explore their future career and prepare for the 21st century workplace. 

Session 2: Explorations in Performing Arts - Broadway the MSB Way (July 23-August 3) is a 10-day immersion program designed to introduce students to a wide variety of musical and theatrical skills and concepts through a hands-on learning model. Students will explore the exciting field of musical theater. Participants will learn about performance and backstage aspects of musical theater. Student participants will explore singing, character development, line delivery, choreography, building sets, and selecting and making props and costumes. Students will create and perform professional and student-created works as well as improvisational scenes. During Explorations in Performing Arts - Broadway the MSB Way, students will learn performance skills by experiencing and participating in a variety of lessons and activities. Students will attend live performances at a professional theatre and have the opportunity to discuss careers in the theater with professionals in the field; all culminating in a showcase performance in our own Samuel Green Auditorium with an artists' reception to follow. 

Session 2: Explorations in STEM - Invention Convention (July 23-August 3) is an exciting, interactive opportunity for students to work alongside experienced STEM staff to develop skills in teamwork and problem-solving designed to facilitate higher order thinking skills.  During Explorations in STEM - Invention Convention, students will be introduced to basic concepts in physical science, mechanics, and collaboration which they will apply to solve problems by creating their own inventions. Each morning during Explorations in STEM - Invention Convention, students will participate in a skills development lesson with a hands-on learning activity which they will then have the opportunity to apply during an inventor's challenge. In each inventor's challenge, students will be equipped with only a finite set of tools and materials, the knowledge they gained in the skill's development lesson, as well as their prior knowledge, creativity, and innovative spirits to create an invention that solves a problem. During Explorations in STEM - Invention Convention, students will learn skills by experiencing and participating in a variety of lessons and activities culminating in the final inventor's challenge and reception showcasing all the students' inventions.

Sessions 1 and 2: Explorations in Independent Living (July 9-August 3) is an immersion program designed to introduce students who are blind or visually impaired to the skills and concepts necessary to live, work, and play independently in the community in a supported, simulated 24-hour a day program. Explorations in independent living participants will live in the MSB suites or LIFE apartment, develop job skills and work or volunteer either on-campus or in the community, and participate in community-based leisure activities. During Explorations in Independent Living, students will be introduced to VI friendly methods to plan and prepare their own meals, shop for groceries on a set budget, and maintain their own clothing and living space under the direction of and limited supervision from MSB staff. 

Visit https://msb.dese.mo.gov/ for more information including a schedule of events and the registration form. Parents and school districts may also contact Joy Waddell, Assistant Superintendent, at 314-776-4320 or joyce.waddell@msb.dese.mo.gov.

* Sessions are provided free of charge for qualifying students.

* Transportation and supervised residential housing are provided for students outside the St. Louis metro area during the week. Students return home on weekends. 


Project ACCESS Offers New Training Opportunity for Teachers

Source: Tiffani Muessig, Assistant Director, Effective Practices

Intended Audience: Superintendents, Special Education Directors, Process Coordinators, Special Education Teachers, General Education Teachers

Date: April 24, 2018

Project ACCESS is offering a new teacher training initiative. The goal of this initiative is to improve services and outcomes for children who have autism. Participants will make a two-year commitment to complete the program. This training opportunity will leverage a flipped instructional model, alternating between online and in-person sessions. Lessons are competency-based and include lessons for each of the evidence-based interventions in the Missouri Autism Guidelines Initiative (MAGI). This opportunity will also include classroom coaching. 

The deadline for applications is May 1, 2018. Please click here for additional information and to access the online application: http://myemail.constantcontact.com/Project-ACCESS-announces-new-training-model-.html?soid=1128216639906&aid=5Xw1sGFzhhU.

For additional information, please contact Project ACCESS at 866-481-3841.


New MAP-A Webinar Available

Source: Tiffani Muessig, Assistant Director, Effective Practices

Intended Audience: Superintendents, Special Education Directors, Process Coordinators, and Special Education Teachers

Date: April 24, 2018

A new webinar covering MAP-A eligibility and information about the statewide MAP-A participation cap of one percent has been posted at https://desemo.adobeconnect.com/_a754202577/p0fyco94c343/. All districts should watch this webinar and review the IEPs of all students previously identified as eligible for MAP-A. For additional training on this topic, contact your local RPDC.

If you have any questions, please contact Tiffani Muessig at 573-751-0185 or tiffani.muessig@dese.mo.gov.


Special Education New Directors FINANCE Academy, Summer 2018

Source: Special Education Finance

Intended Audience: New Special Education Directors, 2nd Year Special Education Directors, and LEAs anticipating hiring a new director of Special Education for the 2018-19 school year

Date: April 17, 2018

The Special Education Finance Section will hold a two-day New Directors Finance Academy on July 24-25, the same week as the New Director's Academy. This finance academy is targeted towards NEW special education directors and the bookkeepers from their district. In addition, if the district has a NEW bookkeeper, we encourage them to attend with the existing special education director. It is highly recommended both the special education director and bookkeeper attend the academy together as we cover all the financial requirements related to special education, including ePeGS, coding and tracking special education expenditures, cash management and payment requests, time and effort documentation, maintenance of effort, proportionate share, allowable use of funds, etc. Second year special education directors are welcome to attend again as well with their bookkeepers for a refresher course.

The Special Education Finance Academy will be held at the Capitol Plaza Hotel and Convention Center in Jefferson City on the Tuesday (July 24) and Wednesday (July 25) before the New Directors Academy. The trainings will be held from 9:00 a.m. - 4:00 p.m. each day. Registration is limited, so we ask that only two people register per district/LEA. Please be sure to register each individual from the district that plans to attend the Finance Academy portion. The Finance Academy requires a separate registration from the New Directors Academy. Registration can be found at: https://www.mylearningplan.com/WebReg/ActivityProfile.asp?D=11005&I=2752786

If you need further information, please contact Leslie Turpin, Assistant Director, Special Education Finance, at Leslie.Turpin@dese.mo.gov or call 573-751-7022. 


Save the Date for the Hand In Hand: Understanding Deafblindness for Education Teams of Students with Combined Vision and Hearing Loss

Source: Missouri Deafblind Technical Assistance Project/Missouri School for the Blind

Intended Audience: Parents, teachers, paraprofessionals, therapists, administrators of students with combined vision and hearing loss

Date: April 16, 2018

Mark your calendars for the 2018-19 Hand In Hand course which will be on November 7, 8, and 9, 2018; January 24 and 25, 2019; and April 4 and 5, 2019, at the Nixa Public School offices in Nixa, Missouri. The course combines self-studies, homework assignments, and action planning with onsite mentoring and three face-to-face sessions with course instructors. Participants will apply acquired knowledge regarding visual impairment, auditory impairment, communication, and movement to the programming of the students they serve with combined vision and hearing loss. College credit is available. 

Registration will be posted in August 2018 at: https://msb.dese.mo.gov/. If you have questions, contact Susan Bonner, Outreach Coordinator for MSB, at 314-633-1553 or susan.bonner@msb.dese.mo.gov.   


Special Education Posted FY 2019 Coding Guidance

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents, Bookkeepers

Date: April 13, 2018

To assist LEAs in understanding the upcoming FY 2019 accounting code structure changes in regard to special education (ECSE and K-12) expenditures, the Special Education Finance Section has posted a FY 2019 coding guidance document as well as a FAQ at https://dese.mo.gov/financial-admin-services/special-education-finance/fiscal-monitoring. In addition, for member districts and fiscal agents of K-12 special education cooperatives, a FY 2019 coding flow chart is posted at https://dese.mo.gov/financial-admin-services/special-education-finance/cooperatives.

LEAs interested in viewing the recorded Special Education FY 2019 Coding Guidance webinar may do so by accessing the webinar at https://dese.mo.gov/communications/webinar/special-education-fy-19-coding-guidance.  

Questions may be directed by email to spedfunding@dese.mo.gov or by calling 573-751-0622. 


Special Education End of Year Reporting

Source: Mary Corey, Special Education Data

Intended Audience: Special Education Administrators, Core Data/MOSIS Personnel

Date: April 10, 2018

End of year collections for students with disabilities include exiting and discipline data, as well as Early Childhood Outcome data for children in Early Childhood Special Education. All of these data are reported at the student level through the MOSIS data collection system. 

Special Education exit data is reported through the MOSIS Student Core and MOSIS Student Enrollment and Attendance files. Any student who has exited special education from July 1, 2017, through June 30, 2018, (graduates, dropouts, return to regular education, etc.) should have the IEP disability code reported in the Student Core file. Both the Special Education Program Exit Code in the MOSIS Student Core file and the Exit Code in the MOSIS Student Enrollment and Attendance file will be considered when populating Core Data Screen 12 with the Special Education exit data. If the MOSIS Student Core file indicates a special education exit code of 01-Return to Regular Education or 17-Parent Withdrew Student (from Special Education), that exit code will be used to populate Screen 12. For students with disabilities whose special education exit codes are something other than 01 or 17, the students' final Exit Code in the MOSIS Student Enrollment and Attendance file will be used to populate Screen 12.

As a reminder, a new exit code was added last year and should be reported this June where applicable. G03: Graduated by earning some or all required credits through modified classes aligned with alternate state standards or by meeting IEP goals. This would generally be limited to those students with the most significant cognitive disabilities whose IEP teams have determined that this method of graduation provides FAPE to the individual student. As indicated in Administrative Memo QS-18-002 (https://dese.mo.gov/administrative-memos), DESE will exclude students who have been reported as G03 from the four-, five-, six-, and seven-year graduation rate calculations.

The June Student Core file is used to report Early Childhood Outcomes for children who entered or exited ECSE during this school year. Please work with your MOSIS coordinator to ensure that the ECO data are included in the Student Core file. See http://dese.mo.gov/special-education/data/early-childhood-outcomes-eco-training for ECO information and training materials.

Discipline data is reported through the MOSIS Student Discipline Incident file. The file should include all discipline incidents for all students, regular and special education, that resulted in in-school or out-of-school suspensions of half day or longer. Each removal should only be reported once, even if the length or type of removal is modified. For further information, see the Core Data and Missouri Student Information System Reference Manual at http://dese.mo.gov/data-system-management/core-datamosis

The definitions for the removal types are as follows:

* In School Suspension-Removal of student from regular classroom setting (within a school building) for a fixed amount of time with student automatically returning to regular classroom setting after the suspension is completed.

* Out of School Suspension-Removal of student from regular school for a fixed amount of time with student automatically returning to school after the suspension is completed.

* Expulsion-Removal of student from school and by local board action for an indefinite period of time until student is reinstated by local board of education.

* Unilateral Removal-School personnel (not IEP team) ordered removal of student with disabilities from current educational placement to an appropriate interim educational setting for same amount of time that a child without disabilities would be subject to discipline, but for not more than 45 days.

The data for students with disabilities will be included in your Special Education District Profiles and are used for various decision-making purposes by the Office of Special Education.

If you have questions regarding the end-of-year collections, contact the Special Education Data Coordination Section at 573-751-7848 or 573-751-8165 or email speddata@dese.mo.gov.   


ACTION REQUIRED: End of Year Data Collection for 2017-18

Source: Mary Corey, Special Education Data

Intended Audience: Special Education Directors and Personnel

Date:  April 10, 2018

The Individuals with Disabilities Education Act of 2004 requires the state to collect various data from districts. Most of this data is collected through MOSIS/Core Data with a few additional collections gathered through other reporting processes. One collection outside of MOSIS/Core Data is for students who are parentally-placed in private schools.

DISTRICTS MUST REPORT THE FOLLOWING INFORMATION FOR PARENTALLY-PLACED STUDENTS ATTENDING A PRIVATE SCHOOL WITHIN THEIR JURISDICTION:

1. The number of students WITH INITIAL EVALUATIONS conducted during the 2017-18 school year.

2. The number of those evaluated that were found eligible.

3. The number of those found eligible that received special education or related services from your district.

Note: This is NOT a total count of parentally-placed private school children served by your district.

The following link will take you to a survey where the data can be reported. Simply select your district, fill in the data, and click Done:   https://www.surveymonkey.com/r/Parentally-Placed-2017-18.  

All regular school districts must submit this information by June 30, 2018, even if all of the responses are zero. Charter schools do not need to respond.

If you have questions regarding this collection, contact the Special Education Data Section at 573-751-7848 or email speddata@dese.mo.gov.


IDEA Budgeting Webinar Series

Source: Special Education Finance 

Intended Audience: Special Education Directors, Superintendents, Financial Administrators/Bookkeepers 

Date: April 10, 2018 

FY 2019 is approaching fast and there are many financial changes happening in the upcoming fiscal year, including: coding and tracking special education expenditures, allocating and requesting ECSE federal funds, ePeGS enhancements, etc. The Special Education Finance section is hosting a three-part webinar series related to IDEA budgeting to assist LEAs with some of these changes. Each webinar session is described below in further detail. LEAs may participate in any applicable session(s). All webinars will be recorded and posted on the webinar page shortly after the broadcast. 

Part I: Budgeting for IDEA Part B Federal Funds and MOE April 20, 2018, 10:00-11:00 a.m.

This first session in the series will cover the very basics of budgeting federal, state, local, and county funds related to special education programs, including:  selecting expenditures to pay with federal funds, federal requirements tied to specific expenditure categories, and planning/considerations for meeting Maintenance of Effort (MOE). To participate in the webinar, go to: https://dese.mo.gov/communications/webinar/part-i-budgeting-idea-part-b-federal-funds-and-moe

 Part II: New Process for Budgeting and Requesting ECSE Federal Funds May 4, 2018, 10:00-11:00 a.m.

Starting in FY 2019, all LEAs will receive an ECSE federal allocation whether the LEA has an ECSE program or not. This session of the series will cover the new process for how ECSE federal funds will be allocated, budgeted, requested, and tracked within the IDEA Part B Budget application and payment request. This session will also cover what LEAs should do in the event they do not have an ECSE program. To participate in the webinar, go to: https://dese.mo.gov/communications/webinar/part-ii-new-process-budgeting-and-requesting-ecse-federal-funds.   

Part III: Completing the IDEA Part B Budget Application May 11, 2018, 10:00-11:00 a.m.

