Afterschool Finance

Afterschool programs provide a safe, caring, and nurturing place for extended learning, social, recreational, academic, and personal life skills development for students during non-school hours (before- and/or afterschool). Afterschool programs foster partnerships among the schools, parents/families, and communities. Federal grant competitions are periodically available through 21st Century Community Learning Centers (21st CCLC) Grant and School Age Community (SAC) Grant. This site is to assist those currently awarded a grant the means to meet the grant requirements financially.

Before- and afterschool programs provide students with academic enrichment opportunities and activities designed to complement their regular school day's academic program during non-school hours by providing a range of high-quality services to support student learning and development, including tutoring and mentoring, homework help, academic enrichment (such as hands-on math, reading/language arts, and science programs), community service opportunities, as well as music, arts, sports, and cultural activities.

21st CCLC Community-Based Organizations (CBO) and Faith-Based Organizations (FBO) Payments

21st CCLC programs that are a non-district/non-LEA organization will be able to submit payment requests, budget revisions, and a final expenditure report through the process listed below:

  • Payment Request is due quarterly, but may be submitted monthly between the 22nd and 25th of each month; final submission is no later than July 25.
  • Budget Revision is due as needed; last submission is no later than June 30. Prior approval is required as some items/services may not be approved. Last submission for budget revisions for equipment and supplies is no later than March 25.
  • Final Expenditure Report is due no later than July 25. This will show a total of all grant funds spent in each budget category for the school/grant year. The total represents all expenditures within each specific reporting year. This does not generate a final payment.
21st CCLC Local Education Agency (LEA) Payments

21st CCLC programs who are a school district will be able to submit payment requests, budget revisions, and final expenditure reports through the ePeGS system below:

  • Payment Request is due quarterly, but may be submitted monthly between the 22nd and 25th of each month; the last submission is no later than July.
  • Budget Revision is due as needed; the last submission is no later than June 30. Prior approval is required as some items/services may not be approved. Last submission for budget revisions for equipment and supplies is no later than March 25.
  • Final Expenditure Report is due no later than July 25. This will show a total of all grant funds spent in each budget category for the school/grant year. The total represents all expenditures within each specific reporting year. This will create a final payment.
  • ePeGs Manual provides step-by-step instructions to use the ePeGs system to submit payment requests, budget revisions, and the final expenditure report.
  • ePeGs system
School Age Community (SAC) Payments

SAC programs that are a school district will be able to submit payment requests, budget revisions, and final expenditure reports through the ePeGS process below:

  • Payment Request is due quarterly, but may be submitted monthly between the 22nd and 25th of each month; the last submission is no later than July 25.
  • Budget Revision is due as needed; the last submission is no later than June 30. Prior approval is required as some items/services may not be approved. Last submission for budget revisions for equipment and supplies is no later than March 25.
  • Final Expenditure Report is due no later than July 25. This will show a total of all grant funds spent in each budget category for the school/grant year. The total represents all expenditures within each specific reporting year. This will create a final payment.
  • ePeGs Manual provides step-by-step instructions to use the ePeGs system to submit payment requests, budget revisions, and the final expenditure report.
  • ePeGs system