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Early Childhood Special Education (ECSE) IDEA Part B Federal Allocations 

Source: Special Education Finance 

Intended Audience: Special Education Directors, Financial Administrators, Superintendents, ECSE Coordinators 

Date: November 24, 2014 

Special Education Finance has calculated estimated federal allocations by district/LEA for the Early Childhood Special Education (ECSE) program for the 2014-15 school year.  These federal allocations are comprised of IDEA Part B Section 619 and 611 funds.  Allocations are posted on the Special Education Finance website at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  Districts/LEAs that did not report ECSE expenditures for the 2013-14 year in the ASBR in function codes 1280 and/or 2559 will not receive a federal ECSE allocation for the 2014-15 year.

Districts/LEAs are encouraged to review monthly payment transmittals to see how much of each ECSE payment was state revenue and how much was federal revenue.  The payments will be coded on monthly payment transmittals as Revenue Code 5314 for state funds or Revenue Code 5442 for federal funds.  Districts/LEAs that receive federal funds through the ECSE payments must ensure funds are re-coded to ECSE expenditures originally paid with state funds in the current year or expend funds on any current year ECSE expenditure within three days of receipt of the federal funds to be in compliance with the Cash Management and Improvement Act (CMIA).  It is up to the district/LEA to determine on which ECSE expenditures federal funds are expended and to ensure that federal expenditure requirements are followed for those expenditures.  Districts/LEAs may find more information regarding coding to meet CMIA in the Special Education Fiscal Monitoring Guide at: http://dese.mo.gov/sites/default/files/sef-MonitoringGuide2015.pdf under the Cash Management section.

These are estimated federal allocations and subject to change.  While the amount of federal funds received may fluctuate from the allocated amount, knowing an estimated federal allocation in advance should assist districts/LEAs to better plan for the receipt of these federal funds and in planning for Maintenance of Effort (MOE) requirements. 

Contact the Special Education Finance Section if you have any questions at (573) 751-0622 or by email at [email protected]

 


REMINDER: Readers for the Blind Applications Due November 30, 2014 

Source: Special Education Finance

 Intended Audience: Special Education Directors

 Date: November 24, 2014

The Readers for the Blind Applications are due November 30, 2014. 

Funding is available for school districts to help support readers for students who are legally blind.  The FY15 Readers for the Blind application and manual can be found at http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.     

Applications and supporting documentation for services provided to eligible students during the 2014-15 school year must be submitted electronically to [email protected] prior to serving the child but no later than November 30, 2014.  Electronic copies of current eye reports are required as supporting documentation for all new student applicants, as well as for students with eye reports older than three years on file with Rehabilitation Services for the Blind. 

The Special Education Finance Section will forward applications to Rehabilitation Services for the Blind for certification and, if approved, notify the school district of the student's eligibility and the requirements for reporting reader services.  If you have questions, please contact Special Education Finance at (573) 751-0622 or by email at [email protected]


Final Reminder: FY15 High Need Fund (HNF) Application due November 30, 2014 

Source: Special Education Finance 

Intended Audience: Special Education Directors, District Administrators

Date: November 24, 2013 

Final Reminder: FY15 High Need Fund applications are due November 30, 2014. 

The HNF provides reimbursement for districts serving any student with a disability whose educational costs exceed three times the district's Current Expenditure per ADA amount as calculated on the FY14 Annual Secretary of the Board Report (ASBR).  The FY15 High Need Fund application and manual are available on the Special Education Finance webpage at http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.  This is an OPTIONAL application.

Applications for services provided during the 2013-14 school year must be submitted electronically via email as an attachment to [email protected] by November 30, 2014, to be eligible for reimbursement.  Applications will auto fill data based on the county district code selected; however, districts must still enter student information and applicable costs.  Districts will be sent a receipt confirmation by email.  Please keep this email for your records. 

Please note students should NOT be claimed on both the High Need Fund and Public Placement Fund applications in the same year. 

If you have any questions, please contact Special Education Finance at (573) 751-0622 or by email at [email protected].  


ECSE Parent Education - MoSPIN

Source: Missouri School for the Blind, Outreach Services 

Intended Audience: Districts serving children who are blind, visually impaired and may have additional disabilities and enrolled in ECSE 

Date: November 18, 2014 

Districts serving children who are blind, visually impaired and may have additional disabilities in Early Childhood Special Education (ECSE) may be interested in learning more about MoSPIN (Missouri Statewide Parent Involvement Network).  In this parent training program, MoSPIN Parent Advisors visit the student's home on a regular basis to instruct parents on a variety of issues that are unique to children with visual impairments.  This instruction is based on the nationally recognized INSITE curriculum and may include topics such as the child's specific visual impairment and the resulting impact on communication, motor, or other areas of development.  MoSPIN does not provide direct service to children, but is meant as a complement to those services.  MoSPIN parent training is provided at no cost to families or districts.  This service is available to families of children birth through 5.

For additional information about MoSPIN or to learn more about becoming a Parent Advisor, please contact Ginny Williams at [email protected] or visit our website at http://www.msb.dese.mo.gov/Outreach/services.htm.   


Regional Braille Challenge

Source: Stephen Barr, Assistant Commissioner

Intended Audience: Teachers of the Visually Impaired (TVIs), Special Education Directors, and/or Parents of Visually Impaired Students  

Date: November 17, 2014

Missouri School for the Blind (MSB) would like to invite braille readers in grades 1-12 to participate in a Regional Braille Challenge on February 19, 2015, from 9:00 a.m. to 3:30 p.m.  The Braille Challenge, sponsored by the Braille Institute, is an academic contest for braille readers.  The students will demonstrate their grade-level braille skills in the areas of spelling, reading comprehension, proofreading, speed, and accuracy, as well as charts and graphs.  This is a contest, not a test.  It is meant to be enjoyed and serve as a reward for students who have worked hard to improve their braille skills.  Students may visit The Braille Challenge website at http://www.braillechallenge.org/ to review contest descriptions and download practice contests.   

Each participant must provide their own Perkins Brailler (ANY manual brailler is allowed-Next Generation, Light Touch, or Classic Perkins).  Students participating in the Speed and Accuracy challenge (Varsity, Junior Varsity, or Sophomore levels) must have a Victor Stream or Book Port Plus with ear buds or headphones.  There is no charge to participate.

Information about MSB's Regional Braille Challenge is posted on the MSB website at http://msb.dese.mo.gov/ (under student activities) including a downloadable permission form required by the Braille Institute.  Students wishing to participate must have a parent or guardian complete the permission form and mail or fax it to MSB no later than December 18, 2014.  An Additional Registration Information form is also needed by MSB and can be found on the MSB website.  MSB's mailing address and fax number are on the Information/Invitation Letter.  If you have any questions about the St. Louis Regional contest, feel free to contact The Braille Challenge Coordinator, Linda Havlik at 314-776-4320 ext. 4152 or [email protected].  


FY15 High Need Fund Application Available

Source: Special Education Finance

Intended Audience: Special Education Directors, District Administrators

Date: November 14, 2014

The FY15 High Need Fund (HNF) application and manual have been posted on the Special Education Finance webpage at http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.  The application is due November 30, 2014, for services provided during the 2013-14 school year.  Applications must be saved and submitted electronically via email as an attachment to [email protected].  Districts will be sent a receipt confirmation.  Please keep this email for your records.  This is an OPTIONAL application.

The HNF provides reimbursement for districts serving any student with a disability whose educational costs exceed three times the district's Current Expenditure per ADA amount as calculated on the FY14 Annual Secretary of the Board Report (ASBR).  If you have any questions, please contact Special Education Finance at (573) 751-0622 or by email at [email protected].

Please note that students should NOT be claimed on the both the HNF and Public Placement Fund applications. 


An Introduction to the Unified English Braille Code Workshop

Source: Tiffani Muessig, Supervisor, Effective Practices

Intended Audience: Special Education Directors, Process Coordinators, Special Education Teachers, School Counselors, District Test Coordinators, School Administrators, Parents, and Advocates

Date:  November 12, 2014

Anthony Blades, Blindness Skills Specialist, will be offering An Introduction to the Unified English Braille Code workshop.  The Unified English Braille Code will be adopted effective January 4, 2016.  This workshop is for individuals interested in knowing more about the differences between the literary code and this new code.  Participants should be familiar with Braille and bring Braillers or slate and stylus.  The ways to transition to UEB for both professionals and students will be discussed.

Date:  Friday, January 16, 2015

Time: 10:00 a.m.-3:00 p.m. (12:00 p.m.-1:00 p.m. lunch on your own)

Cost:  Free

Location: Truman State University, 100 East Normal, Kirksville, MO 63501

To register for the above workshop, go to the Northeast RPDC web site at http://rpdc.truman.edu.  Click on 'Workshops"; click on "Northeast RPDC Workshop Registrations"; DO NOT change anything in the search catalog box; scroll down the screen to see the workshop offerings (listed by date); click on the workshop title you want; and follow the directions to enroll.

For more information, please contact J. Anthony Blades, Blindness Skills Specialist at (660) 785-7428 or [email protected]


Special Education Child Count Reporting

Source: Mary Corey, Director, Office of Data System Management

Intended Audience: Special Education Administrators, Core Data/MOSIS Personnel

Date: November 12, 2014

The December special education child count is due December 15, 2014, via the December MOSIS Student Core submission.  Every student with an IEP or services plan who is receiving services on December 1 should be reported by one, and only one, district.  All students receiving special education services under an IEP (including ECSE speech-only or itinerant students) and parentally-placed private school students receiving services under a services plan are to be reported. 

If you have situations where a student is attending a non-resident district, please work with the other district to ensure only one district is reporting the student.  There are two options for reporting students attending a non-resident district.  The first option is to follow a Resident 2 model where the attending district reports the student as a Non-Resident (NR), and the resident district does not report the student at all.  In general, Early Childhood Special Education (ECSE) students served by a non-resident district should be reported by the serving district as Non-Resident (NR).  The second option is to follow a cooperative/alternative school model. The resident district does the reporting and reports the student as a Resident 1 (R1) student. 

When the MOSIS file is certified, the special education child count data are populated to Screen 11 of Core Data.  Since there is no submit process in Core Data for the December cycle, the certified MOSIS file is considered the officially submitted data. 

Questions can be directed to the Office of Data System Management at 573-751-7848 or email [email protected].   


November Special Education Finance Updates Webinar

Source: Special Education Finance

Intended Audience: Directors of Special Education

Date: November 10, 2014

Please join the Special Education Finance Section for a webinar on November 19 from 10:30 a.m. to 11:30 a.m. which will cover upcoming due dates for November, information regarding Special Education Fiscal Desk Monitoring/Self-Assessments, and coding of Proportionate Share, tuition and Local Tax Effort (LTE) expenditures. While the webinar is aimed towards new directors, anyone is welcome to attend.

During the webinar there will be a PowerPoint presentation followed by a live Q&A about topics discussed in the presentation. 

To participate in this webinar, go to http://dese.mo.gov/communications/webinar.  Once on this page, click on the webinar title, "November Special Education Finance Updates", select the "log in" link, and type in your name to enter the room as a guest. The webinar will be recorded and posted under the Webinars - Recorded button at https://dese.mo.gov/communications/webinar/webinar-recorded. Please allow a week after the webinar for the recording to be posted.

If you need an accommodation as required by the Americans with Disabilities Act to participate in this webinar, please call 573-751-5739 at least 48 hours in advance of the webinar to discuss the accommodation.  


Local Determinations/Data Criteria

Source: Stephen Barr, Assistant Commissioner

Intended Audience: Special Education Administrators and Superintendents

Date: November 5, 2014

As you know, the U.S. Department of Education, Office of Special Education Programs (OSEP) requires states to give each local education agency an annual determination category.  As part of the determination criteria, states must evaluate the timeliness and accuracy of district-reported data. 

The following criteria will be used to assess points for the timeliness and accuracy of data reported for the 2014-15 school year:

Timeliness of data will be based on the certified dates of MOSIS data submissions.  Each timely submission will earn the district one credit, for a total of four possible credits.  

*The December Student Core must be certified by January 12. 

*The October Educator and Assignment files must be certified by January 12. 

*The June Student Core and Student Enrollment & Attendance files must be certified by August 3.

*The June Discipline Incidents file must be certified by August 3. 

Accuracy of data will be based on districts satisfactorily addressing any errors or inquiries from DESE about the data for each of the four data collections listed above.  Inquiries are generally based on large year-to-year changes or other significant data anomalies.  Data Coordination staff will work with districts to address any of the errors or inquiries.  Each of the four data collections will earn the district one credit for accuracy, unless the district fails to address any areas of concern.

A total of eight credits can be attained for each district (four for timeliness and four for accuracy).  These credits will then be translated to the four-point scale used in the determination's process.  Seven or eight credits will translate to 4 points.  Five or six credits will translate to 3 points.  Three or four credits will translate to 2 points and fewer than three credits will translate to 1 point. 

Questions about the criteria should be directed to Mary Corey, Director of Special Education Data, Office of Data System Management, at 573-751-8165 or [email protected].   