The last session of the series will cover the changes in ePeGS within the FY 2019 IDEA Part B Budget Application, how to query budget lines in the general ledger to complete the IDEA Part B Budget Application, and how to complete each page of the IDEA Part B Budget Application. To participate in the webinar, go to:   https://dese.mo.gov/communications/webinar/part-iii-completing-idea-part-b-budget-application.  



FY 18 Part B Budget Application Amendments - Deadline April 30, 2018

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: April 3, 2018

The FY 18 (2017-18) Part B budget application may be amended through April 30, 2018. LEAs should ensure the budget application reflects all planned federal expenditures in the appropriate function codes for the remainder of the year. LEAs do not have to create budget amendments for changes to Maintenance of Effort (MOE) expenditures paid with state and/or local funds. Any budget revision requests after this date require prior approval from the Special Education Finance section.

Creating a budget revision after creation or submission of an April or May payment request will cancel the payment request. Once the budget revision has been approved, the LEA can re-submit the payment request. 

LEAs with a current year proportionate share amount must ensure the full current year proportionate share amount is budgeted under function code 1224 and/or 2557 SPED. The prior year proportionate share carryover amount must also be budgeted under function code 1224 and/or 2557 SPED unless the LEA received approval from Special Education Finance to release these carryover funds. If approval was obtained, released proportionate share carryover funds must be budgeted under a function code other than 1224 and/or 2557 SPED. 

Step-by-step directions for completing and submitting budget revisions can be found in the ePeGs Budget Application Training Guide FY18 at https://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations

Questions may be directed by email to spedfunding@dese.mo.gov or by calling 573-751-0622.


Verification of Data to be used in FY 19 Part B IDEA (Section 611 and Section 619) Allocation Calculations 

Source: Special Education Finance 

Intended Audience: Superintendents, Special Education Directors, Finance Administrators

Date: April 3, 2018 

ACTION REQUIRED: YES 

DEADLINE: April 17, 2018 

LEAs have an opportunity to verify that correct data have been reported for use in determining FY 19 Part B IDEA (Section 611 and Section 619) allocations. Preliminary data as of March 21, 2018, to be used in FY 19 Part B IDEA (Section 611 and Section 619) allocations for LEAs can be reviewed at https://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations. Any corrections to September Enrollment, Parentally Placed Private School Student, Non-Resident, Home School, and Federal Programs Free and Reduced Lunch (FRL) data must be made in the system in which they were reported no later than midnight April 17, 2018. Changes made after April 17, 2018, will not be included in the FY 19 Part B IDEA (Section 611 and Section 619) allocation calculations. LEAs are responsible for verifying that any updates/changes are saved. Errors on reporting this data could result in a decrease in the LEA's Part B IDEA (Section 611 and Section 619) allocations. 

A change in the FRL data was made for the FY 19 allocations. Data now includes FRL students in grades K-12 found in the MOSIS October Student Core file. Previous years the data included only the count of FRL students ages 5-17 from Core Data October Cycle/Screen 15 Federal Programs Headcount. 

The CEP Identified Student percentage, Non-Public, and Neglected/Delinquent counts on the data spreadsheet are unable to be changed and will be used in the FY 19 Part B IDEA (Section 611 and Section 619) allocation calculations.

 Please contact the Special Education Finance Section with questions at 573-751-0622 or spedfunding@dese.mo.gov.  


April Payment for ECSE 

Source: Special Education Finance 

Intended Audience: Special Education Directors, Financial Administrators 

Date: April 3, 2018 

In April, the Special Education Finance Section will be making a payment for districts with approved 2017-18 Early Childhood Special Education (ECSE) Final Expenditure Reports (FERs) with state and federal funds. The ECSE federal payment portion will be coded under revenue code 5442 on the April payment transmittal and will show as "ECSE - Federal 619" and "ECSE - Federal 611." Districts must add the ECSE - Federal 619 and the ECSE - Federal 611 amounts to calculate the total federal ECSE revenue that will be received. The amount of ECSE federal funds districts will receive in the April payment is posted at https://dese.mo.gov/sites/default/files/sef-ECSE-FY18AprilPayment.pdf

While the amount of ECSE funds districts receive in the current year is based on expenditure amounts in the previous year, it is necessary to tie the federal funds received in April to current year ECSE expenditures to comply with cash management requirements. In order to do so, districts must select current year ECSE expenditures that have initially been coded as being paid with state or local revenue and then complete a journal correction to show the expenditure as being paid with ECSE federal revenue by the date the ECSE federal revenue is received. 

More information on coding ECSE federal revenue to current year expenditures can be found in the ECSE Fiscal Guide, beginning on page 62 posted at http://dese.mo.gov/financial-admin-services/special-education-finance/early-childhood-special-education-finance.   

The total amount of federal funds that will be paid to the district by the end of the fiscal year may be found at https://dese.mo.gov/sites/default/files/sef-ECSE-FederalFY18.pdf. Districts may choose to go ahead and tie these funds to current year expenditures prior to receiving the remaining payments in May and June. 

For questions, please contact the Special Education Finance Section at 573-751-0622 or spedfunding@dese.mo.gov.  

 


Comment Period Open for Part C Application for Federal Funds under IDEA - REMINDER

Source: Pam Schroeder, Assistant Director, First Steps Compliance

Intended Audience: Stakeholders interested in Part C of the Individuals with Disabilities Education Act (IDEA)

Date: March 23, 2018

The draft application for IDEA Part C funds is available for review on the Office of Special Education webpage at https://dese.mo.gov/special-education/compliance/part-c-annual-state-application.  

Written public comments on the draft Part C application may be submitted beginning today, March 23, 2018, until the close of business on April 23, 2018, to the attention of Pam Schroeder, Assistant Director of First Steps Compliance, Office of Special Education, P. O. Box 480, Jefferson City, MO 65102-0480, or by email to sefirststeps@dese.mo.gov, or by fax to 573‐526‐4404.


Special Education New Directors Academy, Summer 2018, Charting the Course for Success

Source: Cheryl Stock, Assistant Director, Effective Practices

Intended Audience: Superintendents, Special Education Directors, Process Coordinators, Special Education Teachers, and LEAs anticipating hiring a new director of special education for the 2018-19 school year

Date: March 21, 2018

The Office of Special Education is again hosting the 2018-19 New Directors of Special Education Academy on July 26-27, 2018, for any individual who will be assuming the position and duties of a Director of Special Education for the first time during the 2018-19 school year. Enrollment for the academy is now open.

The academy will focus on core activities new directors must complete during their months of employment that will assist them in the management of special education procedures and practices that promote positive outcomes for students with disabilities while ensuring the rights of students are protected. Topics to be covered are: compliance, data collection and reporting, finance, general supervision, and monitoring of special education programs. Academy information and enrollment instructions can be found at https://dese.mo.gov/special-education/effective-practices/new-directors-academy.

In addition, special education directors who attended the July 2017 academy are invited back for a refresher course and more in-depth information on the topics covered last year. Academy information for returning directors can be found at the link above.

The finance portion of the New Directors Academy will be offered July 24-25, 2018. It is strongly recommended bookkeepers attend the academy with the new directors. Topics relate specifically to special education finance areas such as ePeGs, coding and tracking expenditures, cash management, time and effort documentation, etc. Finance Academy enrollment instructions will be sent in a separate SELS to avoid confusion.

There is no registration fee to attend. Onsite registration will begin Wednesday, July 26, 2018, at 7:00 a.m. Pre-enrollment on My Learning Plan is required and must be verified at registration to receive training materials, name badge, etc.

All expenses related to meals and lodging will be incurred by the district. Participants will be responsible for choosing a lodging location and making reservations. Capitol Plaza Hotel has provided a block of rooms at the state government rate on a first-come first-serve basis. The inclusive rate for purchase order purposes will be $99.51. Make sure when making reservations you indicate you will be attending the New Directors Academy. There are three ways to make your reservation:

1. Call directly at 573-635-1234 and ask for reservations. Be sure to indicate you are attending the New Directors Academy.

2. Call 1-800-338-8088 and ask for reservations. Be sure to indicate you are attending the New Directors Academy.

3. Book online through http://www.capitolplazajeffersoncity.com/. Be sure to indicate you are attending the New Directors Academy.

If you need further assistance, please contact Cheryl Stock at Cheryl.Stock@dese.mo.gov or 573-751-0285 or Tiffani Muessig at Tiffani.Muessig@dese.mo.gov or 573-751-0185.


First Steps Summer Third Birthdays – Updated Materials Available Online

Source: Pam Thomas, Coordinator, First Steps Program

Intended Audience: Directors of Special Education, Early Childhood Special Education (ECSE) Teachers, Process Coordinators, System Point of Entry Directors, First Steps Service Coordinators 

Date: March 20, 2018

Parents of children in First Steps who have a third birthday of April 1 through August 15 may choose to continue to receive First Steps services until school begins in the fall.

Information about summer third birthdays has been updated on the First Steps website, including a PowerPoint recording, frequently asked questions, and handouts. To access this information, please visit the Transition from First Steps to ECSE website at: https://dese.mo.gov/special-education/first-steps/transition-first-steps-early-childhood-special

ECSE staff members are encouraged to review the materials to ensure practices are in accordance with the current guidelines. 


Transition Training Institute – Enrollment Open

Source: Office of Special Education

Intended Audience: Superintendents, Middle and High School Principals, Special Education Directors, General and Special Education Teachers, Counselors, School Psychologists, and Parents

Date: March 19, 2018

The 2018 Transition Training Institute will be held from June 26-28, 2018, at the Holiday Inn Executive Center, 2200 Interstate 70 Drive SW in Columbia, Missouri. 

The theme for 2018 is Success Ready Students. The training will focus on programs and structures to support students in graduating and moving toward post-secondary goals. There will be a variety of presentations which will focus on compliance, school-based enterprises, self-advocacy, employment, social/emotional intelligence, and career readiness with an emphasis on lower cognitive students within each area. Schools are encouraged to bring teams of individuals including general education and special education teachers, administrators, and counselors to gather information, create action plans, and disseminate information for the coming year. A draft agenda will be posted at a later date. Enrollment for the institute is now open. Specific enrollment instructions and additional information can be found at https://dese.mo.gov/special-education/effective-practices/transition-summer-institute.  

Registration fee is $85. The fee may be paid in advance or at the time of registration. Payment must be by check or money order made payable to Treasurer, State of Missouri. No purchase orders will be accepted. Registration fee is nonrefundable, but substitutes will be allowed. If mailing your registration fee in advance, mail to: Lina Browner, Office of Special Education, DESE, P. O. Box 480, Jefferson City, MO 65102. Please indicate the name(s) of all registrants for whom the check is paying. Onsite registration will begin Monday, June 25, 2018, at 4:00 p.m. until 6:00 p.m. and will open again on Tuesday, June 26, 2018, from 8:00 a.m. until noon. Pre-enrollment on My Learning Plan is required and must be verified at the registration desk to receive training materials, name badge, etc. 

All expenses related to meals and lodging will be incurred by the district. Participants will be responsible for choosing a lodging location and making reservations. The Holiday Inn Executive Center has provided a block of rooms at the state government rate on a first-come first-serve basis. The inclusive rate for purchase order purposes will be $99.60. The group code to use when making your reservation is TI8. There are three ways to book your room reservations:

Call directly at 573-445-8531 and ask for reservations.

Call 1-800-HOLIDAY central reservations number and request they book at the Holiday Inn Executive Center - Columbia Mall, Columbia, MO.

Book online through https://goo.gl/jt5k1V

If you have additional questions or concerns, please contact Dr. Barb Gilpin at 573-751-7661 or Barb.Gilpin@dese.mo.gov. If you should need special accommodations (dietary, braille, physical assistance, etc.), please contact Regina.Miller@dese.mo.gov or 573-751-0187. 


Part B Application

Source: Karen Allan, Director, Special Education Compliance

Intended Audience: System stakeholders in Part B of the Individuals with Disabilities Education Act (IDEA)

Date: March 1, 2018

FOR YOUR INFORMATION

All states making application for funds under Part B of the Individuals with Disabilities Education Act (IDEA) are required to make available for public review and comment the application packet for those federal funds. These are the funds that support provision of special education services to children ages 3 to 21 in Missouri. The Department of Elementary and Secondary Education (DESE) has developed the draft application packet for IDEA Part B funds and by this notice is making the application available for review and comment at https://dese.mo.gov/special-education/compliance/part-b-annual-state-application.           

The application packet, developed by the U. S. Department of Education, Office of Special Education Programs (OSEP), includes a summary of the assurances, certifications, and IDEA use of fund descriptions that the state will use to implement Part B of IDEA. Upon OSEP's approval of Missouri's Part B application, the state will receive a federal grant award under Part B of IDEA for the period of July 1, 2018, through June 30, 2019.

As you review the application, please note the following:

* The application is in a format required by OSEP.

* Missouri is providing general assurances to OSEP that the state will be implementing the provisions of state and federal regulations for Part B of IDEA 2004.

* The dollar amounts listed in Section III, Use of Funds, are for State-level Administration and Targeted Initiatives; not the cost of serving students with disabilities or the total cost of special education services in Missouri.

* The amounts for State-level Administration and Targeted Initiatives are based upon the current year (SFY 18) allocation since OSEP has yet to give the anticipated award amounts for SFY 19. These amounts will be used until the SFY 19 award amount is disclosed. 

The application is available for review on our website from March 1, 2018, through April 30, 2018. Written public comments on the draft Part B application packet may be submitted from March 15, 2018, until the close of business on April 13, 2018, to the attention of Dr. Stephen Barr, Assistant Commissioner, Office of Special Education, at specialeducation@dese.mo.gov or P. O. Box 480, Jefferson City, MO 65102-0480 or by fax 573-751-3910.   


Summer Educational Opportunities for Students who are Blind or Visually Impaired

Source: Missouri School for the Blind, St. Louis, Missouri

Intended Audience: Special education teachers and administrators and students in grades 4-12

Date: February 26, 2018

Missouri School for the Blind is pleased to offer Missouri students who are blind or visually impaired six summer sessions focused on developing students' abilities to access recreational sports, accessible travel, STEM (Science, Technology, Engineering, and Math), performing arts, college and career planning, and activities of daily living with increased independence. Through Summer Explorations, MSB seeks to provide non-traditional, high-quality, academic, and functional programs designed to supplement the student's regular educational experience with an emphasis on the expanded core curriculum for the blind and visually impaired.

