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Special Education Directors

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NOTE: This site will be updated on a regular basis. Please check back periodically. If you should have questions regarding any of the tasks currently listed, please click the "Contact" link provided.

JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN

Month Day Task Resources Contact
July 1
 
Part B Budget Application due ePeGS Part B Budget Application Guide Finance
 
Part B Payment Request due ePeGs Part B Payment Request Guide
LEA Accounting System Accounting Manual
Federal Award Identification Information due Federal Award Identification Spreadsheet
LEA Written Procedures due General Federal Guidance Manual
Semi-Annual Certifications Time and Effort Guidance
20 Part B Payment Request ePegs Part B Payment Request Guide
23-24 New Special Education Directors Finance Academy  
25-26 New Special Education Directors Academy 
To enroll, click here.
Brochure
Additional Information

Compliance
Data
EP

August

1


15

Part B Payment Request due

ePegs Part B Payment Request Guide

Finance

Core Data Screen 3 Contacts MOSIS Core Data Manual Data
Annual Secretary of the Board Report due ASBR Resources Finance
20 Part B Payment Request due ePegs Part B Payment Request Guide

September

1 Part B Payment Request due ePegs Part B Payment Request Guide Finance
18 Watch CAP Year Webinar   Compliance
Receive Special Education Program Review Report  
20 Part B Payment Request due ePeGs Part B Payment Request Guide Finance
30
 
Part B Final Expenditure Report due ePeGs Part B FER Guide
High Need Fund Application due HNF Application
Preliminary Special Education District Profiles available Profile and Profile Review Guide Data

October

1 Part B Payment Request due ePeGs Part B Payment Request Guide Finance
15 MOSIS Educator Course and Assignment files due Technical Assistance Webinar Data
Early Childhood Special Education Final Expenditure Report Due ECSE FER Guide Finance
20 Part B Payment Request due ePeGs Part B Payment Request Guide
31 Public Placement Fund Application due PPF Application
18 Complete Step 1 in IMACS 30 days from date of Special Education Program Review Report.   Compliance

November

1


 

Start Conducting Self-Assessment

 

Compliance
Part B Payment Request due ePeGs Part B Payment Request Guide Finance
 
20 Part B Payment Request due ePegs Part B Payment Request Guide
30 Readers for the Blind Application RBP Application
December 1 Part B Payment Request ePeGs Part B Payment Request Guide Finance
3 Continue Self-Assessment   Compliance
15 MOSIS Child Count and Environments of Students with Disabilities Technical Assistance Data
20 Part B Payment Request ePeGs Part B Payment Request Guide Finance
January 1
 
Semi-Annual Certification due Time and Effort Guidance Finance
 
Part B Payment Request due ePeGs Part B Payment Request Guide
15 Child Count Verification due Instructions Data
20 Part B Payment Request due ePeGs Part B Payment Request Guide Finance
 
31 Special Education Finance Self-Assessment due Tiered Monitoring and Fiscal Monitoring Guide
31 Blind Literacy Survey due   Data

February

1

Self-Assessment in IMACS due

 

Compliance

Part B Payment Request due ePeGs Part B Payment Request Guide Finance
15 MOSIS Graduate and Dropout Follow-up due Technical Assistance Data
20 Part B Payment Request due ePeGs Part B Payment Request Guide Finance
March 1 Proportionate Share Carryover Release Report due ePeGs Proportionate Share Carryover Release Request Guide Finance
Part B Payment Request due ePegs Part B Payment Request Guide
20 Part B Payment Request due ePeGs Part B Payment Request Guide  
  Submit Follow Up Timelines in IMACS   Compliance

April

1


 

Submit documentation to clear CAPs

 

Compliance



 
Complete Step 2 in IMACS  
Submit verification documentation for the desk review  
Part B Payment Request ePeGs Part B Payment Request Guide Finance
 