Webinars/Special Education/Changes in Transition from First Steps to ECSE

Source: Pam Thomas, Coordinator, First Steps Program and Nancy Thomas, Assistant Director, Part B Compliance

Intended Audience: Directors of Special Education, Early Childhood Special Education Teachers, Process Coordinators, System Point of Entry Directors, First Steps Service Coordinators 

Date:  November 4, 2014

Staff in the Office of Special Education have recorded a presentation on Transition from First Steps to Early Childhood Special Education (ECSE).  The presentation includes information on the First Steps requirements for notification to ECSE, opt out policy, and transition meeting types as well as ECSE requirements for the evaluation process for children transitioning from First Steps as well as timeline requirements. 

Be sure to view the recorded presentation on the changes at your convenience and then join us for the live questions and answers session on November 17, 2014, at 1:00 p.m.

RECORDED PRESENTATION

To listen to the recorded presentation, go to: http://dese.mo.gov/communications/webinar/transition-first-steps-early-childhood-special-education and click on "view the recorded webinar" (approximate playing time is 60 minutes).

LIVE PRESENTATION

If you have questions you would like to submit prior to the questions and answers session, please submit them to: [email protected] (indicate "Transition Webinar" in the subject line).  We will respond to the questions in the questions and answers session.

To participate in the live Questions/Answers session on November 17, 2014, at 1:00 p.m., go to: http://dese.mo.gov/communications/webinar/transition-first-steps-early-childhood-special-education and click on "Participate in the live webinar."

If you need an accommodation as required by the Americans with Disabilities Act to participate in the questions and answers session, please call 573-751-5739 at least 48 hours in advance of the session to discuss the accommodation.

We hope you will be able to join us on November 17.  


Special Education/State and District-wide Assessments: Technical Assistance Bulletin and Updates to Model IEP Form D

Source: Nancy Thomas, Assistant Director, Compliance (Part B)

Intended Audience: Special Education Directors, Process Coordinators, Special Education Teachers, School Counselors, District Test Coordinators, School Administrators, Parents, and Advocates

Date: October 31, 2014

The Department has updated the Technical Assistance Bulletin "Focus on Issues in Special Education:  State and District-wide Assessments of School Achievement" to provide guidance to the field regarding the compliance requirements for participation of students with disabilities in the Missouri Assessment Program (MAP).  This document reflects the changes for the Grade-Level and End-of-Course Assessments as well as the ACT.  The Technical Assistance Bulletin can be found on the Department's website at the following link: http://dese.mo.gov/special-education/compliance/technical-assistance-bulletins

The Department has also updated the Model IEP Form D to assist IEP teams to accurately document decisions about participation in the state-wide assessments required in the MAP.  A chart showing the updates as well as the updated Model Form D can be found at the following link:  http://dese.mo.gov/special-education/compliance/individualized-education-program-iep.

Please contact the Office of Special Education, Compliance Section at 573-751-0699 if you have any questions.


Library Media Center Statewide Services

Source: Missouri School for the Blind, Outreach Services

Intended Audience: Districts serving children who are blind, visually impaired, or deafblind

Date: October 30, 2014

The Library Media Center at Missouri School for the Blind offers several services to professionals throughout the state who work with students who are visually impaired.  Through this program, district educators may borrow professional materials on topics related to the education of students with visual impairment.  A list of professional materials available for loan may be viewed by going to the MSB online catalog at http://msb.follettdestiny.com then selecting "Resource Lists" on the left, "Public Lists" on the right, then "Professional Development" from the list.  Professionals may also borrow braille and print-braille books for their students who read braille.  These books may be sent through the mail or the educator may bring students who read braille on a field trip to the MSB library to browse the braille collection and choose their own braille books to borrow.  In addition, professionals may find some braille books they would like to get to keep for their students on the Braille Book Exchange List maintained by the MSB Library Media Center.

For additional information about these and other Library Statewide Services, visit our website at http://www.msb.dese.mo.gov or contact librarian Mary Dingus at [email protected] or 314-776-4320, ext. 3257.


REMINDER: FY15 Public Placement Fund Application Due October 31

Source: Special Education Finance, Division of Financial and Administrative Services

Intended Audience: Special Education Directors, District Administrators

Date: October 22, 2014

FY15 Public Placement Fund (PPF) applications and supporting cost documentation for services provided during the 2013-14 school year must be submitted electronically via email as an attachment to [email protected] by October 31, 2014 to be eligible for reimbursement.  Districts will be sent a receipt confirmation by email.  Please keep this email for your records. 

The FY15 PPF manual and application are located on the Special Education Finance webpage at http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.  The PPF provides reimbursement for educating both IEP and non-IEP students placed within a non-domicile district by the Division of Family Services (DFS)/Children's Division (CD), the Department of Mental Health (DMH), the Division of Youth Services (DYS), or a Court of Competent Jurisdiction. Funding is available when the educational costs of these students exceed the revenues received by the serving district. This is an OPTIONAL application.

Please note that students should NOT be claimed on the both the High Need Fund (HNF) and Public Placement Fund applications in the same year. 

If you have any questions, please contact the Special Education Finance Section at (573) 751-0622 or by email at [email protected].


Blindness Skills Specialist Position

Source: Beth Bashore, Assistant Director, Effective Practices

Intended Audience: Superintendents, Special Education Directors/Process Coordinators

Date:  October 21, 2014

Missouri State University is accepting applications for the position of Blind Skills Specialist.  The position is in Springfield, Missouri. 

Job Responsibilities: providing professional development to school administrators, teachers, and paraprofessionals who work with children identified with blindness or low vision; providing workshops on topics related to visual impairment for professionals and administrators; providing information and training to parents of children identified with blindness or low vision; coordinating and working collaboratively with University faculty, staff, and administrators, PK-12 Schools, the Missouri Department of Elementary and Secondary Education (DESE), and business/community partners; coordinating and facilitating the development of professional development workshops, seminars, meetings, and other activities for PK-12 teachers and administrators who work with persons identified with blindness or low vision; and working collaboratively with department heads, deans, and other University officials in order to ensure that these activities and programs follow appropriate University guidelines, policies, and procedures.

For required qualifications and application procedures see https://jobs.missouristate.edu or call (417) 836-4683.  The direct link to the position posting is: https://jobs.missouristate.edu/postings/16586

Pay Grade: 45. Salary: $42,924 - $53,000/annually; position is contingent upon grant funding.


Special Education Compliance/Clarifications and Updates

Source: Karen Allan, Director, Special Education Compliance

Intended Audience:  School administrators, special education directors, process coordinators, school counselors, special education teachers, district test coordinators, advocates, and parents of students with disabilities

Date: October 17, 2014

The Compliance Section in the Office of Special Education has received a number of questions as a result of recent trainings and form updates on the Department's website.  This message provides guidance on the following issues:

Form D updates:  Ongoing updates are being made to Model Form D to address formatting, people first language, grammar, and updated links.  We are working with the Assessment Section to reflect changes/updates as they occur so this model form is an accurate and useful resource to IEP teams as they discuss and document decisions about participation in state-wide assessments.  We appreciate your flexibility as we navigate these new required state-wide assessments.

Indicator 200.820.a (Description of Special Education Services):   Indicator 200.820.a requires special education services be described in the IEP.  Be sure the IEP is describing the "specialized instruction" required by the student and NOT the class or course the student is taking.  For example, "specialized instruction in reading" does not make it clear what skills are being taught.  In the Services Summary, it is suggested to be more specific and use terms such as "reading skills", "pre-academic skills", "life skills", etc. to make the difference between a service and a class much clearer for parents and school staff.  Slide 11 of the Compliance Top 10 PowerPoint has been updated and is now posted at http://dese.mo.gov/special-education/mo-case-council-administrators-special-education.

Indicator 200.850.d (Frequency of Program Modifications and Accommodations):  Indicator 200.850.d requires the IEP to state how often program modifications and accommodation will occur (i.e. -, daily, weekly, monthly).  The frequency of "as needed" was removed as an option on the model Form F because it is not a clear description of the frequency.  If an IEP team determines that an accommodation or modification is to be provided "as needed," then we would expect a description of how "as needed" will be determined.  The IEP must be clear to parents and LEA staff so that it can be implemented as written.

Requests for Independent Educational Evaluations (IEE):  The Missouri State Plan for Special Education Regulation V-Procedural Safeguards/Discipline (pages 57 - 59,) as well as 34 CFR 300.502, provide parents with the right to request an IEE at public expense for any agency evaluation, with which the parent disagrees.  The parent is entitled to one IEE at public expense each time the public agency conducts an evaluation with which the parent disagrees.  There are no statutes of limitations for parents to request an IEE. 

It is important to remember that an individual due process decision from another state is not binding in Missouri, nor is any due process decision binding on any parties other than those involved in the due process case. 

The compliance team of supervisors, consultants, support staff, assistant director, and director are available to answer questions and provide guidance based on the Individuals with Disabilities Education Act (IDEA) as interpreted by the Missouri State Plan for Special Education and the Missouri Special Education Program Review Standards and Indicators.  We can be reached through your local RPDC or at the Department at 573-751-0699 or [email protected].  We look forward to providing assistance on issues related to special education compliance.


Missouri Transition Liaisons-Resource for School Districts

Source:  John Stains, Supervisor, Effective Practices

Intended Audience: District and School Administrators, Special Education Directors, and Special Education Teachers

Date: October 14, 2014

The Missouri Department of Elementary and Secondary Education (DESE) and the Transition Coalition at the University of Kansas provide transition support to secondary special educators throughout the state through the Missouri Transition Liaison program.  The Missouri Transition Liaison program is a network of 22 special educators from districts across Missouri who provide assistance to school districts in their area by providing secondary transition planning information and resources.  The liaisons are located in urban, suburban, and rural areas, and they devote time and energy to build capacity at the local level by providing school district personnel with resources and professional development opportunities to help them improve outcomes for students with disabilities.

Missouri Transition Liaisons may be contacting your district to offer their support and assistance.  Please share this information with secondary special educators and others involved in secondary transition so they may be aware.  You are also encouraged to contact liaisons if there is a need for resources or professional development opportunities specific to secondary transition.

If you would like more information about how Missouri Transition Liaisons could provide support to your district or school see http://dese.mo.gov/special-education/effective-practices/transition-programs#transliais or contact Jenny Buller at [email protected] or at 785-864-0798.  


Webinars/Special Education/MAP and Students with Disabilities:  Form D Updates

Source: Office of Special Education

Intended Audience:  School administrators, special education directors, and process coordinators, school counselors, district test coordinators, staff involved with the statewide assessment of students with disabilities

Date: October 14, 2014

A live questions and answer webinar on the topic of the Missouri Assessment Program (MAP) and Students with Disabilities:  Form D Updates will be presented on Thursday, October 16, 2014, beginning at 10:00 a.m.  Please join the live webinar at http://dese.mo.gov/communications/webinar/new-form-d.    This webinar is designed to respond to questions related to the recorded webinar on the same topic which can also be found at http://dese.mo.gov/communications/webinar/new-form-d.   This webinar will be recorded and will be available at http://dese.mo.gov/communications/webinar/webinar-recorded.

 


Webinar:  ECSE Educational Environments

Source: Mary Corey, Director Special Education Data, Office of Data System Management

Intended Audience: Directors of Special Education, ECSE staff

Date:  October 14, 2014

A webinar on ECSE Educational Environments will be offered October 16 at 8:30 a.m.  This webinar will review the Early Childhood Special Education (ECSE) Educational Environment categories and reporting requirements.  During the webinar, there will be a PowerPoint presentation followed by a live Q&A. 

To participate in this webinar, go to http://dese.mo.gov/communications/webinar/odsm-early-childhood-special-education-educational-environment.   The webinar will be recorded and posted under the Webinars - Recorded button at https://dese.mo.gov/communications/webinar/webinar-recorded.   Please allow a week after the webinar for the recording to be posted.

If you have advance questions, please email [email protected]


IDEA Special Education Fiscal Monitoring Regional Trainings (ADDITIONAL DATE/LOCATION)

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, and Superintendents,

Date: October 14, 2014

The regional training session being held in Jefferson City, MO on October 17, 2014, at the Governor's Office Building (200 Madison Street, Jefferson City, MO  65101) has reached the maximum registration capacity for this location.  Therefore, the Special Education Finance Section has added another date to the regional training schedule for the Jefferson City area in an effort to accommodate the additional districts in this area interested in attending the regional training.

*NEW*

Jefferson City

October 27, 2014

Truman Building

Room HST-493/494

301 West High Street

Jefferson City, MO  65101

8:30 a.m. - 12:30 p.m.

Spots are still available for the regional training sessions at the Kirksville location.

Kirksville

October 15, 2014

Department of Conservation-NE Regional Office

3500 South Baltimore

Kirksville, MO  63501

11:30 a.m. - 3:30 p.m.

Each session will cover pertinent fiscal accountability requirements, specific examples of these requirements, monitoring questions used to determine compliance, and corrective actions necessary to meet IDEA fiscal compliance.  Each participant will receive a printed copy of the new Special Education Fiscal Monitoring Guide.  The trainings will be offered at the locations, dates, and times listed.  All districts are welcome to attend.  However, districts completing self-assessments (Cohort 1) or receiving on-site visits (Cohort 3 and notified by email) in 2014-15 are strongly encouraged to participate in order to prepare for the upcoming monitoring. 