Session 1A: Camp Abilities St. Louis 2018 (July 9-13) Camp Abilities is a one-week educational sports camp for children and teens who are blind, visually impaired, and deafblind.

Session 1B: Explorations in Accessible Travel - Exploring St. Louis II (July 16-20) Explorations in Accessible Travel II is a one-week program designed to introduce students who are blind or visually impaired to a variety of skills, techniques, and practical tips designed to make traveling in an unfamiliar environment fun and safe.

Session 1: Explorations in College and Career Planning - Get Ready, Get Set...Let's go! (July 9-20) In Explorations in College and Career Planning - Get Ready, Get Set...Let's Go! participants will work with MSB's experienced career and transition staff to take a look at current and emerging career fields and highlight the knowledge and skills participants will need to develop for each career.

Session 2: Explorations in Performing Arts - Broadway the MSB Way (July 23-August 3) Explorations in Performing Arts - Broadway the MSB Way is a 10-day immersion program designed to introduce students to a wide variety of musical and theatrical skills and concepts through a hands-on learning model.

Session 2: Explorations in STEM - Invention Convention (July 23-August 3) Explorations in STEM - Invention Convention is an exciting, interactive opportunity for students to work alongside our experienced STEM staff to develop skills in teamwork and problem-solving designed to facilitate higher order thinking skills.Sessions 1 and 2: Explorations in Independent Living (July 9-August 3) Explorations in Independent Living, is a four-week immersion program designed to introduce students who are blind or visually impaired to the skills and concepts necessary to live, work, and play independently in the community in a supported, simulated 24-hour a day program.

Visit https://msb.dese.mo.gov/ for more information, including a schedule of events and the registration form. Parents may also contact Joy Waddell, assistant superintendent, at 314-776-4320 or joyce.waddell@msb.dese.mo.gov.  

* STEM summer sessions are provided free of charge for qualifying students.

* Transportation and supervised residential housing are provided for students outside the St. Louis metro area during the week. Students return home on weekends. 


Power Up to The Summit 2018 Assistive Technology Conference

Source: Missouri Assistive Technology

Intended Audience: Special education teachers and administrators, general education teachers, parents, students with disabilities, transition coordinators, occupational therapists, speech therapists, paraprofessionals, and other interested parties

Date:  February 26, 2018

Power Up to The Summit 2018 conference and expo will be held on April 16-17, 2018, in Columbia, Missouri. Registration is now open at http://www.at.mo.gov/. Through sessions, exhibits, and demonstrations, the Power Up to The Summit conference showcases assistive technology for all ages and all disabilities, with a heavy emphasis on assistive technology for use in educational settings. Sessions on augmentative and alternative communication, assistive technology for dyslexia, AT strategies and solutions, Chrome and iPad apps, and accessible educational materials are just a few of the 42 sessions to be given by leading regional and national assistive technology experts.

This year's conference keynote is Aaron Bishop, one of the most sought after thought leaders on advocacy and civil rights issues concerning people with disabilities. The thought provoking and inspiring Jessica Cox will provide the conference endnote in which she will share her tried-and-true strategy for helping people see their negative situations as positives.

General information, the conference agenda, registration forms, and information on speakers, sessions, and exhibitors can all be found on Missouri Assistive Technology's website at: http://www.at.mo.gov/. The cost of the two-day conference is $255. One-day conference registration is also available. 


Missouri Part C Application for Federal Funds under IDEA

Source: Pam Schroeder, Assistant Director, First Steps Compliance

Intended Audience: Stakeholders interested in Part C of the Individuals with Disabilities Education Act (IDEA)

Date: February 21, 2018

All states making an application for funds under Part C of the Individuals with Disabilities Education Act (IDEA) are required to make the application for federal funds available for public review and comment. These are the federal funds that support the First Steps Early Intervention Program for children, birth to three years, and their families. The Department of Elementary and Secondary Education has developed a draft application for the IDEA Part C funds. The draft application is available for review from February 21, 2018, through April 23, 2018, on the Department’s website at:  https://dese.mo.gov/special-education/compliance/part-c-annual-state-application.

Written public comments on the Missouri Part C application may be submitted from March 23, 2018, until close of business on April 23, 2018, by mail to the attention of Pam Schroeder, Assistant Director of First Steps Compliance, Office of Special Education, P. O. Box 480, Jefferson City, MO 65102-0480, by email to sefirststeps@dese.mo.gov, or by fax to 573-526-4404.

The Part C application, developed by the U. S. Department of Education, Office of Special Education Programs (OSEP), includes a summary of the assurances, certifications, and description of IDEA use of funds that the state will use to implement Part C of IDEA. Upon OSEP’s approval of Missouri’s Part C application, the state will receive a federal grant award under Part C of IDEA for the period of July 1, 2018, through June 30, 2019. 

As you review the application, please note the following:

• The application is in a format required by OSEP.

• The costs included in this application only reflect those attributable to the federal IDEA Part C funds that are allocated to the state of Missouri and not the total cost of the First Steps program.

• The amounts listed in Section III, Description of the Use of Part C Funds, are based on the current state fiscal year (SFY 18) allocation since OSEP has yet to give the anticipated award amounts for SFY 19. These amounts will be used until the SFY 19 award amount is disclosed. 


FY 18 Payment for Public Placement Fund (PPF)

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: February 20, 2018

The Public Placement Fund (PPF) is being paid at approximately 29% for services provided during the 2016-17 school year based on the applications received compared to the available appropriation of $5,000,000. Districts with approved applications will receive full payment of the prorated amount in the February school payment. The PPF payment is listed on the payment transmittal as "Pub. Placement" revenue code 5369. Districts may view the FY 18 PPF payment amounts at: http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.      

Applications for the current 2017-18 (FY 18) school year PPF services will be available in September 2018 and are due October 31, 2018. If you have any questions, please contact Special Education Finance at 573-751-0622 or spedfunding@dese.mo.gov.   


REMINDER: 2017-18 Proportionate Share Carryover Release Request Due March 1, 2018

Source: Special Education Finance

Intended Audience: Special Education Directors, Superintendents, Financial Administrators

Date: February 9, 2018

The Proportionate Share Carryover Release Request to release 2017-18 unspent proportionate share carryover funds is due March 1, 2018.

Proportionate share funds are the amount of IDEA Part B funds a district must reserve and spend on private/parochial or home school students with disabilities in the district's boundaries. If a district has not expended all of the proportionate share of its Part B funds by the end of the first year, the district must obligate the remaining funds for special education and related services to students with disabilities placed by their parents in private/parochial or home schools during a carryover period of one additional year. If a district cannot completely spend the carryover funds during the second year having met all proportionate share requirements, the district may request a release of the unspent funds to spend on allowable Part B expenditures for public students with disabilities within the district. Proportionate share carryover funds may be released when the district has more carryover funds than current year proportionate share expenditures. In order to release these funds, the district must complete and submit the Proportionate Share Carryover Release Request under Special Education Part B in ePeGS by March 1, 2018. If the district chooses not to release the proportionate share carryover funds and does not spend them in their entirety, they will be forfeited. 

Once the Proportionate Share Carryover Release Request is approved by DESE staff, the district will need to revise the 2017-18 Part B Budget Application to re-budget the anticipated amount of released funds into a special education function code other than 1224 or 2557-SPED by April 30, 2018.

A guide for completing and submitting the 2017-18 Proportionate Share Carryover Release Request is available at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations. Additional information regarding the proportionate share requirement is available at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-proportionate-share.     

Contact the Special Education Finance Section with any questions at 573-751-0622 or spedfunding@dese.mo.gov.    


Special Education FY 19 Coding Guidance Training AND WEBINAR (Update)

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents, and Bookkeepers

Date: February 5, 2018

UPDATE: Please note there will be a webinar posted shortly after the last training for those unable to attend a training. 

The Special Education Finance Section will hold two hour trainings on:

*   February 20, 2018, in Jefferson City

*   February 22, 2018, in Jefferson City

*   March 7, 2018, in Rolla 

This two hour training will cover the upcoming FY 19 accounting code structure changes in regard to special education (ECSE and K-12) expenditures. District/LEA special education directors and bookkeepers/finance staff are encouraged to attend. 

Morning sessions will be offered from 9:30 a.m. - 11:30 a.m. and afternoon sessions will be offered from 1:30 p.m. - 3:30 p.m.  Meals and refreshments will not be provided.

To register, go to: https://www.mylearningplan.com/ProgramAdmin/ProgramAdmin.asp?M=C.  For questions, contact Leslie Turpin at Leslie.Turpin@dese.mo.gov or 573-751-7022.


Cochlear Implants Educational Consultation Services to School Districts

Source: Tiffani Muessig, Assistant Director, Special Education Effective Practices

Intended Audience: Superintendents, Special Education Directors, Process Coordinators, Special Education Teachers, Speech Language Pathologists

Date: February 2, 2018

DESE has again contracted with Missouri State University (MSU), Department of Communication Sciences and Disorders, through the Speech, Language, and Hearing Clinic for free consultation services to help school districts as they meet the needs of students who have cochlear implants. Free cochlear implant educational consultation services are available to any Missouri school district serving students with cochlear implants (PK-12). Service delivery is primarily through phone conferences and email correspondence. Services are individualized, but often include information on device functioning, speech and auditory development, educational development, modes of communication, etc.

The collaborative consultation services are offered through Missouri State University (MSU) each Friday between 8:00 a.m. and 4:00 p.m. during the spring 2018 semester. They will work with districts to find a time on Fridays to support them in meeting the needs of their students with cochlear implants. Consultation services are primarily phone conferences and email correspondence. Web-cam communications are also available, along with consultations onsite at MSU. These services are available to all public school districts in the state of Missouri. Missouri State embraces a unified approach to serving students with cochlear implants.  When applicable, school districts are encouraged to include faculty, administrators, staff, as well as the student and parents.

For information about the services, please contact: Jill Oswalt at JillOswalt@missouristate.edu


Assistive Technology Reimbursement Available

Source: Missouri Assistive Technology

Intended Audience: School Administrators, Special Education Directors

Date: January 26, 2018

Missouri Assistive Technology has funds available to reimburse districts for up to $5,000 per student for technology identified in their IEP. The process includes submitting a one-page application, one-page price sheet, and one page from the IEP.

Common items which can be reimbursed include: FM systems, classroom sound field systems, iPad with apps, low vision equipment, tablets and computers for students needing an alternative to using a pencil, text readers for students not at grade level for reading, communication devices (that includes iPads) as well as other technology items.

If you have questions about what can be reimbursed and/or submitting an application, contact John Effinger at jeffinger@mo-at.org or 816-655-6709.


Transition from First Steps to Early Childhood Special Education (ECSE) - REMINDER

Source: Pam Thomas, Coordinator, First Steps Program and Karen Allan, Director, Part B Compliance

Intended Audience: Directors of Special Education, Early Childhood Special Education Teachers, Process Coordinators, System Point of Entry Directors, First Steps Service Coordinators

Date:  January 24, 2018

A presentation and Frequently Asked Questions (FAQ) on Transition from First Steps to Early Childhood Special Education (ECSE) is available on the Office of Special Education website listed below. The presentation includes information on the First Steps requirements for notification to ECSE, opt out policy, and transition meeting types (Part 1 in the presentation) and ECSE requirements for the evaluation process and timelines for children transitioning from First Steps (Part 2 in the presentation). We encourage you to review the recorded presentation and related materials to ensure your practices are in accordance with current guidance. 

To listen to the recorded presentation and review the FAQ or other transition materials, go to: http://dese.mo.gov/special-education/first-steps/transition-first-steps-early-childhood-special.      


FY 18 Payment for High Need Fund (HNF)

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators

Date: January 18, 2018

The FY 18 High Need Fund (HNF) payment for services provided during the 2016-17 school year will be made in two installments.  The first installment of approximately 68% will be made in January school payment.  This payment will include both state and federal funding.  The state funded portion will be listed under revenue code 5381 and the federal funded portion will be listed under revenue code 5437 in the payment transmittal.  LEAs must check the payment transmittal to determine if federal funds were received, as not all LEAs with approved FY 18 HNF applications will receive federal HNF funding.  LEAs that do receive a portion of the HNF payment from federal funds must code the funds to a current (2017-18) special education expenditure by the date the funds are received.  Further information on coding HNF federal funds can be found in the Cash Management section of the Special Education Fiscal Monitoring Guide located at: https://dese.mo.gov/financial-admin-services/special-education-finance/f... The Department will pay the remaining amount (approximately 32%) at a later date.  The remaining HNF payment will only include state funding.  LEAs may view the FY 18 HNF payment amounts at: https://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.     

HNF applications for services provided during the 2017-18 school year will be available in August 2018 and are due September 30, 2018. 

Please contact the Special Education Finance Section if you have any questions at 573-751-0622 or by email at spedfunding@dese.mo.gov.   


Parent Advisors Needed for MoSPIN/Missouri Statewide Parent Involvement Network

Source: Missouri School for the Blind, Outreach Services

Intended Audience: Special Educators, Teachers and Personnel of ECSE Programs, First Steps, Parents as Teachers

Date: January 16, 2018

Parent advisors are being sought for MoSPIN (Missouri Statewide Parent Involvement Network. Interested persons should have a Bachelor's degree, enjoy working with families, have experience with young children or children with special needs, want to learn more about children with visual impairments, and be willing to participate in six (6) days of training. A willingness to travel to nearby communities is necessary.

MoSPIN provides training in the INSITE curriculum. Being a parent advisor is a great opportunity for those seeking to work part-time or want to earn extra while working full-time, with flexible scheduling.

For additional information about becoming a parent advisor, please contact jane.herder@msb.dese.mo.gov or visit our website at https://msb.dese.mo.gov/outreach-services/mospin.html.   


