Trainer Information

The Department of Elementary and Secondary Education (DESE) uses an online training application, publishing, and attendance management system for the approval and tracking of child care clock hour training. The online training approval process is accessed through the Missouri Workshop Calendar.

Clock hour training application content and process questions should be directed to CCTraining@dese.mo.gov.

What type of training is eligible for clock hour credit

Training must be approved by the Section for Professional Development & Outreach with DESE and meet at least one of the eight Content Areas of the Core Competencies for Early Childhood and Youth Development Professionals (Kansas and Missouri). Clock hour training must relate directly to children or be related to the child care setting.

  • Workshop – Training conducted in-person by a trainer in a face-to-face format. The trainer will be responsible for the delivery of the training and assessment of knowledge. Assessment can be anything that shows the participant has gained knowledge in the training. This can be by question and answer throughout the training, a quiz at the completion, an activity that puts the content into action, etc.
  • Online – Training conducted over an online platform and is live with a trainer. For online training, the trainer must be able to gauge interactivity throughout the session and the trainer must be able to assess learning. This can be done in a variety of methods using required polling options within the training platform, through face-to-face interactivity where the trainer is able to see the participants through cameras and ask questions and receive answers from the participants, or through real-time survey questions asked by the trainer with required answers from the participants.
  • On-demand – On-demand training is available to participants at the participant’s convenience. Because there is not a trainer present during the training, the trainer will need to have an alternative way to monitor interactivity and assess learning. The platform used must be able to monitor the time the user is present in the training and that they actively participate in the training. The training must have an assessment portion before clock hour credit can be issued. This can be done with knowledge checks embedded in the training, a quiz at the end, a quiz submitted to the trainer following the completion of the training, or a combination of these methods. A training that does not meet these specifications will not be approved as an online/on-demand training.
What type of training is not eligible for clock hour credit
  • Staff meeting topics – (e.g., human resources, benefits, scheduling, daily cleaning procedures/schedules, how to use appliances/ office equipment, operation of computer programs, performance reviews, employee handbook review, etc.) are not clock hour eligible.
  • Self-Study style training – Individual/independent review of materials followed by the submission of an assignment or quiz will not be approved.
  • Pre-recorded webinars
  • Video Recordings of live training
  • Webinars that do not monitor individual participation and interactivity.
First Aid & CPR

The following national models are accepted for First Aid/CPR:

  • American Academy of Pediatrics PedFACTs
  • American Red Cross
  • American Heart Association
  • American Safety and Health Institute
  • American Trauma Event Management (ATEM)
  • Emergency Care and Safety Institute
  • EMS Safety
  • National Safety Council
  • ProTrainings
  • Health and Safety Institute (HSI)

First Aid/CPR training must be conducted fully in-person or as a blended training that includes online learning with an in-person skills assessment. Any trainer who has the proper credentialing to provide First Aid/CPR training from one of the listed models may conduct training that satisfies the CPR/First Aid certification requirement. The provider must receive certification from the approved model. Online only First Aid/CPR is not allowed.

For First Aid/CPR training to count toward annual clock hour requirements the trainer must submit an application for clock hour credit through the Missouri Workshop Calendar (MWC) and be approved by the Section for Professional Development & Outreach. For blended training, only the in-person component will be eligible for clock hour credit. Direct any questions about first aid and/or CPR training to CCTraining@dese.mo.gov.

Training/Conference Application 

Training applications are submitted electronically through the Missouri Workshop Calendar. Clock hour training and conference applications are reviewed in the order that they are received and the review can take up to 30 days. Submit your application with ample time to reach your goals for delivery. Clock hour training application content and process inquiries should be directed to CCTraining@dese.mo.gov.

In each training or conference session, the trainer will need to identify the core competency or competencies that will be thoroughly explored in the training. The individual is expected to be ‘competent’ in that area following the completion of the training. The application must support how any selected competency will be met or the application will be declined. Do not select a competency that will only be mentioned in a sentence or two but rather one that summarized the training in its entirety.

For example: For a training on Playground Safety one might choose Content Area V.2.3.a “creates safe environments and procedures for children, youth, and adults.” During the training many topics such as completing incident reports, conducting first aid, stating behavior expectations, etc. will be discussed. Each of those topics are simply touched on so it would not be appropriate to select a competency for each point addressed because the points are only briefly discussed.

Training sessions with more than two competencies per hour will be declined back to the applicant to identify the competency or competencies that will be mastered in the training.