To register, please complete the registration form at http://dese.mo.gov/sites/default/files/sef-MonitoringTraining.pdf and email to [email protected].  For questions, contact Leslie Turpin at [email protected].  

 


October Special Education Finance Updates Webinar

Source: Special Education Finance

Intended Audience: Directors of Special Education

Date: October 9, 2014

Please join the Special Education Finance Section for a webinar on October 15 from 10:30 a.m. to 11:30 a.m. which will cover upcoming due dates for October-November, coding and cash management, IDEA Part B payment request information, and time and effort reporting for staff paid with IDEA Part B funds.  While the webinar is aimed towards new directors, anyone is welcome to attend.

During the webinar, there will be a PowerPoint presentation followed by a live Q&A about topics discussed in the presentation. 

To participate in this webinar, go to http://dese.mo.gov/communications/webinar/october-special-education-finance-updates.  The webinar will be recorded and posted under the Webinars - Recorded button at https://dese.mo.gov/communications/webinar/webinar-recorded.  Please allow a week after the webinar for the recording to be posted.

If you need an accommodation as required by the Americans with Disabilities Act to participate in this webinar, please call 573-751-5739 at least 48 hours in advance of the webinar to discuss the accommodation.   


Webinars/Dynamic Learning Maps

Source: Office of Special Education

Intended Audience:  Special Education Teachers, School Administrators, Special Education Administrators, Special Education Process Coordinators, School Counselors, District Testing Coordinators

Date: October 9, 2014

The Office of Special Education has developed a series of webinars which cover the basics of what educators need to know and do right now regarding Dynamic Learning Maps (DLM) and the DLM manuals.  DLM is the new format for the state alternate assessment for students with severe cognitive disabilities.

The Dynamic Learning Maps 201 webinar reviews the Security Agreement, Required Test Administration Training, First Contact Survey, and Personal Needs Profile all located in Educator Portal; KITE (Kansas Interactive Testing Engine); Assessments for the 2014-15 school year; and, professional development resources that are currently available.

The Dynamic Learning Maps Manuals 2014 webinar contains information about the Accessibility Manual, Test Administration Manual, Assessment Coordinator Manual, Data Steward Manual, and the Technical Liaison Manual.

Dynamic Learning Maps 101 was presented in August 2014 and covered claims, conceptual areas, Essential Elements, nodes, K.I.T.E Educator Portal, and K.I.T.E Client Student Portal, as well as, many other aspects of DLM.  If this webinar has not been previously viewed, it is recommended to view it prior to viewing Dynamic Learning Maps 201.

All webinars mentioned above can be viewed at http://dese.mo.gov/communications/webinar/dynamic-learning-maps-2014.

All webinars feature Tiffani Muessig, Supervisor of Special Education Effective Practices and Bonnie Aaron, Assistant Superintendent of the Missouri School for Severely Disabled.  Please email any questions regarding these webinars to [email protected]


Webinars/Special Education/MAP and Students with Disabilities:  Form D Updates

Source: Office of Special Education

Intended Audience:  School administrators, special education directors, process coordinators, school counselors, district test coordinators, and staff involved with the state-wide assessment of students with disabilities

Date: October 7, 2014

The Compliance Section in the Office of Special Education has developed a training webinar on the Missouri Assessment Program (MAP) and Students with Disabilities.  This 45 minute webinar will describe the state-wide assessment program in Missouri including the Grade-Level Assessments, the End of Course Exams, the MAP-A, the NAEP, and the ACT.  The compliance requirements for participation in these assessments by students with disabilities will be discussed along with strategies to avoid common noncompliance.  The updated Form D from the model IEP will be discussed in depth and an updated technical assistance bulletin will be shared.  The webinar will be presented by Nancy Thomas, Assistant Director, Special Education Compliance.               

A live question and answer webinar on this topic will be conducted on Thursday, October 16, 2014, beginning at 10:00 a.m.  Please submit questions in advance to [email protected] indicating "Form D" in the subject line. 

To view the recorded webinar in advance and to join the live question and answer webinar on October 16, 2014, go to: http://dese.mo.gov/communications/webinar/new-form-d.   

If you need an accommodation as required by the Americans with Disabilities Act to participate in this webinar, please call 573-751-5739 at least 48 hours in advance of the live webinar to discuss the accommodation.  


Special Education Reporting for ECSE

Source: Mary Corey, Director Special Education Data, Office of Data System Management

Intended Audience: Directors of Special Education, MOSIS, and Core Data contacts

Date:  October 7, 2014

As a reminder, all early childhood (PK) children receiving services from districts are to be reported in the MOSIS Student Core files.  This includes all PK children with an IEP receiving Early Childhood Special Education (ECSE) services either through center-based or itinerant programs. 

Since children should only be reported by one district in the MOSIS Student Core files, the general rule for ECSE children receiving services through a non-resident district is that the children are reported by the district providing the services.  The non-resident children should be reported with a residency status of NR (non-resident) and their resident district code should be reported in the Resident District field.  This reporting aligns the children with the district requesting reimbursement through the ECSE expenditure report and also allows the Department to count the children by resident district for allocation purposes. 

This information aligns with guidance in the ECSE Expenditure guide which can be found at http://dese.mo.gov/sites/default/files/sef-ECSEGuideFY15.pdf

If you have comments or questions, please contact the Special Education Data section at 573-751-7848 or email [email protected]


REMINDER: Early Childhood Special Education (ECSE) Expenditure Report due October 17

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents, ECSE Coordinators

Date: October 3, 2014

Action Required: YES

The Early Childhood Special Education (ECSE) Expenditure Report (ER) for claiming reimbursement on 2013-14 ECSE expenditures is due October 17, 2014, to start receiving reimbursement in the November payment cycle.  Districts can access the ECSE ER by logging into the DESE Web Applications system and clicking on Special Education: Early Childhood.  Please note the due date and payment cycle are different than the prior year where payments started in October.  

In addition to completing the ECSE ER, districts must also 1) update and re-certify MOSIS files in order for the most recent information in Core Data screens 18 and 20 to be pulled into the ECSE ER, and 2) submit their 2013-2014 Annual Secretary of the Board Report (ASBR) in order for the expenditure amounts from function codes 1280 and 2559 to be pulled into the ER.  Although districts will not be able to submit the ECSE ER until the ASBR has been submitted, districts may enter data into the ECSE ER at any time. 

Please review the ECSE Expenditure Guide located at http://dese.mo.gov/financial-admin-services/special-education-finance/early-childhood-special-education-finance for information regarding ECSE expenditures and completing and submitting the ER.    

Contact the Special Education Finance Section if you have any questions at (573) 751-0622 or by email at [email protected].   


IDEA Special Education Fiscal Monitoring Regional Trainings (ADDITIONAL DATE/LOCATION)

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, and Superintendents

Date: October 3, 2014

The regional training session being held in Springfield, MO on October 20, 2014, at the Springfield "Library Center" Auditorium (4653 South Campbell Avenue, Springfield, MO  65810) has reached the maximum registration capacity for this location. 

Therefore, the Special Education Finance Section has added another date to the regional training schedule for the Springfield, MO area in an effort to accommodate the additional districts in this area interested in attending the regional training.

*NEW*

Springfield

October 21, 2014

Midtown Carnegie Branch Library

Community Room (upstairs)

397 East Central Street

Springfield, MO 65802

8:30 a.m. - 12:30 p.m.

Spots are still available for the regional training sessions at the Cape Girardeau, Kirksville, and Jefferson City locations.

Cape Girardeau

October 8, 2014

Cape Girardeau Public Library

(Oscar & Geraldine Hirsch Rooms)

711 North Clark

Cape Girardeau, MO  63701

11:30 a.m. - 3:30 p.m.

Kirksville

October 15, 2014

Department of Conservation-NE Regional Office

3500 South Baltimore

Kirksville, MO  63501

11:30 a.m. - 3:30 p.m.

Jefferson City

October 17, 2014

Governor Office Building Room 450

200 Madison Street

Jefferson City, MO  65101

11:30 a.m. - 3:30 p.m.

Each session will cover pertinent fiscal accountability requirements, specific examples of these requirements, monitoring questions used to determine compliance, and corrective actions necessary to meet IDEA fiscal compliance.  Each participant will receive a printed, bound copy of the new Special Education Fiscal Monitoring Guide.  The trainings will be offered at the locations, dates, and times listed.  All districts are welcome to attend.  However, districts completing self-assessments (Cohort 1) or receiving on-site visits (Cohort 3 and notified by email) in 2014-15 are strongly encouraged to participate in order to prepare for the upcoming monitoring. 

To register, please complete the registration form at http://dese.mo.gov/sites/default/files/sef-MonitoringTraining.pdf and email to [email protected].  For questions, contact Leslie Turpin at [email protected].  


October is Disability History and Awareness Month

Source: Stephen Barr, Office of Special Education

Intended Audience: Administrators, Special Education Directors

Date: October 2, 2014

Check out the State of Missouri Disability Portal (http://disability.mo.gov/) for information about HB 555 which created Disability History and Awareness Month in Missouri, a You Tube Video titled "It's Our Story" discussing the disability rights movement, a list of disability history resources, a list of disability related events being held throughout the state during the month, and information about National Disability Employment Awareness Month (also celebrated in October).  The Governor's Council on Disability's web site (http://disability.mo.gov/gcd/) will feature a slideshow of Missourians with Disabilities in Everyday Life.

If you are hosting a disability related event next month and would like it to be listed under the Disability History Month events, please contact our office at [email protected].    


Special Education District Profiles Public Reports

Source: Mary Corey, Director, Data Coordination, Office of Data System Management

Intended Audience: Superintendents and Directors of Special Education

Date:  September 29, 2014

The Special Education District Profiles containing 2013-14 data are now available to the public on the Missouri Comprehensive Data System (MCDS) Portal.  To access the district profile, go to DESE's home page (http://dese.mo.gov/) and click on the MCDS Portal button.  On the MCDS Portal's home page, click on "DISTRICT INFO" (in the banner below the Department's logo).  Select your district.  In the Summary Reports box (top box on the right), click on 2014 next to Special Education Profiles to bring up your district profile or you can click on State to bring up the State Special Education Profile. 

A Special Education Profile Review Guide is available to assist districts with understanding and using the Profiles.  The Guide is available at: http://dese.mo.gov/sites/default/files/districtprofilereviewguide.pdf.  

If you have comments or questions, please contact the Special Education Data Coordination Section at 573-751-7848 or email [email protected]


REMINDER: Transition Capacity Building Institute, October 29-31, 2014

Source: John Stains, Supervisor, Effective Practices

Intended Audience:  Special Education Directors and Teachers, General Education Administrators, Teachers, and Counselors, Local Vocation Rehabilitation staff, and Department of Mental Health Staff

Date: September 26, 2014

The Office of Special Education in partnership with the National Secondary Transition Technical Assistance Center, Vocational Rehabilitation, the Department of Mental Health, and the Show Me Career Initiative will be offering the Transition Capacity Building Institute.  Local districts are invited to participate in this three-day capacity building event that will involve not only district staff, but also staff from Vocational Rehabilitation and the Department of Mental Health from the district's area.

To build capacity for improving transition education and services, a continuous improvement model is used to support strategic planning at the school or district level.  School or district teams who attend the Institute will participate in team meeting sessions, in addition to attending content sessions that are based on the needs of the local teams.  The team meetings are facilitated by a neutral person and are designed to move a team through a process of reviewing data, highlighting strengths and needs, and developing an improvement plan with goals and evaluation components.  The content sessions are chosen with the intent of providing strategies, information, and guidance to the teams as they implement their plan back in their schools or districts.  By the end of the institute, the local teams will have a workable community action plan on transitional services to take back and implement.

An important component related to the success of the community action plan is the demographics of the team that attends the Institute.  It is recommended that a team consist of a special educator, a general educator, an administrator or someone with the authority to make decisions, an agency representative, and transition personnel.  Parents and students are also strongly recommended. 

There is no cost to attend this institute. The Missouri Show-Me-Careers initiative will provide $500 to each participating school district to be used to offset their costs associated with attending the Institute (e.g. substitutes for instructional staff, travel, lodging).

This Institute will be held October 29-31, 2014, in Jefferson City, MO. If your district is interested in participating, YOU MUST contact John Stains at (573) 751-0225 or at [email protected] no later than October 3, 2014.  


Webinar #2 Dropout Prevention Series

Source: John Stains, Supervisor, Effective Practices

Intended Audience: District and School Administrators, School Counselors, Special Education Directors, General and Special Education Teachers

Date: September 23, 2014

The Office of Special Education invites you to join us for the second session in our continuing webinar series for dropout prevention.  This webinar is a prerecorded session from the Dropout Prevention Summit that took place last June and can be viewed at anytime.  Titled, “Tools to Successfully Navigate Your Journey to School Completion” this session was presented by Dr. Sandra Covington-Smith, National Dropout Prevention Consultant and Sue Furth from the Washington State Department of Education.  Dr. Smith will discuss the variables that affect students who drop out and strategies to improve dropout rates for a district. Ms. Furth will discuss the use of data in the decision making process for developing a dropout prevention program within a district.