Family Training with MoSPIN/Missouri Statewide Parent Involvement Network

Source: Missouri School for the Blind, Outreach Services

Intended Audience: Special Educators, Teachers and Personnel of ECSE Programs, First Steps, Parents as Teachers

Date: January 16, 2018

Programs serving children who are blind or visually impaired receiving Part C or Part B may be interested in learning more about MoSPIN (Missouri Statewide Parent Involvement Network). In this parent training program, MoSPIN Parent Advisors visit the student's home on a regular basis to instruct parents on a variety of issues that are unique to children with visual impairments. This instruction is based on the nationally recognized INSITE curriculum and may include topics such as the child's specific visual impairment and the resulting impact on communication, motor, or other areas of development. MoSPIN does not provide direct service to children, but is meant as a complement to those services. MoSPIN parent training is provided at no cost. This service is available to families of children birth through age 5.

To make a referral, visit our website at https://msb.dese.mo.gov/outreach-services/mospin.html or contact Jane Herder, Lead Parent Advisor, at jane.herder@msb.dese.mo.gov or 314 633-1582.


Library Media Center Statewide Services

Source: Missouri School for the Blind, Outreach Services

Intended Audience: Districts serving children who are blind, visually impaired, or deafblind

Date: January 16, 2018

The Library Media Center at Missouri School for the Blind offers several services to professionals throughout the state who work with students who are visually impaired.  District educators may borrow professional materials on topics related to the education of students with visual impairment. This allows a TVI or other professional working with a student with a visual impairment to keep up with current information in the field without having to purchase expensive materials. A list of professional materials available for loan may be viewed by going to the MSB online catalog at https://msb.follettdestiny.com/common/welcome.jsp?context=saas15_2482499 and clicking on "Missouri School for the Blind" in the center, then selecting "Resource Lists" on the left, "Public Lists" on the right, then "Professional Development" from the list. Professionals may also borrow braille and print-braille books for their students who read braille. These books may be sent through the mail or the educator may bring students who read braille on a field trip to the MSB library to browse the braille collection and choose their own braille books to borrow. In addition, professionals may find some braille books that their students may keep on the Braille Book Exchange List maintained by the MSB Library Media Center.

For additional information about these and other library statewide services, visit our website at http://msb.dese.mo.gov or contact librarian Mary Dingus at Mary.Dingus@msb.dese.mo.gov or 314-633-1566. 


Special Education New Directors Academy, Winter 2018 - REMINDER

Source: Cheryl Stock, Assistant Director, Effective Practices

Intended Audience: Superintendents, Special Education Directors, Process Coordinators, Special Education Teachers, and LEAs who hired a new director of Special Education for the 2017-2018 or 2016-2017 school year

Date: January 8, 2018

The Office of Special Education is hosting the New Directors of Special Education Academy on January 18, 2018, from 1:00-2:30 p.m. for any individual who has assumed the position/duties of a Director of Special Education for the first time during the 2016-17 or 2017-2018 school year.  The winter academy will be presented as a live webinar.  This academy will continue to focus and build on core activities new directors must complete during their initial months of employment that will assist them in the management of special education procedures and practices that promote positive outcomes for students with disabilities while ensuring the rights of students are protected.  Topics to be covered are:  Special Education Compliance, Data Collection and Reporting, Special Education Finance, and General Supervision/Monitoring of Special Education Programs.  Academy information for new directors can be found at https://dese.mo.gov/special-education/effective-practices/new-directors-academy.   

The Academy's winter webinar will consist of topics and questions driven from the new and returning special education directors along with hot topics from DESE's Special Education Compliance, Data, and Finance Directors.  No registration on My Learning Plan is required.  You will be able to access the webinar at the following website on January 18, 2018, at 1:00 p.m. at https://dese.mo.gov/communications/webinar/new-directors%E2%80%99-academy-winter-2018.  At the end of the presentation, there will be a live Question and Answer session with the directors of Special Education Compliance, Finance, and Data.  For those unable to attend the live webinar but interested in the content, the recorded webinar will be posted at https://dese.mo.gov/special-education/effective-practices/new-directors-academy within a few days after the webinar.

If you need further information, please contact Cheryl Stock, Assistant Director, Effective Practices, at Cheryl.Stock@dese.mo.gov or call 573-751-0285. 


2017-18 Proportionate Share Carryover Release Request is Available in ePeGs

Source: Special Education Finance

Intended Audience: Special Education Directors, Superintendents, Financial Administrators

Date: January 8, 2018

The Proportionate Share Carryover Release Request to release 2017-18 unspent proportionate share carryover funds is now available in ePeGs and is due March 1, 2018.

Proportionate share funds are the amount of IDEA Part B funds a district must reserve and spend on private/parochial or home school students with disabilities in the district's boundaries.  If a district has not expended all of the proportionate share of its Part B funds by the end of the first year, the district must obligate the remaining funds for special education and related services to students with disabilities placed by their parents in private/parochial or home schools during a carryover period of one additional year.  If a district cannot completely spend the carryover funds during the second year having met all proportionate share requirements, the district may request a release of the unspent funds to spend on allowable Part B expenditures for public students with disabilities within the district.  Proportionate share carryover funds may be released when the district has more carryover funds than current year proportionate share expenditures.  In order to release these funds, the district must complete and submit the Proportionate Share Carryover Release Request under Special Education Part B in ePeGS by March 1, 2018.  If the district chooses not to release the proportionate share carryover funds and does not spend them in their entirety, they will be forfeited. 

Once the Proportionate Share Carryover Release Request is approved by DESE staff, the district will need to revise the 2017-18 Part B Budget Application to re-budget the anticipated amount of released funds into a special education function code other than 1224 or 2557-SPED by April 30, 2018.

A guide for completing and submitting the 2017-18 Proportionate Share Carryover Release Request is available at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  Additional information regarding the proportionate share requirement is available at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-proportionate-share.    

Contact the Special Education Finance Section with any questions at 573-751-0622 or spedfunding@dese.mo.gov.  


Blind Literacy Survey 2018

Source: Brandy Young, Special Education Data

Intended Audience: Superintendents, Directors, Principals, and Program Managers of Public or Private (Non-Profit) Schools or Agencies Serving Blind/Visually Impaired Students

Date: January 8, 2018

The Department is mandated to report to the Missouri Legislature the educational status of blind students.  The Blind Literacy Survey, in part, is used to collect this information.  Districts/agencies have received notification of this request from Missouri School for the Blind as part of the annual Federal Quota Registration for American Printing House, Inc., and many districts have already submitted this data which is due January 31, 2018.

If your district has not yet submitted this data, please provide the following information regarding blind students ages 3 through 21 reported on the Federal Quota Registration (enrollment as of January 1, 2018):

The number of students who:

1) Receive materials in Braille and Braille-related services,

2) Receive materials in Braille and Braille-related services BUT no longer receive Braille instruction,

3) Use a slate and stylus or other Braille writing device,

4) Received transition planning services with cooperation from Rehabilitative Services for the Blind as part of their IEP, and

5) Have been or will be referred to Rehabilitative Services for the Blind during this school year.

To complete the Blind Literacy Survey, go to the following web address and follow the instructions: https://www.surveymonkey.com/r/BlindLiteracy2018.

If you experience any problems or have questions regarding this survey, please contact Brandy Young at 573-522-0071 or Brandy.Young@dese.mo.gov.   


Special Education New Directors Academy, Winter 2018

Source: Cheryl Stock, Assistant Director, Effective Practices

Intended Audience: Superintendents, Special Education Directors, Process Coordinators, Special Education Teachers, and LEAs who hired a new director of Special Education for the 2017-2018 or 2016-2017 school year

Date: December 19, 2017

The Office of Special Education is hosting the New Directors of Special Education Academy on January 18, 2018, from 1:00-2:30 p.m. for any individual who has assumed the position/duties of a Director of Special Education for the first time during the 2016-17 or 2017-2018 school year.  The winter academy will be presented as a live webinar.  This academy will continue to focus and build on core activities new directors must complete during their initial months of employment that will assist them in the management of special education procedures and practices that promote positive outcomes for students with disabilities while ensuring the rights of students are protected.  Topics to be covered are:  Special Education Compliance, Data Collection and Reporting, Special Education Finance, and General Supervision/Monitoring of Special Education Programs.  Academy information for new directors can be found at https://dese.mo.gov/special-education/effective-practices/new-directors-academy.      

The Academy's winter webinar will consist of topics and questions driven from the new and returning special education directors along with hot topics from DESE's Special Education Compliance, Data, and Finance Directors.  No registration on My Learning Plan is required.  You will be able to access the webinar at the following website on January 18, 2018, at 1:00 p.m. at https://dese.mo.gov/communications/webinar/new-directors%E2%80%99-academy-winter-2018.  At the end of the presentation, there will be a live Question and Answer session with the directors of Special Education Compliance, Finance, and Data.  For those unable to attend the live webinar but interested in the content, the recorded webinar will be posted at https://dese.mo.gov/communications/webinar/webinar-recorded within a few days after the webinar.

If you need further information, please contact Cheryl Stock, Assistant Director, Effective Practices at Cheryl.Stock@dese.mo.gov or call 573-751-0285. 


Parental/Guardian Consent for the Release of Information (ROI) for APH Registry

Source: Missouri School for the Blind

Intended Audience: LEAs and SEAs serving students who are legally blind

Date: December 15, 2017

According to the guidance of the U.S. Department of Education, Office of Special Education Programs (OSEP), the American Printing House for the Blind (APH) requires that states secure parent or guardian signatures allowing the information required to complete the annual APH Registry of Legally Blind Students be shared with APH.

An APH-MSB Release of Information Form that can be used to secure permission to share information with APH is available online:  https://msb.dese.mo.gov/outreach-services/documents/APH-MSBReleaseofInformationForm10-31-17.pdf

A registration packet containing the instructions and forms for completing the APH Registration of Legally Blind Students, the Deafblind Census, and the Braille Literacy Survey will be mailed to Special Education/Program Directors in late December.  The deadline for completing these is February 1, 2018.

Should you have any questions regarding the form or the APH Federal Quota Registration of Blind Students, contact Yvonne Ali at 314-633-1551 or by email at Yvonne.Ali@msb.dese.mo.gov.  


Interaction: Communication and Emerging Language for Students with Combined Vision and Hearing Loss and Multiple Impairments Workshop

Presenter: Chris Montgomery, Education Consultant Texas School for the Blind and Visually Impaired and co-author of Informal Functional Hearing Evaluation, published by Texas School for the Blind and Visually Impaired

Source: Missouri Deafblind Technical Assistance Project/Missouri School for the Blind

Intended Audience: Teachers, administrators, speech language therapists, paraprofessionals, and parents of students with combined vision and hearing loss

Date: December 15, 2017

The Missouri Deafblind Technical Assistance Project, based at Missouri School for the Blind, is sponsoring a one-day workshop "Interaction: Communication and Emerging Language for Students with Combined Vision and Hearing Loss and Multiple Impairments" (at no charge for participants) on the effective teaching strategies for students with combined vision and hearing loss or multiple disabilities to connect with others throughout the day.  Topics include human connectedness, significant emotional states, tactile learner's perspective, language versus communication, and informal functional hearing evaluation process.   The workshop will be held Tuesday, March 6, 2018, at the Stoney Creek Inn, 2601 South Providence Road, Columbia, Missouri 65203 from 8:30 a.m. until 3:30 p.m.

Registration is posted at:  https://msb.dese.mo.gov/.  

For questions, contact:  Susan Bonner, Coordinator of Outreach Services, MSB, at 314-633-1553 or susan.bonner@msb.dese.mo.gov


Special Education District Profile Public Reports

Source: Mary Corey, Special Education Data

Intended Audience: Superintendents and Directors of Special Education

Date:  December 5, 2017

The Special Education District Profiles containing 2016-17 data are now available to the public on the Missouri Comprehensive Data System (MCDS) Portal.  To access the district profiles, go to DESE's home page at https://dese.mo.gov/, click on the Data or School Data tab, then click on the MCDS Portal button.  On the MCDS Portal's home page, click on "DISTRICT INFO" (in the banner below the Department's logo).  Select your district.  In the Summary Reports box (top box on the right), click on 2017 next to Special Education Profiles to bring up your district profile or you can click on State to bring up the State Special Education Profile. 

Please note that the public profiles have cell suppression rules applied in order to protect student confidentiality.  Unsuppressed versions of the profiles are still available to districts through secured access on the MCDS Portal under Special Education Guided Inquiry. 

If you have comments or questions, please contact the Special Education Data Coordination Section at 573-751-7848 or email SpedData@dese.mo.gov


Local Determinations/Data Criteria

Source: Stephen Barr, Assistant Commissioner

Intended Audience: Special Education Administrators and Superintendents

Date: December 5, 2017

As you know, the U.S. Department of Education, Office of Special Education Programs (OSEP), requires states to give each local education agency an annual determination category.  As part of the determination criteria, states must evaluate the timeliness and accuracy of district-reported data. 

The following criteria will be used to assess points for the timeliness and accuracy of data reported for the 2017-18 school year:

Timeliness of data will be based on the certified dates of MOSIS data submissions.  Each timely submission will earn the district one credit, for a total of four possible credits.  

*The December Student Core must be certified by January 10. 

*The October Educator and Assignment files must be certified by January 10. 

*The June Student Core and Student Enrollment and Attendance files must be certified by August 1.

*The June Discipline Incidents file must be certified by August 1. 

Accuracy of data will be based on districts satisfactorily addressing any errors or inquiries from DESE about the data for each of the four data collections listed above.  Inquiries are generally based on large year-to-year changes or other significant data anomalies.  Data Coordination staff will work with districts to address any of the errors or inquiries.  Each of the four data collections will earn the district one credit for accuracy, unless the district fails to address any areas of concern.

A total of eight credits can be attained for each district - four for timeliness and four for accuracy.  These credits will then be translated to the four-point scale used in the determination process.  Seven or eight credits will translate to four points.  Five or six credits will translate to three points.  Three or four credits will translate to two points and fewer than three credits will translate to one point. 