Face to Face or Scheduled Online Applications

STEP 1: Obtain a MOPD ID.
STEP 2: Create an account on the Missouri Workshop Calendar.
STEP 3: Submit a training application to be reviewed by the Section for Professional Development & Outreach.
STEP 4: Receive notice of training determination.
STEP 5: For approved training, schedule the training on the Missouri Workshop Calendar for each date and time that it will be delivered. In the Session Details you will indicate if the training is to be public or private.
STEP 6: Conduct the training.
STEP 7: Enter Attendance on the Missouri Workshop Calendar.
STEP 8: Close and Archive Attendance within 30 days.

Conference Approval

STEP 1: Obtain a MOPD ID for at least two (2) members of the conference planning committee.
STEP 2: Set up a Missouri Workshop Calendar account.
STEP 3: Submit a conference application for initial approval which will contain general conference information.
STEP 4: Following receipt of initial approval, submit conference sessions for final approval.
STEP 5: Final approval will assign the 13 digit approval code for each session.
STEP 6: Conduct the conference.
STEP 7: Enter attendance on the Missouri Workshop Calendar within 30 days.

Online On-Demand* Applications

STEP 1: Obtain a MOPD ID.
STEP 2: Create an account on the Missouri Workshop Calendar.
STEP 3: Submit a training application to be reviewed by the Section for Professional Development & Outreach.
STEP 4: Receive notice of training determination.
STEP 5: Collect completion information including from training participants – First Name, Last Name, MOPD ID.
STEP 6: Submit completion information to OPEN according to the agreed upon schedule.

*The online on demand trainer or training organization must establish a method of transferring completion data to Missouri’s child care professional registry, OPEN Initiative. To establish a training completion data transfer with OPEN Initiative, send your request to openinitiative@missouri.edu.

Declined Applications

If your application is declined, it may be updated and resubmitted.

STEP 1: On the Missouri Workshop Calendar go to My Library, Training Applications, Declined to locate the application.
STEP 2: Copy the application into a new application.
STEP 3: Make any necessary changes/additions.

All applications are submitted through the Missouri Workshop Calendar. Technical issues or questions about using the Missouri Workshop Calendar should be directed to Child Care Aware of Missouri.

Training Approval Requirements

Review the following training requirements prior to the submission of a training or conference application:

  • A separate application must be submitted for each training session that varies in title or number of clock hours.
  • A separate application must be submitted for each session in a training series offered over non-consecutive days. Attendance must be submitted separately for each session. The trainer may use the same title for each application and add the session “Supervision Training – Day 1”, “Supervision Training – Day 2”, etc.
    • Example: 10 hours of training delivered in five 2-hour sessions for which participants may earn clock hours for individual sessions must be submitted as five separate applications for the individual modules.
  • Training sessions must be a minimum of one hour.
  • Breaks do not count toward clock hours. (E.g. a training scheduled from 10:00 a.m. - 4:00 p.m. with a lunch break from 12:30 p.m. - 1:00 p.m. should be submitted for 5 1/2 clock hours.
  • Partial credit cannot be awarded for training sessions. If an individual arrives late or leaves early, they may not receive credit for the session.
  • If the session is shorter or longer than the hours it was approved for, a new application may be submitted for the correct number of clock hours.
    • The trainer would need to cancel the already scheduled training that was incorrect.
    • Submit a new application for approval for the correct time frame.
    • After receiving approval for the application, schedule the session for the date it occurred.
    • Submit attendance.
  • Staff may not receive clock hours for training while they are counted in ratio or caring for children.
  • All training must have individual registration and attendance reporting by the trainer/training organization.
  • If trainers fail to accurately report training information, the training approval may be rescinded by the Section for Professional Development & Outreach.
  • Online training must have an individual assessment to gauge participation and learning. Many webinars do not fit these requirements.
  • Videos or other pre-recorded content may be used as a portion of a facilitated training with approval from the owner of the video.
  • The facilitator is the trainer and cannot receive clock hours.
  • Trainers must only use material for which they have permission. If DESE is made aware that a trainer is using material to which they do not have legal rights the training approval may be rescinded.
  • Trainers who falsify training records or do not provide training as it was approved will be contacted to determine the action that will be taken.
  • Trainers may not submit an application for a training that is delivered by another organization.
    • Example: An online webinar or online training that has not already been approved for clock hour credit in Missouri.
  • Technical issues or questions about using the Missouri Workshop Calendar should be directed to: Child Care Aware of Missouri at contactus@moworkshopcalendar.org.