To participate in the webinar, go to:  mms://wmvstream.dese.mo.gov/DropoutPrevention2014


New Directors Webinar Series

Source: Special Education Finance

Intended Audience: Directors of Special Education

Date: September 18, 2014

Please join the Special Education Finance Section for a webinar on September 26 from 10:30 a.m. to 11:30 a.m. which will cover upcoming due dates for September-October, and other resourceful information related to Finance. While the webinar is aimed towards New Directors, anyone is welcome to attend.

The webinar will cover the submission of the 2013-14 Part B Fina Expenditure Report, 2013-14 Early Childhood Special Education Expenditure Report, and the Public Placement Fund application. Upcoming Special Education Finance trainings and the Special Education Fiscal Monitoring Guide will also be discussed.

During the webinar there will be a PowerPoint presentation followed by a live Q&A about topics discussed in the presentation. 

To participate in this webinar, go to https://dese.mo.gov/communications/webinar/special-education-finance-update.  The webinar will be recorded and posted under the Webinars - Recorded button at https://dese.mo.gov/communications/webinar/webinar-recorded. Please allow a week after the webinar for the recording to be posted.

If you need an accommodation as required by the Americans with Disabilities Act to participate in this webinar, please call 573-751-5739 at least 48 hours in advance of the webinar to discuss the accommodation.  


Subject: FY15 Public Placement Fund Application now Available

Source: Special Education Finance

Intended Audience: Special Education Directors, District Administrators

Date: September 17, 2014

The FY15 Public Placement Fund (PPF) manual and application have been posted on the Special Education Finance webpage at http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.  The PPF provides reimbursement for educating both IEP and non-IEP students placed within a non-domicile district by the Division of Family Services (DFS)/Children's Division (CD), the Department of Mental Health (DMH), the Division of Youth Services (DYS), or a Court of Competent Jurisdiction. funding is available when the educational costs of these students exceed the revenues received by the serving district. This is an OPTIONAL application.

Applications and supporting cost documentation for services provided during the 2013-14 school year must be submitted electronically via email as an attachment to [email protected] by October 31, 2014 to be eligible for reimbursement.  Districts will be sent a receipt confirmation by email.  Please keep this email for your records.  The application has been revised to remove the student name field, only the MOSIS number is reported. 

Please note that students should NOT be claimed on the both the High Need Fund (HNF) and Public Placement Fund applications in the same year. 

If you have any questions, please contact the Special Education Finance Section at (573) 751-0622 or by email at [email protected].


Staff duties to administer the New MAP-A (Dynamic Learning Maps, DLM) for English Language Arts and Mathematics

Source:  Tiffani Muessig, Supervisor, Effective Practices

Intended Audiences:  Superintendents, Principals, District Testing Coordinators, Special Education Directors & Teachers, Counselors

Date:  September 17, 2014

This school year (2014-15) marks the first time that Missouri students who are eligible for the MAP-A Assessment will be assessed using an online, computer-based assessment in two content areas. The DLM instructionally embedded assessment model will be used for the MAP-A in English language arts and mathematics. This model was created by the DLM consortium. DLM's comprehensive assessment system is designed to support student learning and to more validly measure what students with the most significant cognitive disabilities know and can do. The DLM system provides instructionally embedded assessments throughout the school year and a summative assessment based on their previous embedded assessments in the spring. DLM provides a progress report learning profile and a year-end performance and learning profile.

To ensure effective and efficient administration of the MAP-A every school district needs to identify staff members to fill the following roles as soon as possible:

*             Assessment Coordinator:  This person is typically the District Testing Coordinator.  The Assessment Coordinator is the one main point of contact between the state department, DLM and the district.  This person will be responsible for managing district roles and responsibilities; monitoring educator completion of required trainings and security agreements; and preparing for assessment implementation.

*             Data Steward:  The key duties of the Data Steward are to gather, validate and upload teacher, student and roster data into Educator Portal and to update records as needed.

*             Technical Liaison:  The key duties of the local Technical Liaison are to modify spam lists, favorites and "white list" websites and email to allow access to DLM content; download appropriate software; verify the district network meets requirements; and provide technical support for Educator Portal and KITE Client

*             Test Administrator:  This is usually the person or people that work daily with the child.  Educators that will be administering the assessment will need to complete the security agreement and required training.  It is also recommended that educators view the professional development modules available at www.dynamiclearningmaps.org.

The identification is recommended so district staff know who is responsible for certain duties.  Districts do not need to tell DESE who has been identified.

For additional information regarding MAP-A, please visit http://dese.mo.gov/college-career-readiness/assessment/map-a or call Tiffani Muessig at 573-751-0185 or Nancy Keating at 573-751-6731.


Special Education Finance Staff Change

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents, Bookkeepers

Date: September 15, 2014

We have had a recent change of staff in the Special Education Finance Section.  Morgan Colbert is our new Data Specialist.  She will review IDEA Special Education Part B Budget Applications, Final Expenditure Reports, Payment Requests, and Early Childhood Special Education Expenditure Reports for all LEAs except those that begin with 039, 048, 092, 096, and 115.  Morgan can be reached at (573) 751-6904 or by email at [email protected].   

Cathy Ellingsworth will be the primary contact for LEAs that begin with 039, 048, 092, 096, and 115.  Cathy can be reached at (573) 751-0623 or by email at [email protected]


Free Course for Service Providers of Young Children with Vision Impairment

Source:  Missouri School for the Blind

Intended Audience: Service Providers of Young Children with Vision Impairment

Date:  September 12, 2014

Applications are now being accepted for the course Serving Preschoolers (3-5) with Vision Impairment in Center-based Settings, with a registration deadline of October 17, 2014.

The course covers topics related to the unique needs of young children (ages 3-5) with visual impairment, including: interaction with others (language, social skills, play); literacy issues; determining reading medium; daily living skills; family involvement; cognition and concept development; orientation and mobility (O&M); preschoolers with additional impairments; assessment and the IEP; and, choosing school placement and transition.  The course combines self-studies, homework assignments, and two face-to-face sessions with course instructors.  The course is free of charge.  However, those who complete all onsite classes and assignments may wish to receive two hours of college credit offered through Lindenwood University; tuition for the course is $120.

The on-site portion of the course will be held in Chesterfield, Missouri. 

Course dates:   

November 12 (half day), 13 & 14 (full days), 2014 March 18 (half day), 19 & 20 (full days), 2015

For complete announcement text and application, go to http://msb.dese.mo.gov.  For questions, contact Annette Miller, Vision Supervisor, Outreach Services at [email protected] or (314) 776-4320, extension 1240.  


IDEA Special Education Fiscal Monitoring Regional Trainings

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, and Superintendents

Date: September 11, 2014

The Special Education Finance Section is pleased to announce regional trainings related to IDEA fiscal monitoring.  Each session will cover pertinent fiscal accountability requirements, specific examples of these requirements, monitoring questions used to determine compliance, and corrective actions necessary to meet IDEA fiscal compliance.  Each participant will receive a printed, bound copy of the new Special Education Fiscal Monitoring Guide.  The trainings will be offered from 11:30 a.m. - 3:30 p.m. at the locations listed below.  All districts are welcome to attend.  However, districts completing self-assessments (Cohort 1) or receiving on-site visits (Cohort 3 and notified by email) in 2014-15 are strongly encouraged to participate in order to prepare for the upcoming monitoring. 

To register, please complete the registration form at http://dese.mo.gov/sites/default/files/sef-MonitoringTraining_0.pdf and email to [email protected].  For questions, contact Leslie Turpin at [email protected]

St. Joseph

October 1, 2014

Department of Conservation-NW Regional Office

701 James McCarthy Drive

St. Joseph, MO  64507 

 

Cape Girardeau

October 8, 2014

Cape Girardeau Public Library

711 North Clark

Cape Girardeau, MO  63701

 

Kirksville

October 15, 2014

Department of Conservation-NE Regional Office

3500 South Baltimore

Kirksville, MO  63501

 

Jefferson City

October 17, 2014

Governor Office Building Room 450

200 Madison Street

Jefferson City, MO  65101

 

Springfield

October 20, 2014

Springfield "Library Center" Auditorium

4653 South Campbell Avenue

Springfield, MO  65810 


Submitting the 2013-14 Part B Final Expenditure Report (FER)

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: September 11, 2014

Due to a coding change in the ePeGs system, LEAs must save each page of the 2013-14 Special Education Part B Entitlement FER and then return to the FER Grid page and save again in order for the edits to refresh and the submit button to appear.  If the submit button does not appear, it may be due to remaining edits that need to be corrected or the individual may not have administrative rights to submit the FER.  If the individual completing the FER has data entry access, the individual with administrative rights who will submit the FER must first save the FER Grid before the submit button will appear.

The 2013-14 Special Education Part B FER is due on or before September 30, 2014.  If the 2013-14 Part B FER is not submitted on or before September 30, 2014, current year (2014-15) Payment Requests will be held until the FER is submitted in an approvable format.  The FER grid should include federal Part B expenditures for all payments through September 30, 2014, that were obligated prior to June 30, 2014.  For step-by-step instructions on completing and submitting the FY14 Part B FER, review the ePeGs Final Expenditure Report Training Guide FY14 located at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  

Remaining unexpended Part B funds from the 2013-14 grant may be carried over and expended in 2014-15.  However, in order for carryover funds to appear in 2014-15, the district must amend their 2014-15 Part B Budget Application once the 2013-14 Part B FER is approved.

Maintenance of Effort (MOE) for 2013-14 can only include non-federal special education expenditures from July 1, 2013, through June 30, 2014.   

The 2013-14 Part B FER must be accurate and account for all special education expenditures before it is submitted as there will be no 2013-14 Part B FER revisions allowed unless there is an audit/monitoring finding.

Contact the Special Education Finance Section with any questions at (573) 751-0622 or [email protected].  


REMINDER: Early Childhood Special Education (ECSE) Expenditure Report due October 17

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents, ECSE Coordinators

Date: September 11, 2014

Action Required: YES

The Early Childhood Special Education (ECSE) Expenditure Report (ER) for claiming reimbursement on 2013-14 ECSE expenditures is due October 17, 2014, to start receiving reimbursement in the November payment cycle.  Districts can access the ECSE ER by logging into the DESE Web Applications system and clicking on Special Education: Early Childhood. Please note the due date and payment cycle are different than the prior year where payments started in October.  

In addition to completing the ECSE ER, districts must also 1) update and re-certify MOSIS files in order for the most recent information in Core Data screens 18 and 20 to be pulled into the ECSE ER, and 2) submit their 2013-2014 Annual Secretary of the Board Report (ASBR) in order for the expenditure amounts from function codes 1280 and 2559 to be pulled into the ER.  Although districts will not be able to submit the ECSE ER until the ASBR has been submitted, districts may enter data into the ECSE ER at any time. 

Please review the ECSE Expenditure Guide located at http://dese.mo.gov/financial-admin-services/special-education-finance/early-childhood-special-education-finance  for information regarding ECSE expenditures and completing and submitting the ER.    

Contact the Special Education Finance Section if you have any questions at (573) 751-0622 or by email at [email protected].  


Transition Capacity Building Institute, October 29-31, 2014

Source: John Stains, Supervisor, Effective Practices

Intended Audience:  Special Education Directors and Teachers, General Education Administrators, Teachers, and Counselors, Local Vocation Rehabilitation staff, and Department of Mental Health Staff

Date: September 9, 2014

The Office of Special Education in partnership with the National Secondary Transition Technical Assistance Center, Vocational Rehabilitation, the Department of Mental Health, and the Show Me Career Initiative will be offering the Transition Capacity Building Institute.  Local districts are invited to participate in this three-day capacity building event that will involve not only district staff, but also staff from Vocational Rehabilitation and the Department of Mental Health from the district's area.

To build capacity for improving transition education and services, a continuous improvement model is used to support strategic planning at the school or district level.  School or district teams who attend the Institute will participate in team meeting sessions, in addition to attending content sessions that are based on the needs of the local teams.  The team meetings are facilitated by a neutral person and are designed to move a team through a process of reviewing data, highlighting strengths and needs, and developing an improvement plan with goals and evaluation components.  The content sessions are chosen with the intent of providing strategies, information, and guidance to the teams as they implement their plan back in their schools or districts.  By the end of the institute, the local teams will have a workable community action plan on transitional services to take back and implement.

An important component related to the success of the community action plan is the demographics of the team that attends the Institute.  It is recommended that a team consist of a special educator, a general educator, an administrator or someone with the authority to make decisions, an agency representative, and transition personnel.  Parents and students are also strongly recommended. 

Teams are encouraged to bring school- and program-related data.  The first part of the strategic planning process is a review of the data from the district that informs the team members about where they are currently.  This data can include academic achievement numbers, SPP/APR Indicator data, agency referrals, etc.  Teams will be using an online planning system to document their discussions, identify their strengths and needs, and to develop their plan.  This plan is always available to teams to update their progress, make changes to the plan, and to report evaluation results.