Questions about the criteria should be directed to Mary Corey, Special Education Data, at 573-751-8165 or Mary.Corey@dese.mo.gov


Special Education Child Count Reporting

Source: Mary Corey, Special Education Data

Intended Audience: Special Education Administrators, Core Data/MOSIS Personnel

Date: December 5, 2017

The December Core Data/MOSIS monthly webinar will focus on the Special Education child count and educational environments data collection.  The webinar is scheduled for tomorrow, December 6, 2017, at 1:00 p.m.  Information about this webinar can be found at https://dese.mo.gov/communications/webinar/core-datamosis-december-2017-monthly-webinar.   


Waiver from 1% Participation Rate for Students Taking the MAP-A Assessment

Source: Stephen Barr, Assistant Commissioner, Office of Special Education

Intended Audience: System Stakeholders in Part B of the Individuals with Disabilities Education Act (IDEA)

Date: December 4, 2017

The Department of Elementary and Secondary Education is requesting a waiver from the Elementary and Secondary Education Act (ESEA) as amended by the Every Student Succeeds Act (ESSA) for the 2018 assessment window. The state anticipates that it will exceed the one percent threshold of students assessed on the MAP-Alternate (MAP-A) assessment based on 2017 assessment data.

Please submit any comments related to this proposed waiver to DESE.ESSA@dese.mo.gov by Monday, December 11, 2017.


REMINDER: Readers for the Blind Applications Due November 30, 2017

Source: Special Education Finance

Intended Audience: Special Education Directors

Date: November 22, 2017

Funding is available for school districts to help support readers for students who are legally blind.  The Readers for the Blind application and supporting documentation for services provided to eligible students during the 2017-18 school year are due November 30, 2017.  Applications must be submitted electronically to spedfunding@dese.mo.gov prior to serving the child.  The application and manual can be found at https://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding

Electronic copies of current eye reports are required as supporting documentation for all new student applicants, as well as for students with eye reports older than three years on file with Rehabilitation Services for the Blind. 

The Special Education Finance Section will forward applications to Rehabilitation Services for the Blind for certification and, if approved, notify the school district of the student's eligibility and the requirements for reporting reader services. 

For questions, please contact Special Education Finance at 573-751-0622 or by email at spedfunding@dese.mo.gov


Part B State Plan Changes

Source: Stephen Barr, Assistant Commissioner

Intended Audience: System Stakeholders in Part B of the Individuals with Disabilities Education Act (IDEA)

Date: November 15, 2017

The Office of Special Education, Department of Elementary and Secondary Education, is proposing changes to the state plan/regulations implementing Part B of the Individuals with Disabilities Education Act (IDEA).  The proposed changes and summary charts are available for inspection until January 16, 2018, in the office of the Assistant Commissioner, Office of Special Education, Missouri Department of Elementary and Secondary Education, 205 Jefferson Street, 4th floor Jefferson Building, Jefferson City, MO 65102 during regular office hours and are also available on the web at https://dese.mo.gov/special-education/state-plan-special-education.    

Written public comments on the proposed changes are being solicited beginning November 28, 2017, and should be directed as follows no later than the close of business on January 8, 2018, to: 

Special Education Compliance

Department of Elementary and Secondary Education P.O. Box 480 Jefferson City, MO 65102-0480

Fax: 573-751-3910

Email: Idea.Comments@dese.mo.gov

Public hearings will be held by webinar on:

Monday, December 4, 2017

1:30-2:30 p.m.

https://dese.mo.gov/communications/webinar/part-b-state-plan-public-hearing-1-0

Thursday, December 14, 2017

10:00-11:00 a.m.

https://dese.mo.gov/communications/webinar/part-b-state-plan-public-hearing-2-0

To participate in the webinar, type in or click on the corresponding link above on a computer with internet access and follow the directions.  During the webinar, you will have the opportunity to hear about the proposed changes to the Part B regulations and ask any clarifying questions regarding the proposed changes.  Individuals who require special accommodations to participate in the public hearing need to contact the Office of Special Education at the Missouri Department of Elementary and Secondary Education at least 72 hours prior to the event at 573-751-5739.  


Proportionate Share Funds Webinar – December 6

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: November 9, 2017

The Special Education Finance Section is hosting a webinar on December 6 from 10:30-11:30 a.m. to assist LEAs in understanding the process involved with proportionate share funding.  Specifically, the webinar will cover the calculation of proportionate share, how the proportionate share amount should be budgeted and tracked, and the steps that must be taken if the LEA is able to release unspent proportionate share carryover funds.  LEAs with private/parochial schools located in the LEA’s boundaries as well as LEAs with home schooled students should attend the webinar.

To participate in this webinar, go to http://dese.mo.gov/communications/webinar.  Once on this page, click on the webinar title, "Proportionate Share Funds," select the "log in" link, and type in your name to enter the room as a guest.  The webinar will be recorded and posted under the Webinars - Recorded button at https://dese.mo.gov/communications/webinar/webinar-recorded.  Please allow a week after the webinar for the recording to be posted.

If you need an accommodation as required by the Americans with Disabilities Act to participate in this webinar, please call 573-751-5739 at least 48 hours in advance of the webinar to discuss the accommodation.    


Confirmation of Applications Received for the FY 18 Public Placement Fund

Source: Special Education Finance, Division of Financial and Administrative Services

Intended Audience: Special Education Directors, District Administrators

Date: November 9, 2017

A list of the FY 18 Public Placement Fund (PPF) applications received as of October 31, 2017, can be located on the Special Education Finance webpage at http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding

The PPF provides reimbursement for educating both IEP and non-IEP students placed within a non-domicile LEA by the Division of Family Services (DFS)/Children's Division (CD), the Department of Mental Health (DMH), the Division of Youth Services (DYS), or a Court of Competent Jurisdiction.  Funding is available when the educational costs of these students exceed the revenues received by the serving LEA.

If a district has submitted an application and is not on the list, please contact the Special Education Finance Section at (573) 751-0622 or by email at spedfunding@dese.mo.gov.    


Special Education Child Count Reporting

Source: Mary Corey, Special Education Data

Intended Audience: Special Education Administrators, Core Data/MOSIS Personnel

Date: November 3, 2017

The December special education child count is due December 15, 2017, via the December MOSIS Student Core submission.  Every student with an IEP or services plan who is receiving services on December 1 should be reported by one, and only one, district.  All students receiving special education services under an IEP (including ECSE speech-only or itinerant students) and parentally-placed private school students receiving services under a services plan are to be reported. 

When the MOSIS file is certified, the special education child count data are populated to Screen 11 of Core Data.  Since there is no submit process in Core Data for the December cycle, the certified MOSIS file is considered the officially submitted data. 

The required verification sheet is located on the MCDS Portal and can be accessed the day after certifying the MOSIS December Student Core file.  Instructions for accessing and returning the verification sheet for the 2017-18 school year can be found here:  https://dese.mo.gov/sites/default/files/se-instructions-for-child-count-verification-reports.pdf.  

If you have situations where a student is attending a non-resident district, please work with the other district to ensure only one district is reporting the student.  There are two options for reporting students attending a non-resident district.  The first option is to follow a Resident 2 model where the attending district reports the student as a Non-Resident (NR), and the resident district does not report the student at all.  In general, Early Childhood Special Education (ECSE) students served by a non-resident district should be reported by the serving district as Non-Resident (NR). 

The second option is to follow a cooperative/alternative school model.  The resident district does the reporting and reports the student as a Resident 1 (R1) student.  Questions can be directed to the Office of Special Education Data Coordination at 573-751-7848 or email speddata@dese.mo.gov.    


Special Education District Profiles

Source: Mary Corey, Special Education Data

Intended Audience: Superintendents and Directors of Special Education

Date:  November 1, 2017

The preliminary Special Education District Profiles containing 2016-17 data are now available on the Missouri Comprehensive Data System (MCDS) Portal.  The Profiles will be made available to the public soon; therefore, it is essential that districts review the data and make any necessary corrections immediately via MOSIS.  Selected tables in the Profile will be automatically updated based on MOSIS data changes; however, changes could take several days to appear in the Profile report.

Corrections to MOSIS data included in the Profiles must be made by November 15, 2017.  

Instructions for accessing and running the Profile are available as the last document on this page:  http://dese.mo.gov/data-system-management/special-education-data/data-reports.

If you have comments or questions, please contact the Special Education Data Section at 573-751-7848 or email SpedData@dese.mo.gov.


REMINDER: Understanding the NEW Expenditure Coding Process Webinar - November 1

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: October 30, 2017

The Division of Financial and Administrative Services is hosting a webinar on November 1 from 10:00-11:00 a.m. to assist LEAs in understanding the new expenditure coding process effective July 1, 2018. The webinar will discuss the basics of how districts and charter schools should code all revenue and expenditures in Missouri. It will include discussion on how the new coding structure will be set up and how to determine the proper place to code expenditures. This webinar is not special education specific, but will focus on all district-wide expenditures, so please share this webinar information with administrators and bookkeepers. 

To participate in this webinar, go to http://dese.mo.gov/communications/webinar. Once on this page, click on the webinar title, "Understanding the Expenditure Coding Process", select the "log in" link, and type in your name to enter the room as a guest. The webinar will be recorded and posted under the Webinars - Recorded button at https://dese.mo.gov/communications/webinar/webinar-recorded. Please allow a week after the webinar for the recording to be posted.

If you need an accommodation as required by the Americans with Disabilities Act to participate in this webinar, please call 573-751-5739 at least 48 hours in advance of the webinar to discuss the accommodation. 


REMINDER: FY 18 Public Placement Fund Applications Due Tomorrow

Source: Special Education Finance

Intended Audience: Special Education Directors, District Administrators

Date: October 30, 2017

The FY 18 Public Placement Fund (PPF) application is due tomorrow, October 31, 2017, for services provided during the 2016-17 school year.  The application and manual are posted on the Special Education Finance webpage at http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.  Applications and supporting cost documentation for services must be submitted electronically via email as an attachment to spedfunding@dese.mo.gov by October 31, 2017, to be eligible for reimbursement.  LEAs will be sent a receipt confirmation by email.  Please keep this email for your records.  This is an OPTIONAL application.

The PPF provides reimbursement for educating both IEP and non-IEP students placed within a non-domicile LEA by the Division of Family Services (DFS)/Children's Division (CD), the Department of Mental Health (DMH), the Division of Youth Services (DYS), or a Court of Competent Jurisdiction.  Funding is available when the educational costs of these students exceed the revenues received by the serving LEA.

Students should NOT be claimed on both the High Need Fund (HNF) and Public Placement Fund applications in the same year. 

If you have any questions, please contact the Special Education Finance Section at 573-751-0622 or by email at spedfunding@dese.mo.gov.     


Register for the Children’s Vision Summit - REMINDER

Source: Tiffani Muessig, Assistant Director, Effective Practices

Intended Audience: Classroom Teachers, Teachers of the Visually Impaired, Students with Blindness and Low Vision and their Families, Orientation and Mobility Specialists, and others interested in the education of children who are blind or visually impaired

Date: October 23, 2017

The 2017 Children’s Vision Summit, sponsored by the Task Force on Blind Students’ Performance and Rehabilitation Services for the Blind (BTF), will be held Saturday, October 28, 2017, at the Capital Plaza Hotel and Convention Center, 415 West McCarty Street, Jefferson City, Missouri. The focus of this summit will be collaboration and transition for students with blindness or low vision. This summit will provide informational sessions covering a wide range of topics and hands-on opportunities that will help to identify resources and equipment currently available to meet students’ needs and assist parents and teachers in their goal to encourage their children to live independently and achieve academic and vocational success. This summit is free, but registration is required. Additional information related to hotel reservations, registration deadline, and contact information is available at https://dese.mo.gov/sites/default/files/CVS_btf_10_28_17_SAVE_THE_DATE.pdf.

For additional information, please contact Ian Shadrick, Program Manager Transition and Children’s Services, Rehabilitation Services for the Blind at ian.shadrick@dss.mo.gov or 573-751-4959. 


REMINDER: FY 18 Public Placement Fund Application Due October 31

Source: Special Education Finance

Intended Audience: Special Education Directors, District Administrators

Date: October 17, 2017

The FY 18 Public Placement Fund (PPF) application is due October 31, 2017, for services provided during the 2016-17 school year.  The application and manual are posted on the Special Education Finance webpage at http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.  Applications and supporting cost documentation for services must be submitted electronically via email as an attachment to spedfunding@dese.mo.gov by October 31, 2017, to be eligible for reimbursement.  LEAs will be sent a receipt confirmation by email.  Please keep this email for your records.  This is an OPTIONAL application.

The PPF provides reimbursement for educating both IEP and non-IEP students placed within a non-domicile LEA by the Division of Family Services (DFS)/Children's Division (CD), the Department of Mental Health (DMH), the Division of Youth Services (DYS), or a Court of Competent Jurisdiction.  Funding is available when the educational costs of these students exceed the revenues received by the serving LEA.

Students should NOT be claimed on both the High Need Fund (HNF) and Public Placement Fund applications in the same year. 

If you have any questions, please contact the Special Education Finance Section at 573-751-0622 or by email at spedfunding@dese.mo.gov.   


Missouri Assessment Program-Alternate Assessment (MAP-A)

Source:  Tiffani Muessig, Assistant Director, Effective Practices

Intended Audience:  Directors of Special Education, District Testing Coordinators, Building Testing Coordinators, Principals, Special Education Teachers

Date:  October 16, 2017

Missouri uses the Dynamic Learning Map (DLM(r)) instructionally embedded assessment model.  The instructionally embedded window (September 19, 2017-February 28, 2018) is now open.  Districts, who have not already, should begin enrolling and testing all eligible students at this time.  The Missouri Assessment Program-Alternate Assessment (MAP-A) is administered to students with the most significant cognitive disabilities who meet grade level and eligibility criteria that are determined by the student's IEP team using DESE-established eligibility criteria found here:  https://dese.mo.gov/sites/default/files/se-com-AltAssesChklst.docx.

Required training courses have been designed for test administrators who are new to the DLM system and those who administered DLM previously (returning test administrators).  Each test administrator must have an active account in the Educator Portal.  Once this occurs, they will be auto-registered into the appropriate training courses in Moodle.  Test administrators new to DLM will have four modules to complete and pass with 80% accuracy.  Returning test administrators will have one module to complete and pass with 80% accuracy.