20 Part B Payment Request ePeGs Part B Payment Request Guide
30 Part B Budget Application Revision due ePeGs Part B Budget Application Guide  
May 1 Part B Payment Request EPegs Part B Payment Request Guide Finance
15 Part C to B Transition   Compliance
  Initial Evaluation Timelines due  
20 Part B Payment Request due ePeGs Part B Payment Request Guide Finance
June 1 Part B Payment Request due ePeGs Part B Payment Request Guide Finance
20 Part B Payment Request due ePeGs Part B Payment Request Guide
30 Parentally Placed Private School Survey due   Data
  MOSIS Student Core, Enrollment, and Attendance files due Technical Assistance
  MOSIS Discipline file due  

 

2019 New Special Education Directors Academy - ENROLLMENT WILL OPEN APRIL 1!
July 23-26, 2019, Capitol Plaza Hotel and Convention Center, Jefferson City, MO
LAST YEARS (2018) Materials  Session Handouts
  Finance

PowerPoint Presentation 

Activities
Acronym List
Know Your District Funding
Sample General Ledger
How Are These SPED Expenditures Coded? - Answer Sheet
Journal Entry Correction - Answer Sheet
Obligation of Funds Quiz - Answer Sheet
Period of Availability Scenarios - Answer Sheet
Purchase Order - Answer Sheet
Procurement Bidding - Answer Sheet
How to Determine Federally Paid Staff - Answer Sheet
General Ledger Staff Report
Which Time and Effort Documentation Applies? - Answer Sheet
Verification of Data Used in Part B Allocations
Allowable Costs - Answer Sheet
Proportionate Share Services Log - Answer Sheet
Meeting MOE - Answer Sheet
Querying Your Ledger
Tiered Monitoring Activity
*If you would like a copy of the blank activity form, please contact Special Education Finance at spedfunding@dese.mo.gov

Resources
Special Education Finance Due Dates
General Ledger Checklist
Identification of Awards Spreadsheet
Special Education Expenditure Code Structure
Accounting Manual
Allocation Method Quick Reference
Obligation Date Chart
Special Education Course and Program Codes
Staff Assignment Report
Time and Effort Reporting Quick Reference Guidelines
Time and Effort Flowchart
Semi-Annual Certification Sample
Semi-Annual Certification Alternative Sample
Personnel Activity Report Sample
Stipend/Extra Duty Agreement Sample
IDEA Allowable Costs and Requirements Chart
Federal Regulations Quick Reference
K-12 Special Education Cooperative Expenditures Flowchart
K-8 Special Education Tuition Guidance
Travel Justification Form Sample
Proportionate Share At-A-Glance
Calculating Proportionate Share
Proportionate Share Calculation Worksheet
Proportionate Share Services Log Worksheet
Proportionate Share Flowchart
CEIS Allowable Costs
MOE Regulations FAQ
MOE Expenditure Flowchart
MOE Adjustment Guidance
MOE Allowable Exceptions
EPeGs Guides
Part B Flowchart
ECSE 611 and 619 Flowchart
Payment Request Deadlines
General Ledger Journal Entry Correction Form

 

 

Administration, Compliance, Data
Evaluation Form (Fillable pdf.)

  • Please note that in order to receive a certificate of completion you must submit the completed evaluation form electronically by clicking the "Submit" button at the bottom of the completed form.
  • Certificates will be emailed no later Friday, August 17, 2018. 
  • If you have difficulty opening form, please upgrade to the latest version of Adobe Reader using this URL: https://get.adobe.com/reader/
  • Mac Users: Safari often cannot render a fillable pdf form correctly; please use Adobe Reader to open the file.

 

ECSE PowerPoint Presentation
Compliance handouts

Overview
Discipline of Students with Disabilities
Scavenger Hunt
Session 1
Compliance 101
Compliance 102
SPED Process
SPED Profile Worksheet
 Session Two
Transfer Scenario 1
Transfer Scenario 2
Transfer Scenario 3
Transfer Scenario 4
Transfer Scenario 5
Standards and Indicators

Data handouts
Data handout 1
PowerPoint handout
Data handout 2
2019 Reporting Table
Data handout 3
2019 Code Sets
Data handout 4
ECSE Educational Environment
Data handout 5
ECSE Settings Decision Tree
Data handout 6
ECSE Worksheet
Data handout 7
2019 Personnel Reporting Table
Data handout 8
Teacher Example
Data handout 9
Early Childhood Outcomes