Child Care Subsidy Provider Payment Information

Child care providers must be contracted or registered with the Department of Elementary and Secondary Education (DESE) in order to receive payment for child care provided to child care subsidy eligible families.

How much will the state pay?

The state rate for child care services is called the "maximum base rate." This rate applies to all non-foster children (children in the legal custody of the Children’s Division) participating in the child care subsidy program. As a child care provider, the amount you charge for your child care services is your decision. This amount is called your "rate." If your rate is higher than the maximum base rate, the child's family is responsible for paying the difference directly to you. This difference is called the co-pay.

The maximum base rate you are paid is based on all of the following factors:

  • County you reside in or facility location (rates vary depending on if you live in an urban or rural part of the state)
  • Type of child care facility (family home, group home, center, etc.)
  • Age of the child
    • Infant (newborn to 2 years)
    • Preschool (2 years to 5 years)
    • School age (5 years and over)
  • Number of hours you care for the child
    • Full day (5 to 12 hours per day)
    • Half day (3 to 4 hours and 59 minutes per day)
    • Part day (30 minutes to 2 hours and 59 minutes per day)
  • What time during the week you provide care
    • Daytime (Monday through Friday from 6 a.m. to 7 p.m.)
    • Evening (Monday through Friday from 7:01 p.m. to 5:59 a.m.)
    • Weekend (6 a.m. Saturday to 7 p.m. Sunday)
What is an Authorization Letter?

You will receive an Authorization Letter from Department of Elementary and Secondary Education (DESE) for each child who is eligible for child care subsidy that identifies the following:

  • Name of the child
  • Beginning and ending dates the child is authorized for child care subsidy
  • Portion of day (full, half, or part) the child is eligible
  • Number of days in the month the child can receive child care subsidy
  • Sliding fee the parent must pay to you

The state will not pay for more hours or days of care than stated in the Authorization Letter. If there are any questions about a child's authorization, have the parent contact Childhood Finance.

When will I be paid?

You will receive payment approximately 10 to 15 days from the time invoices are entered into the payment system by DESE. Payments made by direct deposit will be received sooner.

If you would like to register to receive payments through direct deposit, please download and complete the Vendor Direct Deposit application and submit it with a voided check or an official letter from your financial institution.

For assistance, please contact the Childhood Finance.

Accreditation

Accreditation is a way child care providers are recognized for meeting high standards of quality. There are seven accrediting organizations that are recognized by DESE.

If you are accredited by one of these organizations, are in good standing with DESE, and are serving a child eligible for Child Care Subsidy you are eligible to receive the accreditation rate differential.

To receive the accreditation rate differential, you must submit your accreditation certificate to the Child Care Subsidy Agreement Unit via:

Email: CCSubsidyAgreements@dese.mo.gov
Fax: 573-526-9586

Office of Childhood, Quality Programs
PO Box 480
Jefferson City, MO 65102

How should I address payment issues?

If you have an issue with a payment or lack of payment, you will need to submit a Child Care Provider Payment Resolution Request form. You must submit the request within 60 calendar days of the service month with attendance records and the reason a review is being requested. If applicable, submit the attendance form with your Payment Resolution Request.

Subsidy Rate Enhancement

Disproportionate Share program is a 30% rate differential awarded to providers who are Accredited and it’s been verified that 50% or more the children enrolled for care  are state-subsidized. The provider is eligible  if they are a licensed or licensed exempt child care provider who is:

  • Contracted or registered with the Office of Childhood Child Care Subsidy Agreement Unit.
  • Providing care to a disproportionate share (50 percent) of children receiving child care subsidy.
  • Accredited or working towards accreditation with one of the DESE recognized accrediting organizations. 

If all requirements are met the provider will receive the DS2 rate differential for one year unless provider becomes ineligible. 

Child Care Provider Disproportionate Share 2 Rate Differential Agreement

Accreditation Rate Differential Agreement