In addition to the required training courses, MAP-A training is being offered statewide at the nine Regional Professional Development Centers.

For additional information, please contact Tiffani Muessig, Assistant Director, Effective Practices at tiffani.muessig@dese.mo.gov or 573-751-0185.


REVISIONS to Special Education Model Forms

Source: Karen Allan, Director, Special Education Compliance

Intended Audience: Special Education Directors, Process Coordinators, Special Education Teachers, Related Services Staff, School Administrators, School Counselors, Parents, Advocates, and other interested parties

Date: October 16, 2017

Revisions have been made to the Special Education Model Forms. The most recent revisions are dated October 13, 2017. Several revisions were made that need attention by LEAs. These revisions to the model forms are necessary to assist LEAs to be in compliance with the provisions of IDEA. The revised model forms are posted on the Special Education Compliance webpage at https://dese.mo.gov/special-education/compliance/special-education-forms along with a list of the revisions and the reasons for them.

If you have questions or concerns about these revisions, please call the Compliance Section at 573-751-0699.


IDEA Special Education Fiscal Regional Trainings

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents, and Bookkeepers

Date: October 6, 2017

The Special Education Finance Section is pleased to announce regional trainings related to IDEA fiscal monitoring.  The trainings will be held in Jefferson City, Kansas City, Chillicothe, Rolla, and St. Louis and will cover pertinent fiscal accountability requirements related to special education finance, specific examples of these requirements, the monitoring questions used to determine compliance, and corrective actions necessary to meet IDEA fiscal compliance.

All districts/LEAs are welcome to attend regardless of cohort assignment and/or monitoring cycle.  However, attendance for the districts/LEAs receiving Special Education Finance on-site visits (Cohort 3) will be mandatory.  Districts/LEAs receiving Special Education Finance on-site reviews in 2017-18 will be notified via email within the next week.  Districts/LEAs completing self-assessments (Cohort 1) in 2017-18 are strongly encouraged to participate in order to prepare for the upcoming monitoring.  Cohort assignment listings can be found at http://dese.mo.gov/sites/default/files/se-seap-cohort-list-aug-2015.pdf.

We also recommend that both the Special Education Director and the Bookkeeper/Finance staff attend the training together.  Each participant will receive a printed copy of the Special Education Fiscal Monitoring Guide for FY17.  Breakfast and lunch are not provided.  Participants will be released for lunch.

To register for the Special Education Fiscal Regional Trainings, go to: https://www.mylearningplan.com/ProgramAdmin/ProgramAdmin.asp?M=C. For questions, contact Leslie Turpin at leslie.turpin@dese.mo.gov or (573) 751-7022.


Readers for the Blind Applications Due November 30, 2017

Source: Special Education Finance

Intended Audience: Special Education Directors

Date: October 4, 2017

Funding is available for school districts to help support readers for students who are legally blind.  The Readers for the Blind application and manual can be found at https://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.     

Applications and supporting documentation for services provided to eligible students during the 2017-18 school year should be submitted electronically to spedfunding@dese.mo.gov prior to serving the child but no later than November 30, 2017.  Electronic copies of current eye reports are required as supporting documentation for all new student applicants, as well as for students with eye reports older than three years on file with Rehabilitation Services for the Blind. 

The Special Education Finance Section will forward applications to Rehabilitation Services for the Blind for certification and, if approved, notify the school district of the student's eligibility and the requirements for reporting reader services. 

For questions, please contact Special Education Finance at 573-751-0622 or by email at spedfunding@dese.mo.gov.   


Understanding the Expenditure Coding Process Webinar

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: October 4, 2017

The Division of Financial and Administrative Services is hosting a webinar on November 1 from 10:00-11:00 a.m. to assist LEAs in understanding the new expenditure coding process effective July 1, 2018. The webinar will discuss the basics of how districts and charter schools should code all revenue and expenditures in Missouri. It will include discussion on how the coding structure is set up and how to determine the proper place to code expenditures. This webinar is not special education specific, but will focus on all district-wide expenditures, so please share this webinar information with administrators and bookkeepers. 

To participate in this webinar, go to http://dese.mo.gov/communications/webinar. Once on this page, click on the webinar title, "Understanding the Expenditure Coding Process", select the "log in" link, and type in your name to enter the room as a guest. The webinar will be recorded and posted under the Webinars - Recorded button at https://dese.mo.gov/communications/webinar/webinar-recorded. Please allow a week after the webinar for the recording to be posted.

If you need an accommodation as required by the Americans with Disabilities Act to participate in this webinar, please call 573-751-5739 at least 48 hours in advance of the webinar to discuss the accommodation.   


REMINDER: FY 18 High Need Fund Application Due September 30

Source: Special Education Finance

Intended Audience: Special Education Directors, District Administrators

Date: September 28, 2017

The FY 18 High Need Fund (HNF) application is due September 30, 2017, for services provided during the 2016-17 school year.  The application and manual are posted on the Special Education Finance webpage at http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.  Applications must be saved and submitted electronically via email as an attachment to spedfunding@dese.mo.gov.  Districts will be sent a receipt confirmation.  Please keep this email for your records.  This is an OPTIONAL application.

The HNF provides reimbursement for districts serving any student with a disability whose educational costs exceed three times the district's Current Expenditure per ADA amount as calculated on the FY 17 Annual Secretary of the Board Report (ASBR). 

Students should NOT be claimed on the both the HNF and Public Placement Fund applications.

If you have any questions, please contact Special Education Finance at 573-751-0622 or by email at spedfunding@dese.mo.gov.      


Transition Outcome Project (TOP) Training - Registration Extended to Second Session

Source: Karen Allan, Director, Special Education Compliance

Intended Audience: Directors of Special Education

Date: September 26, 2017

Due to high interest by individuals who are registering to receive TOP Training for the first time, we have reached maximum capacity for Session 1 offered October 10-11, 2017. Therefore, we are pleased to extend registration for initial participants to Session 2 offered on October 12-13, 2017.  The training will benefit local education agencies (LEAs) in meeting compliance requirements for development of postsecondary transition plans for students with disabilities.  Dr. Ed O'Leary will provide the Transition Outcome Project (TOP) training for both sessions.  The training will cover how to implement all requirements necessary to have a compliant transition plan for individual students.

Session 1: October 10-11, 2017 - Initial TOP Training -- This session is for secondary level staff working in buildings that have never been trained in TOP or used the TOP process AND for new staff working in buildings that currently use the TOP process but have not been trained previously.

Session 2: October 12-13, 2017 - Initial/Refresher TOP Training -- This session is for staff who are using the TOP process for the first time, as well as, those who are currently using the TOP process have received TOP training in the past, but would like a refresher or additional training.  The LEA has previously signed an agreement to participate in TOP.  Each of these trainings will be 1½ day sessions. 

To view a brochure about the training and for more information about how to access registration, go to: MyLearningPlan at https://dese.mo.gov/special-education/effective-practices/transition-programs, click on Transition Outcomes Project (TOP).  Both trainings will be held at the Secretary of State Office Building, Room 139, Jefferson City, MO.  


Children’s Vision Summit – REGISTRATION FORM

Source: Tiffani Muessig, Assistant Director, Effective Practices

Intended Audience: Classroom Teachers, Teachers of the Visually Impaired, Students with Blindness and Low Vision and their Families, Orientation & Mobility Specialists, and others interested in the education of children who are blind or visually impaired

Date: September 26, 2017

The 2017 Children’s Vision Summit, sponsored by the Task Force on Blind Students’ Performance and Rehabilitation Services for the Blind (BTF), will be held Saturday, October 28, 2017, at the Capital Plaza Hotel and Convention Center, 415 West McCarty Street, Jefferson City, Missouri. The focus of this summit will be collaboration and transition for students with blindness or low vision. This summit will provide informational sessions covering a wide range of topics and hands-on opportunities that will help to identify resources and equipment currently available to meet students’ needs and assist parents and teachers in their goal to encourage their children to live independently and achieve academic and vocational success. This summit is free, but registration is required. Additional information related to hotel reservations, registration deadline, and contact information is available at https://dese.mo.gov/sites/default/files/CVS_btf_10_28_17_SAVE_THE_DATE.pdf.

For additional information, please contact Ian Shadrick, Program Manager Transition and Children’s Services, Rehabilitation Services for the Blind at ian.shadrick@dss.mo.gov or 573-751-4959.     


FY 18 Public Placement Fund Application Available

Source: Special Education Finance

Intended Audience: Special Education Directors, District Administrators

Date: September 21, 2017

The FY 18 Public Placement Fund (PPF) manual and application have been posted on the Special Education Finance webpage at http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.  Applications and supporting cost documentation for services provided during the 2016-17 school year must be submitted electronically via email as an attachment to spedfunding@dese.mo.gov by October 31, 2017, to be eligible for reimbursement.  LEAs will be sent a receipt confirmation by email.  Please keep this email for your records.  This is an OPTIONAL application.

The PPF provides reimbursement for educating both IEP and non-IEP students placed within a non-domicile LEA by the Division of Family Services (DFS)/Children's Division (CD), the Department of Mental Health (DMH), the Division of Youth Services (DYS), or a Court of Competent Jurisdiction.  Funding is available when the educational costs of these students exceed the revenues received by the serving LEA.

Students should NOT be claimed on the both the High Need Fund (HNF) and Public Placement Fund applications in the same year. 

If you have any questions, please contact the Special Education Finance Section at (573) 751-0622 or by email at spedfunding@dese.mo.gov


MAP-A Training Available

Source:  Tiffani Muessig, Assistant Director, Effective Practices

Intended Audience:  District and Building Assessment Coordinators, MAP-A Data Managers, District and Building Technology Personnel, District and Building Administrators, Special Education Teachers

Date:  September 19, 2017

Dynamic Learning Maps (DLM) is offering training videos for assessment coordinators, data managers, technology personnel, building principals, and teachers involved in administering and/or monitoring the MAP-A.  These videos and supplemental resources will help districts plan and implement the DLM (MAP-A) for the 2017-18 school year. 

There will be a live question and answer session for each of the following roles:

*         Data Manager:  September 27, 2017, from 2:00-3:00 p.m. CST

*         Technology Personnel:  September 28, 2017, from 1:00-2:00 p.m. CST

*         Assessment Coordinator:  September 29, 2017, from 2:00-3:00 p.m. CST

District staff training resources are available at:  http://dynamiclearningmaps.org/district-staff-training-resources-im.   


REMINDER: FY 18 High Need Fund Application Available

Source: Special Education Finance

Intended Audience: Special Education Directors, District Administrators

Date: September 15, 2017

The FY 18 High Need Fund (HNF) application is due September 30, 2017, for services provided during the 2016-17 school year.  The application and manual are posted on the Special Education Finance webpage at http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.  Applications must be saved and submitted electronically via email as an attachment to spedfunding@dese.mo.gov.  Districts will be sent a receipt confirmation.  Please keep this email for your records.  This is an OPTIONAL application.

The HNF provides reimbursement for districts serving any student with a disability whose educational costs exceed three times the district's Current Expenditure per ADA amount as calculated on the FY 17 Annual Secretary of the Board Report (ASBR). 

Students should NOT be claimed on the both the HNF and Public Placement Fund applications.

If you have any questions, please contact Special Education Finance at 573-751-0622 or by email at spedfunding@dese.mo.gov.   


Maintenance of Effort (MOE) Expenditure Flowchart

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, ECSE Directors

Date: September 8, 2017

To assist LEAs in reporting Maintenance of Effort (MOE), the Special Education Finance section has created a Special Education MOE Expenditure Flowchart.  The flowchart walks LEAs through the process of determining whether or not expenditure should be included in MOE.  LEAs must consider the following when reporting MOE:

1) MOE can only include non-federal special education expenditures from July 1 through June 30. 

2) All Early Childhood Special Education (ECSE) and K-12 special education expenditures paid with state funds must be reported on the MOE State Only grid (MOE Step 2).

3) All ECSE and K-12 special education expenditures paid with local funds must be reported on the MOE Local Only grid (MOE Step 3). 

4) Special education expenditures paid with federal funds, including High Need Fund Federal revenue, ECSE Federal revenue, Medicaid, Assistive Technology, or any other IDEA federal grant funds, must be excluded from the MOE calculation.

5) Local Tax Effort (LTE) and Medicaid billing fees are not special education program costs and must not be included in MOE.

To view the MOE Expenditure Flowchart, visit the Special Education Maintenance of Fiscal Effort page at https://dese.mo.gov/financial-admin-services/special-education-finance/special-education-maintenance-fiscal-effort.  For step-by-step instructions on completing and submitting the FY 17 Part B FER including reporting MOE, review the ePeGs FER Training Guide FY 17 located at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.       


Early Warning Signs Training - NEW ADDITIONAL DATE

Source:  Barb Gilpin, Assistant Director, Special Education Effective Practices

Intended Audience: General and Special Education Teachers, Counselors, School Social Workers, Principals

Date: September 7, 2017

The Department of Elementary and Secondary Education will be offering training and technical support for a middle through high school screening tool called Early Warning Signs. This tool will assist educators in identifying specific needs for students in the areas of academics, behavior, and attendance.  Due to the high level of response, an additional date has been added. Training for districts will be held September 13, 2017, at the Department of Natural Resources in Jefferson City, Missouri, Bennett Springs Room. The training will start at 10:00 a.m. and end at 4:00 p.m.  You must register through My Learning Plan at the following link as space is limited: https://dese.mo.gov/special-education/effective-practices/transition-programs

Should you need additional information, please contact Dr. Barb Gilpin at 573-751-7661 or Barb.Gilpin@dese.mo.gov.   


Transition Outcome Project Training

Source: Karen Allan, Director, Special Education Compliance

Intended Audience: Directors of Special Education

Date: September 6, 2017

A free professional development opportunity is being offered in September that will benefit local education agencies (LEAs) in meeting compliance requirements for development of postsecondary transition plans for students with disabilities.  Dr. Ed O'Leary will return to Missouri to provide Transition Outcome Project (TOP) training.  The training will cover how to implement all of the requirements necessary to have a compliant transition plan for individual students.