The Missouri Show-Me-Careers initiative will provide $500 to each participating school district to be used to offset their costs associated with attending the Institute (e.g. substitutes for instructional staff, travel, lodging).

This Institute will be held October 29-31, 2014, in Jefferson City, MO.  If your district is interested in participating, please contact John Stains at (573) 751-0225 or at [email protected] no later than October 3, 2014. 


6th Annual Transition Summit Presented by MPACT, October 29, 2014

Source: John Stains, Supervisor, Effective Practices

Intended Audience: Special Education Directors/Process Coordinators, Special Education Teachers, Paraprofessionals, Parents, and others who provide transitional services to students with special needs

Date: September 9, 2014

Missouri Parent ACT (MPACT), a statewide parent training and information center that serves parents of children with all disabilities, is hosting the 6th Annual Transition Summit.  This one-day Summit is designed for students who have disabilities, special education transition personnel, student teams, family members, case managers, VR counselors, and Centers for Independent Living personnel.  The 6th Annual Transition Summit will be held at the Truman State Office Building, 301 West High Street, Jefferson City, MO, on October 29, 2014.  Summit sessions are focused on preparing youth for transition to post-secondary education, employment, independent living, and community experiences.  The Summit is free for students, parents, and professionals who attend with a student.  Presenters include Governor's Council on Disability, Department of Elementary and Secondary Education, Missouri Vocational Rehabilitation, Office of Civil Rights, Missouri Assistive Technology Center, Center for Independent Living, Missouri Inclusive Housing, MPACT staff, and mentors.

Sessions include:

*             KEYNOTE - My Life Journey: How to Gain Self-Determination, Leadership, and Self-Advocacy

*             Assistive Technology & Transition: The Need to Plan

*             Believe It Or Not, Your Enthusiasm Might Get You The Job!!!

*             Bully Prevention: What Parents Can Do

*             Bullying - What You Can Do!!

*             Career Preparation - How can you get in the job/career you have a passion for?

*             Centers for Independent Living: Who We Are, Where We Are, and What We Do

*             Employer's Perspective on How You Can Get a Job

*             Finding a Home of Your Own: Transitioning Into Independence

*             Missouri Youth Leadership Forum

*             Student Led IEP

*             Student Self-Determination

*             Transition Career Exploration - Parent/Family Involvement

*             Transition Issues Under Title II of the ADA and Section 504

*             VR: A Team Player in Transition

Additional information including registration is available at http://www.ptimpact.org/.  For questions, please contact MPACT at [email protected] or by phone at 800-743-7634 or 816-531-7070. 


Free Cochlear Implants Educational Consultation Services to School Districts

Source: Stephen Barr, Assistant Commissioner

Intended Audience: Superintendents and Directors of Special Education

Date: August 29, 2014

The Department has again contracted with Missouri State University (MSU), Department of Communication Sciences and Disorders, through the Speech, Language, and Hearing Clinic for limited free consultation services to help school districts as they meet the needs of students who have cochlear implants.  Free cochlear implant educational consultation services are available to any Missouri school district serving students with cochlear implants (PK-12).  Service delivery is individualized but could include information on device functioning, speech and auditory development, educational development, modes of communication, etc. 

The collaborative, weekly consultation services are offered through Missouri State University (MSU) each Thursday between 9:00 a.m. and 2:00 p.m this semester.  Off-site consultation services (i.e., phone conferences, e-mail correspondences, web-cam communications, etc.) are available to all public school districts in the state of Missouri.  School personnel and students can also come to the clinic at MSU with an appointment.  Parents may be included in the consultation at the discretion of the school district.

For information about the services, please contact: Jill Oswalt at [email protected].   


Special Education District Profiles

Source: Mary Corey, Director Special Education Data, Office of Data System Management

Intended Audience: Superintendents and Directors of Special Education

Date:  August 29, 2014

The preliminary Special Education District Profiles containing 2013-14 data are now available on the Missouri Comprehensive Data System (MCDS) Portal.  These profiles will be posted on DESE's public website soon; therefore, it is essential that districts review the data and make any necessary corrections immediately via MOSIS.  Please note that the seven-year graduation rate data is not yet available and will be included in the final Profiles. 

Corrections to data included in the Profiles must be made by September 11, 2014.  

To access the district profile, go to DESE's home page (http://dese.mo.gov/), click on School Data and MCDS Portal.  On the MCDS Portal's home page, click on "Secured Content" on the top blue banner.  You will then be taken to the DESE Web Application Logon screen.  This web page provides restricted access based upon User ID and Password validation.  Once you have entered in a valid user ID and password you will be returned to the MCDS Portal's home page.  Click on the Special Education button, then on "Special Education Documents" in the Quick Facts section.

A Special Education Profile Review Guide is available to assist districts with understanding and using the Profiles.  The Guide is available at:  http://dese.mo.gov/sites/default/files/districtprofilereviewguide.pdf.  

If you have comments or questions, please contact the Special Education Data section at 573-751-7848 or email [email protected].  


Webinars/Dynamic Learning Maps 101

Source: Office of Special Education

Intended Audience:  Special Education Teachers, School Administrators, Special Education Administrators, Special Education Process Coordinators, School Counselors, District Testing Coordinators

Date: August 21, 2014

The Office of Special Education has developed a basic overview of Dynamic Learning Maps (DLM).  DLM is the new format for the state alternate assessment for students with severe cognitive disabilities.  This webinar will review claims, conceptual areas, Essential Elements, nodes, K.I.T.E Educator Portal and K.I.T.E Client Student Portal, as well as many other aspects of DLM.  This webinar is available at http://dese.mo.gov/communications/webinar/dynamic-learning-maps-dlm-101.

A follow-up webinar will be recorded in late September with information about required trainings and manuals, testing dates and timelines, and other important information.  Another SELS message will be sent when the follow-up webinar is posted to the DESE website.

Both webinars will be presented by Tiffani Muessig, Supervisor of Special Education Effective Practices and Bonnie Aaron, Assistant Superintendent of the Missouri School for Severely Disabled.  Please email any questions regarding these webinars to [email protected]


Webinars - BACK TO SCHOOL WITH DROPOUT PREVENTION IN MIND - Creating a Positive School Climate and Culture:  Recommendations of Success

Source: Barb Gilpin, Assistant Director, Effective Practices

Intended Audience:  Directors, Administrators, Teachers, and Counselors

Date: August 20, 2014

As the school year resumes, educators are focused on a successful year ahead.  It is recommended that "schools" first review their data in order to identify and highlight areas of need and areas of accomplishment, all of which aid in the identification of next steps for maintaining success, building capacity, and continuous improvement throughout the school year.  When considering sustainability and capacity building in the areas of dropout prevention and school completion, teams must first focus on building and maintaining a "positive school climate" that will support and enhance academic, cognitive, behavioral, emotional, and social success for all students, with targeted intervention for students with disabilities.

Please join us for the MO DESE "Graduation Matters" State-wide Initiative for Dropout Prevention 2014-2015 webinar series.  This webinar is the first of the 2014-2015 school year and will focus on "school climate," the first essential area of evidence-based dropout prevention.  Dr. Sandra Covington Smith, Consultant, and Robin Morrison, Instructional Supervisor, Miami-Dade County Public Schools, will conduct the webinar on August 28, 2014, at 1:30 p.m.    

To participate in the webinar, go to http://dese.mo.gov/communications/webinar/webinarSE08-28-14.  The webinar will be recorded and posted under the Webinars-Recorded button at http://dese.mo.gov/webinar/.   

If you have questions, please contact Barb Gilpin at 573-751-7661 or at [email protected].

If you need an accommodation as required by the Americans with Disabilities Act to participate in this webinar, please call 573-751-5739 at least 48 hours in advance of the webinar to discuss the accommodation.   


State Performance Plan and OSEP's Evaluation of Missouri's Part B Program 

Source: Stephen Barr, Assistant Commissioner 

Intended Audience: Directors of Special Education, Special Education Contacts 

Date: August 15, 2014

For Your Information:

Missouri recently received notification that the U. S. Department of Education, Office of Special Education Programs (OSEP) has completed its evaluation of Missouri's performance under Part B of the Individuals with Disabilities Education Act (IDEA) and has identified Missouri in the determination category of "Meets Requirements."

To view the 2014 Determination letter to Missouri, Response Table, Explanation of Determination, and Compliance Matrix go to http://dese.mo.gov/special-education/state-performance-plan  (under the OSEP Correspondence and Rankings Section). 

Missouri's State Performance Plan (SPP), required by the IDEA, provides measurable and rigorous targets for Missouri in the area of 20 required indicators identified by OSEP.  On January 31, 2014, Missouri filed the Annual Performance Report (APR) with OSEP; this reported the state's performance on the indicators and targets.  To view the 2013 SPP and 2012-13 APR go to:  http://dese.mo.gov/special-education/state-performance-plan.   

The APR for each state underwent an evaluation process by OSEP over the last few months.  This evaluation involved a review of Missouri's performance on all of the indicators as well as a review of the state's ability to provide valid, reliable, and timely data for each of the indicators.  I encourage you to be familiar with these documents as the SPP drives our monitoring focus and reflects the connection between compliance and performance.

A letter is being sent electronically to the superintendent of each responsible public agency in the state, with a copy to the special education contact, containing the Determination their agency received as a result of a review of their performance on selected SPP Indicators and other requirements.  An explanation of the indicators evaluated and the agency's performance on each one is also included with the letter.

Thank you for all your hard work on behalf of students with disabilities and for helping Missouri to meet IDEA requirements.


21st Annual Missouri Interpreters Conference

Source: Peggy Withrow, MICS Coordinator, Missouri Commission for the Deaf and Hard of Hearing (MCDHH)

Intended Audience: Directors of Special Education, Teachers of the Deaf/Hard of Hearing, Sign Language Interpreters

Date: August 13, 2014

The Missouri Commission for the Deaf and Hard of Hearing (MCDHH) will be hosting the 21st Annual Interpreters' Conference this year on October 10-12, 2014, at Tan-Tar-A Resort in Osage Beach, MO.  The conference typically has 500-600 attendees each year.  This year's theme is "Channeling Your Passion to Achieve Our Shared Vision" with a keynote speech given by the Executive Director of the Registry of Interpreters for the Deaf (RID), Mr. Shane Feldman.  1.2 continuing education units (CEUs) will be offered with workshops specifically geared towards those interpreters working in the K-12 setting.  Early bird registration rates will be given to registrations postmarked by August 29, 2014.  For your convenience, we are also offering online registration at http://mcdhh.mo.gov/interpreters/conference/.  For any questions, please contact Peggy Withrow, MICS Coordinator at [email protected] or 573-526-5205. 


Early Childhood Special Education (ECSE) Expenditure Report Is Open

Source: Special Education Finance Section

Intended Audience: Special Education Directors, Financial Administrators, Superintendents, ECSE Coordinators

Date: August 4, 2014

Action Required: YES

The Early Childhood Special Education (ECSE) Expenditure Report (ER) for claiming reimbursement on 2013-14 expenditures is available for data entry.  Districts can access the ECSE ER by logging into the DESE Web Applications system and selecting Special Education: Early Childhood.  The ECSE ER is due October 17, 2014, in order to start receiving reimbursement in the November payment cycle.

In addition to completing the ECSE ER, districts must also 1) update and re-certify MOSIS files in order for the most recent information in Core Data screens 18 and 20 to be pulled into the ECSE ER, and 2) submit their 2013-2014 Annual Secretary of the Board Report (ASBR) in order for the expenditure amounts from function codes 1280 and 2559 to be pulled into the ER.  Although districts will not be able to submit the ECSE ER until the ASBR has been submitted, districts may enter data into the ECSE ER at any time. 

Please review the ECSE Expenditure Guide located at http://dese.mo.gov/financial-admin-services/special-education-finance/early-childhood-special-education-finance for information regarding ECSE expenditures and completing and submitting the ER.    

Please contact the Special Education Finance Section if you have any questions at (573) 751-0622 or by email at [email protected]


Hand In Hand: Understanding Deafblindness for Education Teams of Students with Combined Vision and Hearing Loss 

Source:  Missouri Deafblind Technical Assistance Project/Missouri School for the Blind

Intended Audience:  Educational teams supporting students with combined vision and hearing loss; may include parents, teachers, classroom paraprofessionals, therapists, and administrators

Date: July 31, 2014

The 2014-2015 Hand In Hand course is scheduled for October 22, 23, and 24, 2014; January 27 and 28, 2015, and April 21 and 22, 2015, in Springfield, Missouri at the Holiday Inn and Suites, 2720 North Glenstone.  The course combines self-studies, homework assignments, and action planning with onsite mentoring and three face-to-face sessions with course instructors.  Participants will apply acquired knowledge regarding visual impairment, auditory impairment, communication, and movement to the programming of the students they serve with the dual sensory losses.  College credit is available.  There is no cost for the course but there is a fee for the college credit.