There will be two trainings held by Dr. O'Leary:

Session 1: October 10-11, 2017 - Initial TOP Training -- This session is for secondary level staff working in buildings that have never been trained in TOP or used the TOP process AND for new staff working in buildings that currently use the TOP process but have not been trained previously.

Session 2: October 12-13, 2017 - TOP Refresher Training -- This session is for staff working in buildings that are currently using the TOP process and who have received TOP training in the past and would like a refresher or additional training.  The LEA has previously signed an agreement to participate in TOP.  Each of these trainings will be 1½ day sessions.  To view a brochure about the training and for more information about how to access registration, go to: MyLearningPlan at https://dese.mo.gov/special-education/effective-practices/transition-programs, click on Transition Outcomes Project (TOP).  Both trainings will be held at the Secretary of State Office Building, Room 139, Jefferson City, MO.


REMINDER - Early Childhood Special Education (ECSE) Final Expenditure Report (FER) Due September 15

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, ECSE Directors

Date: September 1, 2017

The Early Childhood Special Education (ECSE) Final Expenditure Report (FER) for claiming reimbursement on 2016-17 expenditures is due September 15, 2017, in order to start receiving reimbursement in the November payment cycle.  Districts will not be able to create the 2016-17 ECSE FER until their 2016-2017 Annual Secretary of the Board Report (ASBR) is submitted with amounts in 1280 and/or 2559.

Properly coded data from the 2016-17 October MOSIS files is available in the ECSE FER.  If updates to the personnel data are necessary, changes must be made certified through the MOSIS system.  It is not necessary to update caseload information to reflect end of year caseloads in the MOSIS Educator files. 

Additional information and step-by-step instructions for completing the ECSE FER are available in the ECSE FER Guide located at http://dese.mo.gov/financial-admin-services/special-education-finance/early-childhood-special-education-finance.       

Please contact the Special Education Finance Section if you have any questions at 573-751-0622 or by email at spedfunding@dese.mo.gov.   


Children’s Vision Summit - SAVE THE DATE

Source: Tiffani Muessig, Assistant Director, Effective Practices

Intended Audience: Classroom Teachers, Teachers of the Visually Impaired, Students with Blindness and Low Vision and their Families, Orientation & Mobility Specialists, and others interested in the education of children who are blind or visually impaired

Date: September 1, 2017

The 2017 Children’s Vision Summit, sponsored by the Task Force on Blind Students’ Performance and Rehabilitation Services for the Blind (BTF), will be held Saturday, October 28, 2017, at the Capital Plaza Hotel and Convention Center, 415 West McCarty Street, Jefferson City, Missouri. The focus of this summit will be collaboration and transition for students with blindness or low vision. This summit will provide informational sessions covering a wide range of topics and hands-on opportunities that will help to identify resources and equipment currently available to meet students’ needs and assist parents and teachers in their goal to encourage their children to live independently and achieve academic and vocational success. This summit is free, but registration is required. Additional information related to hotel reservations, registration deadline, and contact information is available at https://dese.mo.gov/sites/default/files/CVS_btf_10_28_17_SAVE_THE_DATE.pdf.

For additional information, please contact Ian Shadrick, Program Manager Transition & Children’s Services, Rehabilitation Services for the Blind at ian.shadrick@dss.mo.gov or 573-751-4959.     


FY 18 High Need Fund Application Available

Source: Special Education Finance

Intended Audience: Special Education Directors, District Administrators

Date: August 29, 2017

The FY 18 High Need Fund (HNF) application and manual have been posted on the Special Education Finance webpage at http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.  The application is due September 30, 2017, for services provided during the 2016-17 school year.  Applications must be saved and submitted electronically via email as an attachment to spedfunding@dese.mo.gov.  Districts will be sent a receipt confirmation.  Please keep this email for your records.  This is an OPTIONAL application.

The HNF provides reimbursement for districts serving any student with a disability whose educational costs exceed three times the district's Current Expenditure per ADA amount as calculated on the FY 17 Annual Secretary of the Board Report (ASBR). 

Students should NOT be claimed on the both the HNF and Public Placement Fund applications.

If you have any questions, please contact Special Education Finance at 573-751-0622 or by email at spedfunding@dese.mo.gov.   

 


Special Education New Directors Academy, Fall 2017

Source: Kimberly Luebbering, Supervisor, Effective Practices

Intended Audience: Superintendents, Special Education Directors, Process Coordinators, Special Education Teachers, and LEAs anticipating hiring a new director of special education for the 2017-18 school year

Date: August 29, 2017

The Office of Special Education is hosting a fall session of the 2017-18 New Directors of Special Education Academy on September 26, 2017, from 12:00 p.m. to 3:00 p.m. at Tan-Tar-A in Osage Beach for any individual who assumed the position/duties of a Director of Special Education for the first time during the 2017-18 school year and those who were new to the position during the 2016-17 school year.  This academy will continue to focus and build on core activities new directors must complete during their initial months of employment that will assist them in the management of special education procedures and practices that promote positive outcomes for students with disabilities while ensuring the rights of students are protected.  Topics to be covered are:  Special Education Compliance, Data Collection and Reporting, Special Education Finance, and General Supervision/Monitoring of Special Education Programs.  A separate strand of the academy, with similar topics, will be available for Special Education Directors who are entering their second year in the position.  Academy information for new and returning directors can be found on the New Directors Academy webpage at https://dese.mo.gov/special-education/effective-practices/new-directors-academy.  

This session of the Academy will follow MO-CASE's 40th Annual Special Education Administrator's Conference held Sunday, September 24-26 at Tan-Tar-A.  The New Directors Academy will begin at noon when MO-CASE's conference ends.  Lunch will be provided. 

The Academy's format will differ from the summer session as the fall session will be a panel discussion between the Office of Special Education and the new and returning special education directors.  This will allow conversations to take place on hot topics from surveys, emails, and questions from the participants in the room that can be answered from the point of view of all sections of the Office of Special Education (Data, Finance, and Compliance).

In order to provide a more comprehensive training program, the 2017-18 New Directors of Special Education Academy will continue throughout the school year with two additional sessions.  Please save the following dates in addition to September 26, 2017, from 12:00-3:00 p.m. at Tan-Tar-A: January 18, 2018, from 1:00-2:30 p.m. winter webinar; and March 2, 2018, 12:00-3:00 p.m. at Holiday Inn Executive Center in Columbia.  Registration on My Learning Plan is open for the fall and spring academy dates.  Look for future SELS messages that will give more details on upcoming New Directors of Special Education Academy sessions. 

If you need further information, please contact Kimberly Luebbering, supervisor, Effective Practices Section at Kimberly.Luebbering@dese.mo.gov or call 573-751-0601.


Early Warning Signs Training

Source:  Barb Gilpin, Assistant Director, Special Education Effective Practices

Intended Audience: General and Special Education Teachers, Counselors, School Social Workers, Principals

Date: August 29, 2017

The Department of Elementary and Secondary Education will be offering training and technical support for a middle through high school screening tool called Early Warning Signs. This tool will assist educators in identifying specific needs for students in the areas of academics, behavior, and attendance. Training for districts will be held September 12, 2017, at the Harry S. Truman State Office Building, Room 490 in Jefferson City, Missouri. Training will start at 9:00 a.m. and end at 3:00 p.m.  You must register through My Learning Plan at the following link as space is limited: https://dese.mo.gov/special-education/effective-practices/transition-programs.

Should you need additional information, please contact Dr. Barb Gilpin at 573-751-7661 or Barb.Gilpin@dese.mo.gov.


REMINDER: FY 17 Special Education Part B Entitlement Final Expenditure Report (FER) Due September 30

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: August 28, 2017

The 2016-17 (FY 17) Special Education Part B Entitlement Final Expenditure Report (FER) is due on September 30, 2017.  If the FY 17 Part B FER is not submitted on or before September 30, 2017, current year (2017-18) Part B payment requests will be held until the FER is submitted in an approvable format.  The FER grid should include federal Part B special education expenditures for all payments through September 30, 2017, from the FY 17 grant that were obligated by June 30, 2017.

Maintenance of Effort (MOE) for 2016-17 can only include non-federal special education expenditures from July 1, 2016, through June 30, 2017.  All special education expenditures paid with state funds must be reported on the MOE State Only grid (MOE Step 2) and all special education expenditures paid with local funds must be reported on the MOE Local Only grid (MOE Step 3).

The FY 17 Part B FER must be accurate and account for all special education expenditures before it is submitted as there will be no FER revisions allowed unless there is an audit/monitoring finding.

Remaining unexpended Part B funds from the FY 17 grant may be carried over and expended in 2017-18.  However, in order for carryover funds to appear in 2017-18, the LEA must amend the FY 18 Part B Budget Application once the FY 17 Part B FER is approved.

For step-by-step instructions on completing and submitting the FY 17 Part B FER, review the ePeGs FER Training Guide FY 17 located at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.    

Questions may be directed by email to spedfunding@dese.mo.gov or by calling 573-751-0622.   


Blindness Skills Specialist (BSS) Services

Source:  Office of Special Education

Intended Audience:  Staff serving students who are blind/visually impaired

Date:  August 28, 2017

Districts educating blind/visually impaired students or who have questions regarding the education of visually impaired students will benefit from contacting the Blindness Skills Specialist (BSS) in their area.  They are available to provide services to public school personnel and students in their area.

*Northeast RPDC - Kirksville  - Jessica Hall, Blindness Skills Specialist *Southwest RPDC - Springfield  - Julie Anderson-Ituarte and D. J. Butcher, Blindness Skills Specialists

Contact information is available at https://dese.mo.gov/special-education/effective-practices/low-incidence-blindvisual-impairment.  


Autism Conference

Source: Stephen Barr, Assistant Commissioner, Office of Special Education

Intended Audience: Special Education Directors, teachers serving autistic students, parents, service providers

Date: August 25, 2017

The Thompson Center's annual Autism Conference will be held September 21-22, 2017, at the Doubletree in Chesterfield, MO.  Autism professionals from across the country will be learning the latest in research findings, best practices, and autism education over the two-day conference.  Breakout sessions will be offered in three different strands: Current Topics in Autism Research, Applied Behavior Analysis in Practice, and Autism in the Schools.

Detailed information about the conference including registration information can be found at http://www.muconf.missouri.edu/autismconf/Schedule.html.    


Course for Service Providers of Young Children with Visual Impairment (offered at no cost)

Source: Missouri School for the Blind

Intended Audience: Early Intervention and Early Learning Service Providers of Young Children Who Are Visually Impaired

Date: August 17, 2017

Missouri School for the Blind through Project VIISA (Vision Impaired In-Service in America) is offering "VIISA Course I: Early Intervention for Infants and Toddlers and Their Families" which covers topics related to the unique needs of infants and toddlers (ages birth through two years) who are visually impaired, including visual development, visual impairment, and orientation and mobility (O&M). The course combines self-studies, homework assignments, and two face-to-face sessions with course instructors.

Early intervention and early learning providers may find this course helpful as they serve young children with visual impairments including those transitioning from Part C. The course may also be appropriate for those serving young children whose multiple disabilities include visual impairment.

The course is offered at no cost and will be held in Chesterfield, Missouri.

Dates:   November 8 (half-day), 9, and 10, 2017

               March 21 (half-day), 22, and 23, 2018

Applications are now being accepted with a registration deadline of October 27, 2017. For complete announcement text and application, go to http://msb.dese.mo.gov/ and look under the "Upcoming Programs" heading on the left side of the page. For questions, contact Annette Miller, Vision Supervisor, Outreach Services at annette.miller@msb.dese.mo.gov or 314-633-1589.


Hand In Hand: Understanding Deafblindness for Education Teams of Students with Combined Vision and Hearing Loss

Source:  Missouri Deafblind Technical Assistance Project/Missouri School for the Blind

Intended audience:  Teachers, paraprofessionals, therapists, administrators, parents of students with combined vision and hearing loss

Date: August 14, 2017

The 2017-18 Hand In Hand course is scheduled for  October 17, 18, and 19, 2017; January 23 and 24, 2018; and April 11 and 12, 2018, at the Blue Springs R-IV Bartow Administrative Center in Blue Springs, Missouri. The course combines self-studies, homework assignments, action planning with onsite mentoring and three face-to-face sessions with course instructors. Participants will apply acquired knowledge regarding visual impairment, auditory impairment, communication, and movement to the programming of the students they serve with combined vision and hearing loss.  College credit is available. 

To register, visit the following link by October 5, 2017:  http://msb.dese.mo.gov/. For additional information, contact Susan Bonner, Outreach Coordinator, MSB, 314-633-1553 or susan.bonner@msb.dese.mo.gov.             


Proportionate Share Calculation and Carryover Funds

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: August 8, 2017

Proportionate share funds are the amount of IDEA Part B funds a district must reserve and spend over a maximum two year period to provide special education and related services to students ages five to twenty-one who have been evaluated and determined eligible and are parentally placed in either a private/parochial or home school setting in the district's boundaries.

Proportionate Share Calculation 2017-18

On the 2016-17 Part B FER Supporting Data Page, the private and home schooled eligible and served children (ages 5-21) count will be populated from the MOSIS December Student Core/Core Data Screen 11 (December 1 Child Count) using the educational environment of "2100-Parentally Placed Private."  The count will only include private school and home schooled children eligible and served with an educational environment code of 2100 as of December 1 each year.  Because this count is included in the formula used to calculate the proportionate share obligation, it is necessary that the district ensure this count is populating correctly onto the 2016-17 Part B FER Supporting Data page.  Districts will not be able to change this data in the FER.  Any necessary changes will need to be made to MOSIS December Student Core.  For questions regarding making changes to this count in MOSIS, please contact Data Coordination at 573-751-7848.

Proportionate Share Carryover from 2016-17 to 2017-18

Under IDEA, if a district does not spend its proportionate share of Part B funds in the current year (FY 17), it has an additional one-year carryover period (FY 18) to obligate and spend these funds.  The proportionate share carryover amount to 2017-18 can be found on the 2016-17 FER Supporting Data page (Proportionate Share Carryover to next fiscal year amount).