Registrations are posted at: http://www.msb.dese.mo.gov/ and click on Resources to Schools/Missouri Deafblind Technical Assistance Project.  Detailed information can be found in the Registration Information tab on that page.  Registrations are due by Friday, October 10, 2014.

For questions contact: Susan Bonner, Project Coordinator, MSB, (314) 776-4320 ext. 3255 or [email protected]


Missouri Special Education Advisory Panel Annual Report Letter

Source: Stephen Barr, Assistant Commissioner

Intended Audience: School districts, other responsible public educational agencies, and parents

Date: July 29, 2014

The Missouri Special Education Advisory Panel's Annual Report letter for 2013-14 has been posted on the Office of Special Education's website at http://dese.mo.gov/special-education/advisory-panels/seap/annual-reports.  The letter contains an overview of the responsibilities and activities of the Special Education Advisory Panel during the 2013-14 school year.   


14th Annual Deaf and Hard of Hearing Awareness Day at Silver Dollar City

Source: Christopher Ludvigsen, Community Support Liaison, Missouri Commission for the Deaf and Hard of Hearing (MCDHH)

Intended Audience: Directors of Special Education, Teachers of Deaf/Hard of Hearing, Sign Language Interpreters

Date: July 22, 2014

Join us for our 14th Annual Deaf and Hard of Hearing Awareness Day on August 9, 2014.  The Missouri Commission for the Deaf and Hard of Hearing (MCDHH) and Silver Dollar City are working together to provide a fun and educational experience to the supporters of the Deaf and Hard of Hearing Community.  Sign Language interpreters will be stationed in several areas of the park throughout the day including shows, the train, Guest Relations, First Aid, and the Main Gate.  MCDHH and other organizations who are involved in the Deaf and Hard of Hearing Community will be stationed in the Grand Exposition area with information.

All family members and supporters of the Deaf and Hard of Hearing Community are welcome for this event; however, all individuals attending will require an admission ticket.

The park hours for this event are 9:30 a.m. - 6:00 p.m. 

Questions or comments may be directed to Christopher Ludvigsen at [email protected] or can be reached at (573) 415-0083.   


REVISIONS to Special Education Model Forms

Source: Nancy Thomas, Assistant Director, Special Education Compliance

Intended Audience: Special Education Directors, Process Coordinators, Special Education Teachers, Related Services staff, School Administrators, School Counselors, Parents, Advocates, and other interested parties

Date: July 17, 2014

FOR YOUR INFORMATION:

Revisions have been made to the Special Education Model Forms as a result of a data analysis of child complaint decisions and special education compliance monitoring determinations.  Note that no revisions were made that need immediate attention by LEAs to achieve compliance.  Instead, these revisions to the model forms were designed to assist LEAs to efficiently and effectively comply with the provisions of IDEA and avoid common mistakes.  The revised model forms are posted on the Special Education Compliance webpage at http://dese.mo.gov/special-education/compliance/special-education-forms.   A list of those revisions and the reasons for them may also be found at that site.

If you have questions or concerns about this document, please do not hesitate to call the Compliance Section at 573-751-0699. 


Blind/VI/Public Forum/Rehabilitation Services for the Blind

Source: Stephen Barr, Assistant Commissioner

Intended Audience: Special Education Contacts, Post-Secondary Transition Coordinators

Date: July 17, 2014

The Rehabilitation Services for the Blind and the State Rehabilitation Council for the Blind are holding a public forum to get input on stakeholder concerns and comments regarding the services they provide for Missourians who are blind or visually impaired.  This information is needed to help them plan for services in the future, as well as to help them better serve the people of Missouri today.  In addition, Kevin Hollinger, a TVI/OM in Francis Howell, and an adjunct professor at Lindenwood University, will speak on "Alternative Techniques of Blindness."

Public Forum

August 14, 2014

6:00 p.m. to 8:00 p.m.

St. Louis Society for the Blind

8770 Manchester Road

St. Louis, MO 63144

For additional information, call 800-592-6004.      


Dynamic Learning Maps (DLM) Alternate Assessment - External Reviewer Panelists Needed

Source: Nancy Keating, Assessment

Intended Audience: Superintendents, Special Education Contacts

Date: July 16, 2014

The Dynamic Learning Maps (DLM) Alternate Assessment Consortium is seeking educators from its partner states to review testlets (sets of 3-8 items) for the new assessments.  Panelists will review items in fall 2014.  We seek educators with a broad array of perspectives and backgrounds, especially individuals with content expertise in English language arts or math, and in education and assessment for students with significant cognitive disabilities.  Panelists will review testlets within a set window of time by previewing items on their computers and completing an online survey about each set of items.  All panelists must have access to a computer with internet access.  We ask that volunteers commit to at least five review assignments during a three-month window.  To volunteer as a panelist, complete the survey at https://kansasedu.qualtrics.com/SE/?SID=SV_eQdnL0NA9nJEBYF.  

DLM will notify selected volunteers according to the following schedule:

* Volunteer by July 27 and you will be notified of selection by July 30.  Panelist will complete training by August 17.

* Volunteer by August 17 and you will be notified of selection August 20.  Panelist will complete training by August 31.

* Volunteer by September 5 and you will be notified of selection by September 12.  Panelist will complete training by September 19.

If you have any questions about DLM external review, please email [email protected].  


Free Workshop on Welcoming Students with Visual Impairment to Your School

Source: Missouri School for the Blind

Intended Audience: General and special education teachers, related service providers, paraprofessionals who are or will be providing services to students with visual impairments

Date: July 16, 2014

A free workshop on Welcoming Students with Visual Impairment to Your School will be held Thursday, September 18, 2014, from 8:30 a.m. - 3:30 p.m. at Missouri School for Blind (MSB), St. Louis, Missouri.

This session is intended to provide information to teachers and paraprofessionals who are or will be providing services to students with visual impairments.  The training will use Welcoming Students with Visual Impairment to Your School: A Guide for Training Public School Personnel and Families about the Needs of Students with Visual Loss published by Perkins School for the Blind as a framework.  Topics will include an overview for teachers and paraprofessionals of the abilities and needs of a student with visual impairment and begin to help them to develop their own accommodations to meet the needs of individual students who attend their school.  Additional topics will include orientation and mobility and social skills.

For questions and registration information, go to http://www.msb.dese.mo.gov/ or contact: Annette Miller, Vision Supervisor, Outreach Services, MSB, [email protected]


REVISIONS to Special Education Compliance Program Review Standards and Indicators Manual

Source: Nancy Thomas, Assistant Director, Special Education Compliance

Intended Audience: Special Education Directors, Process Coordinators, Special Education Teachers, Related Services Staff, School Administrators, School Counselors, Parents, Advocates, and other interested parties

Date: July 16, 2014

FOR YOUR INFORMATION:

Revisions have been made to the Standards and Indicators Manual found on the Special Education Compliance web page http://dese.mo.gov/se/compliance/StandardsManual/.  The revisions include deletions, additions, as well as clarifications.  A list of all revisions and the reasons for them may be found at that site.  Please review these revisions and update your agency's practices and procedures to reflect these changes.

If you have questions or concerns about this document, please do not hesitate to call the Compliance Section at 573-751-0699. 


Visual Phonic Workshops

Source:  John Stains, Supervisor, Effective Practices

Intended Audiences:  Deaf Education Teachers, Speech-Language Pathologists, Audiologists, General Education Teachers, Other Professionals and Parents

Date: July 15, 2014

The Office of Special Education is sponsoring two sessions of the Visual Phonics workshop conducted by Missouri State University.  Visual Phonics is a tool that uses a combination of visual, tactile, kinesthetic, and auditory feedback to facilitate the development of phonemic awareness, reading, spelling, and speech production skills.  The system consists of 45 hand movements and written symbols that represent each phoneme and relate to how a sound is produced.

The workshops are free and will be held on August 4-5, 2014, and August 6-7, 2014, from 8:30 a.m. - 2:30 p.m. each day.  The workshops will be held at the Truman Office Building, 301 West High Street, Jefferson City, MO, Room 560A.  Attendees must attend both days and select which dates they prefer.   A light lunch will be provided but attendees are responsible for their own lodging, transportation, and other meals.

Registration is required.  To register or for more information, contact Leesa Schaumann by phone at 417-576-7959 or by email at [email protected].  There is a maximum of 15 participants per workshop.   


Webinars/Special Education/The Transfer Process for Students with Disabilities

Source: Office of Special Education

Intended Audience: School administrators, special education directors, and process coordinators, school counselors, school staff involved with enrollment of students

Date:  July 15, 2014

A webinar on the Special Education Transfer Student Process is available for viewing.  This webinar describes the process and compliance requirements that ensure a timely and seamless transfer for students with disabilities from one school district to another.  The updated model In-State and Out-of-State Transfer Documentation forms will be shared.  The webinar is presented by Nancy Thomas, Assistant Director, Special Education Compliance. 

To view this recorded webinar, go to: https://dese.mo.gov/communications/webinar/transfer-process-students-disabilities.  The webinar will later be posted under the Webinars - Recorded button at http://dese.mo.gov/webinar/.   


Seeking Applicants for Transition Liaisons

Source: John Stains, Supervisor, Effective Practices

Intended Audience: Special Education Directors, Special Education Teachers

Date: July 15, 2014

The Transition Coalition with sponsorship from Missouri Department of Elementary and Secondary Education (DESE) is recruiting school personnel to join the team of secondary Transition Liaisons.  All applications will be considered, however, filling liaison vacancies in Regions 2, 5, 6, 7, and 8 are a priority.

RPDC Region 2 - Heart of Missouri (Columbia) RPDC Region 5 - Northwest (Maryville) RPDC Region 6 - South Central (Rolla) RPDC Region 7 - Southwest (Springfield) RPDC Region 8 - St. Louis (St. Louis)

Missouri Transition Liaisons devote time and energy increasing the capacity of local level secondary special educators and districts.  They work within their own districts to enhance transition programming and reach out to other districts to engage them in opportunities to enhance their practices and programs.  Liaisons disseminate information at both the district and regional levels to develop a collaborative network of colleagues around issues related to secondary transition of youth with disabilities.

If selected as a liaison, an honorarium of $1,000 is provided to offset costs for lLiaisons to meet their responsibilities (travel, lodging, meals for site-based meetings, and trainings).  During the 2014-15 school year, liaisons will be expected to:

*             Contact a minimum of 4 identified school districts to engage them in transition professional development activities and to provide peer assistance and document the contacts using provided materials;

*             Attend 2 face-to-face meetings/training sessions (one in Fall 2014 and one in Winter 2015);

*             Participate in 2 conference calls/web meetings in Fall 2014 and Spring 2015;

*             Participate in online discussions on the Missouri Liaison website and on the Missouri Transition Community of Practice both at http://missouritransition.org/moodle/; and

*             Attend the 2015 Missouri Transition Summer Institute and support liaison activities during the event.

If you or someone you know would like to become a Missouri Transition Liaison, please complete the Transition Liaison application and submit by August 1, 2014.   The application is located at http://dese.mo.gov/special-education/effective-practices/transition


Methods of Meeting the IDEA Maintenance of Effort (MOE) Requirement

Source: Special Education Finance

Intended Audience: Superintendents, Special Education Directors, Finance Administrators

Date: July 14, 2014

As indicated in the "Proposed IDEA Regulation Changes to Maintenance of Effort (MOE) Requirement" SELs sent on June 25, 2014, under the IDEA Maintenance of Effort (MOE) requirement, LEAs must demonstrate they have spent at least the same amount for the education of children with disabilities from state and/or local funds in the current year as they have in the preceding fiscal year unless an adjustment or exception applies. LEAs can meet MOE by one of the following methods:

*             Total Local Funds Only 

*             Per Child/Per Capita Local Funds Only

*             Total Combination of State and Local Funds

*             Per Child/Per Capita Combination of State and Local Funds

Under the new proposed regulations, LEAs will no longer get to choose the method for which they meet MOE. LEAs must now report all expenditures by federal, state, and local funds separately, and the ePeGS system will select how the LEA meets MOE. In order to do this, LEAs will have to budget and track their expenditures from state and local funds separately, in addition to their expenditures with federal funds. There is no requirement on how much state vs. local funds goes into the special education program other than the LEA must continue to meet MOE from year to year by one of the methods described above.  

More information about tracking expenditures separately and MOE can be found in the MOE Proposed Regulation Guidance posted at http://dese.mo.gov/financial-admin-services/special-education-finance/special-education-maintenance-fiscal-effort

We will continue to provide information to LEAs regarding the impact of the MOE changes once final MOE regulations are issued.

Please contact our section by email at [email protected] or by calling 573-751-0622 with any questions regarding MOE.