Budgeting Total Proportionate Share Amount 2017-18

Once the 2016-17 FER is approved, if the district has a proportionate share calculation for 2017-18 that is greater than the proportionate share amount budgeted on the initial 2017-18 Part B budget application and/or if the district has a proportionate share carryover amount, a 2017-18 Part B budget revision must be completed to budget the total available amount of proportionate share funds.

Additional information regarding Proportionate Share can be found at https://dese.mo.gov/financial-admin-services/special-education-finance/part-b-proportionate-share.

Questions may be directed by email to spedfunding@dese.mo.gov or by calling 573-751-0622.


REVISIONS to Special Education Model Forms

Source: Karen Allan, Director, Special Education Compliance

Intended Audience: Special Education Directors, Process Coordinators, Special Education Teachers, Related Services staff, School Administrators, School Counselors, Parents, Advocates, and other interested parties

Date: August 8, 2017

Revisions have been made to the Special Education Model Forms as a result of a data analysis of child complaint decisions and special education compliance monitoring determinations.  Several revisions were made that need attention by LEAs. Revisions to the model forms were designed to assist LEAs to efficiently and effectively comply with the provisions of IDEA. The revised model forms are posted on the Special Education Compliance webpage at https://dese.mo.gov/special-education/compliance/special-education-forms. A list of the revisions and the reasons for them may also be found at that site.

If you have questions or concerns about these revisions, please do not hesitate to call the Compliance Section at 573-751-0699.


2017 Missouri State Plan for Special Education and Required Local Compliance Plan Approval

Source: Karen Allan, Director, Compliance

Intended Audience: Superintendents and Administrators of Special Education

Date: August 4, 2017

Recent changes made to the Missouri State Plan went into effect on July 30, 2017.  The 2017 Missouri State Plan is available at https://dese.mo.gov/special-education/state-plan-special-education

This SELs message is to inform you of your local responsibilities regarding the revised plan.  Federal regulations implementing Part B of the Individuals with Disabilities Education Act (IDEA) require responsible public agencies providing for the education of children with disabilities within their jurisdiction to have in effect policies, procedures, and programs that are consistent with the state policies established under applicable Federal regulations. 

Public agencies must now adopt a revised local compliance plan consistent with requirements in the 2017 Missouri State Plan for Special Education.  The Office of Special Education (OSE) has revised the model Local Compliance Plan and it is now posted for your reference at https://dese.mo.gov/special-education/compliance/local-compliance-plan.  Instructions are included in the link regarding how to proceed with adoption of the local plan and board approval, as well as how to submit the local compliance plan assurance statement to the OSE by October 1, 2017.  


Early Childhood Special Education (ECSE) Final Expenditure Report (FER) NOW OPEN

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, ECSE Directors

Date: August 1, 2017

The Early Childhood Special Education (ECSE) Final Expenditure Report (FER) for claiming reimbursement on 2016-17 expenditures is available for data entry.  The ECSE FER is due September 15, 2017, in order to start receiving reimbursement in the November payment cycle.  Districts will not be able to create the 2016-17 ECSE FER until their 2016-2017 Annual Secretary of the Board Report (ASBR) is submitted with amounts in 1280 and/or 2559.

Properly coded data from the 2016-17 October MOSIS files is available in the ECSE FER.  If updates to the personnel data are necessary, changes must be made certified through the MOSIS system.  It is not necessary to update caseload information to reflect end of year caseloads in the MOSIS Educator files. 

Additional information and step-by-step instructions for completing the ECSE FER are available in the ECSE FER Guide located at http://dese.mo.gov/financial-admin-services/special-education-finance/early-childhood-special-education-finance.

Please contact the Special Education Finance Section if you have any questions at 573-751-0622 or by email at spedfunding@dese.mo.gov


NEW Parent Resources Regarding Special Education and Parent Rights

Source: Karen Allan, Director, Special Education Compliance

Intended Audience: Parents, Advocates, Special Education Directors, Process Coordinators, Special Education Teachers, Related Services staff, School Administrators, School Counselors, General Education Teachers, and other interested parties

Date: July 28, 2017

FOR YOUR INFORMATION

In an effort to inform and educate the public regarding parents' rights in the special education process, the Office of Special Education has developed a 30 minute webinar titled "Parents' Rights Under IDEA."  This webinar can be found on the DESE website at https://dese.mo.gov/special-education/compliance/parent-information.   

In addition, "The Parent's Guide to Special Education in Missouri" has been updated to clarify the special education process.  Topics included in the Parent's Guide are              

               Effective and Informed Parents

               How Special Education Works in Missouri

               The Evaluation Process

               Individualize Education Program (IEP)

               Parent and Child Rights

               Resolving Disputes

               Resources

This updated guidance can also be found on the DESE website at https://dese.mo.gov/special-education/compliance/parent-information.

These two resources were developed to assist parents and professionals to become more informed and effective in the special education process to benefit students with disabilities in Missouri.  If you have questions or concerns about the webinar and/or the guidance document, please call the Compliance Section at 573-751-0699.


FY 17 Special Education Part B Entitlement Final Expenditure Report (FER) Now Open

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: July 20, 2017

The 2016-17 (FY 17) Special Education Part B Entitlement Final Expenditure Report (FER) is now available for data entry and is due on September 30, 2017.  If the FY 17 Part B FER is not submitted on or before September 30, 2017, current year (2017-18) Part B payment requests will be held until the FER is submitted in an approvable format.  The FER grid should include federal Part B special education expenditures for all payments through September 30, 2017, from the FY 17 grant that were obligated by June 30, 2017.

Maintenance of Effort (MOE) for 2016-17 can only include non-federal special education expenditures from July 1, 2016, through June 30, 2017.  All special education expenditures paid with state funds must be reported on the MOE State Only grid (MOE Step 2) and all special education expenditures paid with local funds must be reported on the MOE Local Only grid (MOE Step 3).

The FY 17 Part B FER must be accurate and account for all special education expenditures before it is submitted as there will be no FER revisions allowed unless there is an audit/monitoring finding.

Remaining unexpended Part B funds from the FY 17 grant may be carried over and expended in 2017-18.  However, in order for carryover funds to appear in 2017-18, the LEA must amend the FY 18 Part B Budget Application once the FY 17 Part B FER is approved.

For step-by-step instructions on completing and submitting the FY 17 Part B FER, review the ePeGs FER Training Guide FY 17 located at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.   

Questions may be directed by email to spedfunding@dese.mo.gov or by calling 573-751-0622.   


Administrative Memo (FAS-17-005) Substitute System for Time and Effort Reporting

Source: Special Education Finance

Intended Audience: Special Education Directors, District Administrators

Date: July 17, 2017

LEAs that would like to use the Substitute System for Time and Effort Reporting during 2017-18 must submit an annual Management Certification form for prior approval from the Department.  For more information, please see the Administrative Memo FAS-17-005 at: http://dese.mo.gov/administrative-memos.  

Additional information regarding time and effort reporting for district employees paid with federal funds may be found at: http://dese.mo.gov/financial-admin-services/general-federal-guidance.       

Please contact the Special Education Finance Section with questions at 573-751-0622 or spedfunding@dese.mo.gov.  


REVISIONS to Special Education Compliance Program Review Standards and Indicators Manual

Source: Nancy Thomas, Assistant Director, Special Education Compliance

Intended Audience: Special Education Directors, Process Coordinators, Special Education Teachers, Related Services staff, School Administrators, School Counselors, Parents, Advocates, and other interested parties

Date: July 14, 2017

FOR YOUR INFORMATION:

Revisions have been made to the Standards and Indicators Manual found on the Special Education Compliance web page at https://dese.mo.gov/special-education/compliance/standards-indicators. The revisions include deletions, additions, as well as clarifications. A list of all revisions and the reasons for them may be found at that site. Please review these revisions and update your agency's practices and procedures to reflect these changes.

If you have questions or concerns about this document, please do not hesitate to call the Compliance Section at 573-751-0699. 


Part B Monitoring Manual

Source: Ginger Henry, Coordinator, Office of Special Education

Intended Audience: Special Education Directors and Building Administrators

Date: July 11, 2017

The Office of Special Education's (OSE) Part B Monitoring Manual has been updated and can be found at https://dese.mo.gov/special-education/compliance/program-monitoring.  The Part B Monitoring Manual provides an overview of general supervision and monitoring responsibilities of OSE.  The manual describes the nine components of Part B general supervision provided by OSE along with specific special education monitoring activities including annual and cyclical monitoring.


Special Education New Directors Academy, Summer 2017

Source: Kimberly Luebbering, Supervisor, Effective Practices

Intended Audience: Superintendents, Special Education Directors, Process Coordinators, Special Education Teachers, and LEAs anticipating hiring a new director of special education for the 2017-18 school year

Date: July 5, 2017

The Office of Special Education is again hosting the 2017-18 New Directors of Special Education Academy, on July 25-26, 2017, at Capitol Plaza in Jefferson City for any individual who will be assuming the position/duties of a Director of Special Education for the first time during the 2017-18 school year and those who were new to the position during the 2016-17 school year.  This academy will focus on core activities new directors must complete during their initial months of employment that will assist them in the management of special education procedures and practices that promote positive outcomes for students with disabilities while ensuring the rights of students are protected.  Topics to be covered are:  Special Education Compliance, Data Collection and Reporting, Special Education Finance, and General Supervision/Monitoring of Special Education Programs.  A separate strand of the academy, with similar topics, will be available for Special Education Directors who are entering their second year in the position.  Academy information for new and returning directors can be found on the New Directors Academy webpage at https://dese.mo.gov/special-education/effective-practices/new-directors-academy

A separate Finance Academy will be offered for new directors and bookkeepers on July 24 that specifically relates to special education finance topics such as ePeGs, coding and tracking expenditures, cash management, time and effort documentation, etc.  Returning directors are welcome to attend the session again as well.  It is strongly recommended that the bookkeepers attend the academy with the new or returning director.  This academy will be held at the Capitol Plaza Hotel in Jefferson City the day before the New Directors of Special Education Academy.  Finance Academy information for directors and bookkeepers may be found on the New Directors of Special Education Academy webpage at https://dese.mo.gov/special-education/effective-practices/new-directors-academy.  Please be sure to register each individual from the district that plans to attend the Finance Academy portion.

In order to provide a more comprehensive training program, the 2017-18 New Directors of Special Education Academy will continue throughout the school year with three additional sessions.  Please save the following dates in addition to July 24-26:  September 26, 2017, from 12:00-3:00 p.m.; winter webinar January 18, 2018, from 1:00-2:30 p.m.; and March 2, 2018, 12:00-3:00 p.m.  Registration on My Learning Plan is open for the summer, fall, and spring academy dates.  Look for future SELS messages that will give more details on upcoming New Directors of Special Education Academy sessions. 

If you need further information, please contact Kimberly Luebbering, supervisor, Effective Practices Section at Kimberly.Luebbering@dese.mo.gov or call 573-751-0601.


Missouri Special Education Advisory Panel Annual Report Letter

Source: Stephen Barr, Assistant Commissioner

Intended Audience: School districts, other responsible public educational agencies, and parents

Date: June 28, 2017

The Missouri Special Education Advisory Panel's Annual Report letter for 2016-17 has been posted on the Office of Special Education's website at http://dese.mo.gov/special-education/advisory-panels/seap/annual-reports.  The letter contains an overview of the responsibilities and activities of the Special Education Advisory Panel during the 2016-17 school year.      


Missouri ESSA Plan Public Comment Period Now Open

Source: Department of Elementary and Secondary Education

Date: June 21, 2017

The Every Student Succeeds Act (ESSA) is designed to ensure that all students have a significant opportunity to have a fair and equitable high-quality education and to close education achievement gaps. The public is invited to comment on the Missouri draft Consolidated ESSA Plan through July 15. To read the plan or to comment, please visit DESE's ESSA Plan website at https://dese.mo.gov/quality-schools/federal-programs/essa-plan

Thank you for your feedback! 


Requesting Payment of Federal IDEA Part B Funds in FY 18

Source: Special Education Finance, Division of Financial and Administrative Services

Intended Audience: Special Education Directors, District Administrators

Date: June 20, 2017

According to 2 CFR Part 200.305, payment of federal funds may only be requested on a reimbursement basis for the purpose and condition of the grant.  In addition, payment of requested federal funds must be made within 30 calendar days after receipt of the request.  In order to comply with these federal requirements, the Division of Financial and Administrative Services, Department of Elementary and Secondary Education, is allowing LEAs to submit up to two payment requests each month beginning July 2017.  The FY 18 Part B Payment Request schedule has been posted under Due Dates at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations

When submitting IDEA Part B Payment Requests for 2017-18, please note the following requirements: 

* The date LEAs may begin obligating federal funds is the substantially approved date of the initial budget application of the grant.  More information about the obligation of federal funds can be found at https://dese.mo.gov/sites/default/files/fas-GeneralFederalGuidance.pdf

* LEAs must have an approved 2017-18 Part B Budget Application prior to requesting payments.

* Payment requests should only include actual cumulative year-to-date expenditures up to the payment request submission date.

* IDEA Part B funds may be requested up to the maximum percentage of the approved budget indicated on the Part B Payment Request schedule.

* LEAs do not have to submit a prior year (2016-17) Part B Final Expenditure Report (FER) to start requesting payments in July for 2017-18.  However, if LEAs fail to submit the prior year Part B FER by September 30, 2017; any future 2017-18 payment requests will be held until the prior year Part B FER is submitted in an approvable format.

* Expenditures on payment requests by object code subtotals may not exceed 10% of the grand total amount budgeted in the last approved budget application.  If expenditures by object code subtotals exceed 10% of the grand total amount budgeted, the LEA must submit a budget revision before the payment of funds can be requested.

* LEAs with a current year proportionate share obligation must ensure there are sufficient funds left to cover any unexpended proportionate share obligation amounts.  Therefore, LEAs should not request 100% of their funds in their final payment request and/or Part B FER if the LEA has unexpended current year proportionate share funds.

See the administrative memo FAS-17-004 for more information at: https://dese.mo.gov/administrative-memos.   For information on completing and submitting payment requests for IDEA Part B funds, please review the ePeGs Payment Request Training Guide FY 18 at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  Questions may be directed to spedfunding@dese.mo.gov or 573-751-0622.