Special Education Finance Staff Vacancy

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: July 8, 2014

The Data Specialist position in the Special Education Finance section that assists districts with county codes 051 through 115 is currently vacant.  Until the position is filled, questions regarding completing and submitting IDEA Part B Budget Applications, Payment Requests, Final Expenditure Reports (FERs), and Early Childhood Special Education (ECSE) Expenditure Reports should be directed to Cathy Ellingsworth.  Cathy can be reached at (573) 751-0623 or by email at [email protected]


State Performance Plan and OSEP's Evaluation of Missouri's Part C Program, First Steps

Source: Stephen Barr, Assistant Commissioner

Intended Audience: System Points of Entry (SPOEs), Early Intervention Providers, State Interagency Coordinating Council (SICC) Members

Date: July 2, 2014

For Your Information:

Missouri recently received notification that the U.S. Department of Education, Office of Special Education Programs (OSEP) has completed its evaluation of Missouri's performance under Part C of the Individuals with Disabilities Education Act (IDEA).  These are the regulations that govern the First Steps Early Intervention Program.  OSEP has identified Missouri in the determination category of "Needs Intervention." The determination was based on slippage in two compliance indicators that previously had 100% performance and two compliance indicators that were based on new federal requirements for specific documentation in the Individualized Family Service Plan (IFSP). The determination did not include an evaluation of Missouri's results data which indicate a high level of performance in delivering services in the natural environment, child find activities, and positive child and family outcomes.

To view the 2014 Determination Letter to Missouri, Response Table, Explanation of Determination, and Compliance Matrix go to http://www.dese.mo.gov/se/SPPpage.html (under the OSEP Correspondence and Rankings Section). 

Missouri's Part C State Performance Plan (SPP), required by IDEA, provided measurable and rigorous targets for Missouri in the area of 14 required indicators identified by OSEP.  On January 24, 2014, Missouri filed the Part C Annual Performance Report (APR) with OSEP; this reported the state's performance on the indicators and targets.  To view the 2014 SPP and APR go to:  http://www.dese.mo.gov/se/SPPpage.html.  

The APR for each state underwent an evaluation process by OSEP over the last few months.  This evaluation involved a review of Missouri's performance on all of the indicators as well as a review of the state's ability to provide valid, reliable, and timely data for each of the indicators.  I encourage you to be familiar with these documents as the SPP drives our monitoring focus and reflects the connection between compliance and performance.

Today, a letter will be sent electronically to each SPOE Director containing the Determination their SPOE agency received as a result of a review of their performance on selected SPP Indicators and other requirements.  A chart explaining the indicators reviewed and the SPOE's performance on each will be included with the letter.

Thank you for all your hard work on behalf of infants and toddlers with disabilities and their families. 


FY14 Special Education Part B Entitlement Final Expenditure Report (FER) Now Open

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: July 1, 2014

The 2013-14 (FY14) Special Education Part B Entitlement Final Expenditure Report (FER) is now available for data entry and due on or before September 30, 2014.  If the FY14 Part B FER is not submitted on or before September 30, 2014, current year (2014-15) Payment Requests will be held until the FER is submitted in an approvable format.  The FER grid should include federal Part B expenditures for all payments through September 30, 2014, that were obligated prior to June 30, 2014.  For step-by-step instructions on completing and submitting the FY14 Part B FER, review the ePeGs Final Expenditure Report Training Guide FY14 located at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.

Remaining unexpended Part B funds from the FY14 grant may be carried over and expended in 2014-15.  However, in order for carryover funds to appear in 2014-15, the district must amend their FY15 Part B Budget Application once the FY14 Part B FER is approved.

Maintenance of Effort (MOE) for 2013-14 can only include non-federal special education expenditures from July 1, 2013, through June 30, 2014.   

The FY14 Part B FER must be accurate and account for all special education expenditures before it is submitted as there will be no FY14 Part B FER revisions allowed unless there is an audit/monitoring finding.

Questions may be directed by email to [email protected] or by calling 573-751-0622. 


Requesting Payment of Federal IDEA Part B Funds in FY15

Source: Special Education Finance, Division of Financial and Administrative Services

Intended Audience: Special Education Directors, District Administrators

Date: June 26, 2014

The FY15 Part B Payment Request due date schedule has been posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations under Due Dates.

When submitting Part B Payment Requests, please note the following requirements: 

- LEAs must have an approved current year budget application prior to requesting payments.

- LEAs do not have to submit a prior year (FY14) Part B FER to start requesting payments in July for FY15.  However, if LEAs fail to submit the prior year Part B FER by September 30, 2014; any future payment requests will be held until the prior year FER is submitted in an approvable format.

- LEAs must request Part B IDEA funds based on cumulative expenditure amounts that are reported on payment requests. 

- Payment requests may only include amounts already expended and/or amounts that will be expended within three business days of receipt of funds.

- Expenditures on payment requests by object code subtotals may not exceed 10% of the grand total amount budgeted.

- Payment requests must be submitted by 11:59 p.m. on the first day of the month in order to be processed in that month's school payment, even if the first day of the month falls on a weekend or holiday.

- LEAs with proportionate share obligations must ensure there are sufficient funds left to cover any unexpended proportionate share obligation amounts.  Therefore, LEAs should not request 100% of their funds in their final payment request and/or Part B FER if the LEA has unexpended proportionate share funds.

For more information, please review the ePeGs Payment Request Training Guide FY15 at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  Questions may be directed to [email protected] or 573-751-0622. 


Proposed IDEA Regulation Changes to Maintenance of Effort (MOE) Requirement

Source: Special Education Finance

Intended Audience: Superintendents, Special Education Directors, Finance Administrators

Date: June 25, 2014

Under the IDEA Maintenance of Effort (MOE) requirement, LEAs must demonstrate they have spent at least the same amount for the education of children with disabilities from state and/or local funds in the current year as they have in the preceding fiscal year unless an adjustment or exception applies.  LEAs can meet MOE using a combination of state and local funds or local funds only.  The proposed IDEA regulation changes to MOE require LEAs to report special education expenditures paid with state funds and special education expenditures paid with local funds separately when demonstrating MOE compliance.  This change will be effective on the 2014-15 Part B FER MOE actual grid in ePeGs.  Therefore, in order to be able to report MOE accurately in 2014-15, LEAs are encouraged to track special education expenditures paid from state, local, and federal sources separately beginning July 1, 2014.

LEAs should use project/source codes to track special education expenditures paid from state, local, and federal sources separately.  More information about tracking expenditures separately and MOE can be found in the MOE Proposed Regulation Guidance posted at http://dese.mo.gov/financial-admin-services/special-education-finance/special-education-maintenance-fiscal-effort

We will continue to provide information to LEAs regarding the impact of the MOE changes once final MOE regulations are issued.

Please contact our section by email at [email protected] or by calling 573-751-0622 with any questions regarding MOE. 


REMINDER: FY15 IDEA Part B Budget Applications due July 1, 2014

Source: Special Education Finance

Intended Audience: Superintendents, Special Education Directors, Finance Administrators

Date: June 25, 2014

FY15 IDEA Part B Budget Applications are due July 1, 2014.  Applications submitted before July 1 will be substantially approved as of July 1, while applications submitted July 1 and after will be substantially approved as of the submission date.  Districts may only start obligating IDEA Part B funds after the substantially approved date of the application.

The FY15 IDEA Part B allocation amount is shown as the funds available link at the top of the Part B Budget Application grid in ePeGs.  FY15 IDEA Part B allocation amounts are also posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  Please note that FY14 IDEA Part B carryover and proportionate share carryover amounts are NOT part of the FY15 allocation amounts. 

To assist districts in budgeting the current year obligation of proportionate share funds prior to the approval of the 2013-14 Part B FER, the Special Education Finance Section has calculated an estimated current year proportionate share obligation amount for each eligible district.  A spreadsheet with the estimated current year proportionate share obligation amounts is posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  Districts with an estimated current year proportionate share obligation must budget this amount on their initial 2014-15 Part B budget application.  After the 2013-14 Part B FER is approved, a 2014-15 budget revision can be created to budget the final current year and carryover proportionate share amounts.  More information regarding budgeting proportionate share funds can be found at http://dese.mo.gov/communications/webinar/budgeting-and-releasing-proportionate-share-funds.  

Some districts may also have an opportunity to reduce Maintenance of Effort (MOE) in 2014-15 by taking the adjustment to MOE.  A spreadsheet indicating which districts are eligible for this option along with a guidance document providing information about this opportunity and describing how the adjustment to MOE is tied to using Part B funds for Coordinated Early Intervening Services (CEIS) are posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.    

New charter schools will show a zero FY15 Part B IDEA allocation until the Special Education Finance Section calculates estimated allocations in November 2014.  Existing charter schools with significant expansion will have their FY15 Part B IDEA allocations recalculated in November 2014 as well.

A training guide for completing and submitting the 2014-15 Part B Budget Application is available at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.     

Please contact the Special Education Finance Section with any questions at (573) 751-0622 or [email protected].  


FY15 Special Education Finance Due Dates

Source: Special Education Finance Section

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: June 18, 2014

The Special Education Finance due dates for FY15 are posted on the Special Education Finance website under "Due Dates" at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.   Please note that the due date for the FY14 Early Childhood Special Education (ECSE) Expenditure Report (ER) has changed to October 17, 2014.

Please contact the Special Education Finance Section if you have any questions at (573) 751-0622 or by email at [email protected].


21st Annual Deaf and Hard of Hearing Awareness Day

Source: Christopher Ludvigsen, Community Support Liaison, Missouri Commission for the Deaf and Hard of Hearing (MCDHH)

Intended Audience: Directors of Special Education, Teachers of Deaf/Hard of Hearing, Sign Language Interpreters

Date: June 18, 2014

Join us for our 21st Annual Deaf and Hard of Hearing Awareness Day on June 21, 2014.  The Missouri Commission for the Deaf and Hard of Hearing (MCDHH) and Six Flags St. Louis are working together to provide a fun and educational experience to the supporters of the Deaf and Hard of Hearing Community.  Sign Language interpreters will be stationed in several areas of the park throughout the day including all shows, the train, Guest Relations, First Aid, and the Main Gate.  MCDHH and other organizations who are involved in the Deaf and Hard of Hearing Community will be stationed in the Palace Gardens Area with information.

Prices for the Deaf and Hard of Hearing Awareness Day are $27.99 + tax if purchased online in advance or $32.99 + tax if purchased at the Main Gate with a Deaf Awareness Day coupon.  Coupons and information on how to purchase tickets are available through the MCDHH Needs a link.  All family members and supporters of the Deaf and Hard of Hearing Community are welcome for this event, however, all individuals attending will require an admission ticket.

If you are planning to purchase online, visit the website, https://www.sixflags.com/stlouis.  You need to click on "promo code" on the top right hand corner and enter "MCDHH".

The park hours for this event are 10:30 a.m. - 10 p.m.  Hurricane Harbor is included with your paid admission ticket.

Questions or comments may be directed to Christopher Ludvigsen at [email protected].  For more information about MCDHH, go to http://mcdhh.mo.gov/.   


Subject: DESE Announces New Superintendent for Missouri School for the Blind

Source: Stephen Barr, Assistant Commissioner

Date: June 17, 2014

The Department of Elementary and Secondary Education is pleased to announce the selection of Mr. Geoffrey Barney as Superintendent for the Missouri School for the Blind beginning with the 2014-15 school year.  Mr. Barney succeeds Ms. Patty Yocum who successfully led the residential school in St. Louis for the past five years.  In addition to the residential program, the Missouri School for the Blind provides support services to blind and visually impaired students and their families and to school districts statewide. 

Mr. Barney received his initial degree in the area of zoology from Brigham Young University in Utah.  His master's degree in educational administration was conferred by Chapman University in California and his Specialist in administration was obtained from Missouri Baptist University in Union, MO.  He has many years of successful experience in educational administration.  Many of those experiences were gained in districts in the state of California.  Most recently, Mr. Barney was a building administrator and then an area director for the Missouri Schools for Severely Disabled.   

The Department is appreciative of the members of the selection committee from the Missouri School for the Blind Advisory Board and the Alumni Association.  We also thank the many members of the school and the department who assisted with school tours, communication, technology, space, etc.  A special thank you goes to Ms. Yocum for the dedication and enthusiasm she brought to the job.  We wish her well in retirement. 


2014 Missouri Transition Institute and Dropout Prevention Summit June 23-25, 2014 - Reminder to Register

Source: John Stains, Supervisor, Effective Practices

Intended Audience: Special Education Teachers, General Education Teachers, Counselors, Work Experience Coordinators, Administrators, Parents, Vocational Rehabilitation Counselors

Date: June 9, 2014

Registration is still open for the DESE Transition Institute to be held June 23-25, 2014.  The theme this year is Engagement: Parent, Student, Community.  Participants will be given opportunities to receive valuable, up-to-date information on how to improve engagement for students, their parents, and increase positive school and community engagement.  Keynote speakers and breakout sessions will focus on parent involvement in their child's educational career; dropout prevention strategies for school personnel, agency personnel, and parents; technical assistance in transition action planning; and, support agency involvement in engaging students. 

To register follow this link: http://dese.mo.gov/special-education/effective-practices/workshops-presentations.   

This year's institute will be held at the Holiday Inn Executive Center, 2200 I-70 Drive SW, Columbia, MO 65203.  Registration fee will be $15 per person.  The fee may be paid in advance or at the time of registration.  Payment may be check or money order to be made out to Treasurer, State of Missouri.  No purchase orders will be accepted.  Registration fee is nonrefundable but substitutes will be allowed.  If mailing your registration fee in advance, mail to: Lina Browner, Office of Special Education, DESE, P. O. Box 480, Jefferson City, MO 65102.  Please indicate the name(s) of all registrants(s) for whom the check is paying.  Registration will begin at 10:00 a.m. on Monday, June 23.  Opening session begins at 12:00 p.m. (noon). 

Registrants will be responsible for their lodging costs and all other expenses.  Lunch will be provided on Tuesday, June 24, 2014.  Registrants will be responsible for all other meals during the Institute.  There will be a list of area restaurants in your packets for your convenience.  The room rate for this event is $64.20 per night with one and two bed rooms available.  You must contact the hotel directly to reserve rooms.  Reservations can be made by calling the Holiday Inn Executive Center at 573-445-8531, toll free at 888-465-4329, or online at http://goo.gl/6qJTHA (whether calling in or reserving online, use Event Code "UMM" to receive the discounted rate).

The agenda is on My Learning Plan to view.

Deadline for registration is June 13, 2014.

If you have questions or need additional information, contact John Stains at [email protected] (573-751-0225) or Barb Gilpin at [email protected]


Function Code 1931 Change

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: May 27, 2014

Function Code 1931 is changing from "Tuition, Severely Disabled Program Within the State" to "Tuition, Special Education Program Within the State" beginning with the 2014-15 Special Education Part B Budget Application.  This code should be used in ePeGS to report the tuition paid for students with IEPs to attend the following: school districts in the state, state institutions (approved by the Department's Office of Special Education), and private institutions both in and out of state (approved by the Department's Office of Special Education).

However, because 1931 can't be used for posting expenditures in the ASBR, districts should continue to use 1932 to report the tuition expenditures described above in the ASBR.

Districts should continue to code payments for tuition from one school district to another school district (e.g. for a child from an elementary K-8 district to attend a high school district or for a child who cannot be served by his resident district) to Function Code 1911 as these are not specific special education tuition payments. Function Code 1911 is also used to cover: (1) instances in which pupils are legally assigned to another district and (2) bill back for local tax effort (including payments to the Missouri Schools for the Severely Disabled).  Again, these are not specific special education payments and, therefore, should NOT be coded to 1931 in ePeGs or 1932 in the ASBR.

The name change to Function Code 1931 in the Missouri Financial Accounting Manual and ePeGs system will not take place until the beginning of the 2014-15 school year, however the Division wanted districts to be aware of the upcoming change as they budget for FY15.

Contact the Special Education Finance Section with any questions at (573) 751-0622 or [email protected]


Subject: Early Childhood Special Education (ECSE) Lease Agreements for 2013-14

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents, ECSE Coordinators

Date: May 23, 2014

Action Required: YES

In order to seek reimbursement for facility/modular unit, copier, and bus/vehicle leases for the 2013-14 school year, districts must submit a copy of the lease agreement and a completed Lease Form to the Special Education Finance Section by June 13, 2014.  All facility leases must contain the square footage and total lease cost.  Districts may not charge lease costs to the ECSE program for buildings that are owned by the district.

The Lease Form is located at http://dese.mo.gov/financial-admin-services/special-education-finance/early-childhood-special-education-finance.  Leases and Lease Forms may be faxed to: (573) 526-6898, emailed to [email protected], or mailed to: Division of Financial and Administrative Services, Special Education Finance, P O Box 480, Jefferson City, MO 65102.  Special Education Finance staff will upload the information into the ECSE Expenditure Report for the 2013-14 year.      

If the lease amount is not listed in the 2013-14 ECSE Expenditure Report at the time of submission or the amount is incorrect, please contact the Special Education Finance Section.

Questions may be directed to the Special Education Finance Section at (573) 751-0622 or by email at [email protected]


Webinars/Special Education and English Language Learners:  Issues and Implications in the Referral Process for Special Education

Source: Office of Special Education

Intended Audience:  Special Education Teachers, ESL Teachers, school administrators, special education administrators, ELL coordinators, Special education process coordinators, school counselors, General Education Teachers, Parents of ELL students, school board members, and other persons involved with decision making for ELL students

Date: May 20, 2014

The Office of Special Education and the Office of Quality Schools have developed guidance and resources to assist school staff working with English Language Learners who are experiencing difficulty in the school setting and may need to be referred for consideration of a special education evaluation.  This is the second in a series of webinars designed to address the issues and implications for English Language Learners (ELL) throughout the special education process.  The 75 minute recorded webinar highlighting Tier 1 instructional supports as well as Tier 2 and 3 instructional interventions unique to ELLs has been posted at http://dese.mo.gov/communications/webinar/SpecEdELL06-02-14.  The recorded webinar will also highlight resources to assist school staff in differentiating the effect of second language influence and the suspicion of a disability.  Agency staff are encouraged to watch the recorded webinar and submit any questions to: [email protected] (indicate "ELL and SpEd webinar" in the subject line). 

A LIVE question and answer webinar will be held on Monday, June 2, 2014, beginning at 1:30 p.m. to answer submitted questions as well as to respond to any questions that are received during the webinar as time allows.  These questions will be compiled into an ELL and Special Education FAQ and posted along with the original recording. 

To participate in the LIVE question and answer webinar, go to http://dese.mo.gov/communications/webinar/SpecEdELL06-02-14.  The webinar will be recorded and posted under the Webinars - Recorded button at http://dese.mo.gov/webinar/.

Both webinars will be presented by Tiffani Muessig, Supervisor of Special Education Effective Practices; Lori Hanna, Director of ELL Curriculum; and, Nancy Thomas, Assistant Director of Special Education Compliance.

If you need an accommodation as required by the Americans with Disabilities Act to participate in this webinar, please call 573-751-5739 at least 48 hours in advance of the webinar to discuss the accommodation.


 

Second May and June School Payment Option for IDEA Part B Funds

Source: Special Education Finance

Intended Audience: Superintendents, School Administrators, Special Education Directors, and Financial Staff

Date: May 20, 2014

Districts have the option of requesting a second school payment in May and June for their 2013-14 IDEA Part B grant.  If the second payment option is chosen, the district must continue to meet Cash Management Improvement Act (CMIA) requirements that funds requested are either for expenditures that have already occurred or funds requested will be expended within three days of receipt.  The district will return any funds overpaid and pay interest on any funds that do not meet the CMIA requirements.

Second May Payment

Payment requests for second May payment must be submitted by noon on Wednesday, May 21 with a comment indicating the request is for the second May payment. Districts that already have a payment in submitted status that would like it to be processed in the second May payment must revise the payment request to make any necessary changes to the requested amount to be in compliance with CMIA and insert a comment indicating the request is for second May payment.  Districts will receive the funds on May 30.  Any payment requests without a comment will be held and processed in the next month's school payment.

Second June Payment

Districts will be able to request funds in the first school payment as well as the second school payment in June.  Payment requests for first June payment are due by midnight on June 1.  Payment requests for second June payment must be submitted by noon on Monday, June 23 with a comment indicating the request is for the second June payment.  Districts will receive the funds on June 30.  Any second June payment requests without a comment will be held and processed in the next month's school payment.

Contact the Special Education Finance Section with any questions at (573)751-0622 or [email protected]


Webinars - The Speech Implementer Model:  Past, Present and Future - REMINDER

Source: Office of Special Education

Intended Audience:  Special education administrators, special education process coordinators, speech/language pathologists, speech language pathology assistants, speech implementers, school administrators, school board members, representatives of institutes of higher education, parents of children with disabilities, and advocates

Date: May 14, 2014

REMINDER:  The Office of Special Education has UPDATED guidance and requirements for the use of the speech implementer model as a service delivery option for providing speech/language services to students with disabilities.  A LIVE question and answer webinar will be held on Friday, May 16, 2014, beginning at 10:00 a.m. to answer submitted questions as well as to respond to any questions received during the webinar as time allows.  To participate in the LIVE question and answer webinar, go to http://dese.mo.gov/communications/webinar/speech-implementer.  The webinar will be recorded and posted under the Webinars - Recorded button at http://dese.mo.gov/communications/webinar

NOTE:  The updated Speech Implementer Model Application for Approval form is now posted at http://dese.mo.gov/forms/MO5002087.pdf.

The 25 minute recorded webinar highlighting changes in the application process has been posted at http://dese.mo.gov/communications/webinar/speech-implementer.   This recorded webinar also highlights changes in the expectations for use of the model beginning with the 2014-15 school year as well as introduces new resources to help LEAs to meet compliance requirements.  


2014-15 IDEA Part B Budget Application Now Open

Source: Special Education Finance
Intended Audience: Special Education Directors, Superintendents, Financial Administrators
Date: May 13, 2014

The 2014-15 Part B Budget Application is now open for data entry and is due on July 1, 2014.  Applications submitted before July 1 will be substantially approved as of July 1, while applications submitted July 1 and after will be substantially approved as of the submission date.  Districts may only start obligating IDEA Part B funds after the substantially approved date of the application.

The FY15 IDEA Part B allocation amount is shown as the funds available link at the top of the Part B Budget Application grid in ePeGs.  FY15 IDEA Part B allocation amounts are also posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  Please note that FY14 IDEA Part B carryover and proportionate share carryover amounts are NOT part of the FY15 allocation amounts. 

To assist districts in budgeting the current year obligation of proportionate share funds prior to the approval of the 2013-14 Part B FER, the Special Education Finance Section has calculated an estimated current year proportionate share obligation amount for each eligible district.  A spreadsheet with the estimated current year proportionate share obligation amounts is posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  Districts with an estimated current year proportionate share obligation must budget this amount on their initial 2014-15 Part B budget application.  After the 2013-14 Part B FER is approved, a 2014-15 budget revision can be created to budget the final current year and carryover proportionate share amounts.  More information regarding budgeting proportionate share funds can be found at               http://dese.mo.gov/communications/webinar/budgeting-and-releasing-proportionate-share-funds

Some districts may also have an opportunity to reduce Maintenance of Effort (MOE) in 2014-15 by taking the adjustment to MOE.  A spreadsheet indicating which districts are eligible for this option along with a guidance document providing information about this opportunity and describing how the adjustment to MOE is tied to using Part B funds for Coordinated Early Intervening Services (CEIS) are posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.   

New charter schools will show a zero FY15 Part B IDEA allocation until the Special Education Finance Section calculates estimated allocations in November 2014.  Existing charter schools with significant expansion will have their FY15 Part B IDEA allocations recalculated in November 2014 as well.

A training guide for completing and submitting the 2014-15 Part B Budget Application will soon be available at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.   

Please contact the Special Education Finance Section with any questions at (573) 751-0622 or [email protected]


IDEA Part B Payment Requests

Source: Special Education Finance, Division of Financial and Administrative Services
Intended Audience: Special Education Directors, District Administrators
Date: May 13, 2014

Districts may now request 100% of their approved budgeted amount of IDEA Part B funds beginning with the June school payment as indicated on the payment request schedule located at: http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.   Payment requests must be submitted by 11:59 p.m. on the first day of the month in order to be processed in that month's school payment. 

Districts with proportionate share obligations must ensure they leave sufficient funds to cover any unexpended proportionate share obligation amounts.  These funds must carry over into the next fiscal year.  If sufficient funds are not left, a Part B refund may be necessary.

Questions may be directed to [email protected] or 573-751-0622.  


Local Compliance Plan

Source: Thea Scott, Interim Director, Compliance
Intended Audience: Superintendents and Administrators of Special Education
Date: May 12, 2014

Action: Approval by local Board of Education and submission to DESE by July 1, 2014

A letter was sent by electronic mail to all superintendents April 24, 2014, informing them of the revised Local Compliance Plan posted on our website at: http://dese.mo.gov/special-education/compliance/local-compliance-plan.   Attached to the letter were instructions for adopting/adapting the Local Compliance Plan and for completing the Certification Statement concerning the Plan.  This certification needs to be completed, including signatures of authorized representatives of the local agency, and returned to our office by no later than July 1, 2014.  The Local Plan in its entirety, as well as the letter, instructions, and certification statement are located at the website above.

Recent changes to state regulations have been incorporated into this Local Compliance Plan.  We recommend a thorough review of its contents and careful consideration of the agency's responsibilities in serving students with disabilities. 


Save the Date for the Hand In Hand Course: Understanding Deafblindness for Education Teams of Students with Combined Vision and Hearing Loss 

Source:  Missouri Deafblind Technical Assistance Project/Missouri School for the Blind
Intended Audience:  Parents, teachers, paraprofessionals, therapists, administrators of students with combined vision and hearing loss
Date: May 6, 2014

Mark your calendars for the 2014-2015 Hand In Hand course which will be October 22, 23, and 24, 2014; January 27 and 28, 2015 and April 21 and 22, 2015 in Springfield, Missouri at the Holiday Inn and Suites, 2720 North Glenstone.  The course combines self-studies, homework assignments, and action planning with on-site mentoring and three face-to-face sessions with course instructors.  Participants will apply acquired knowledge regarding visual impairment, auditory impairment, communication, and movement to the programming of the students they serve with the combined vision and hearing loss.  College credit is available. 

Registration will be posted August 2014 at:  http://www.msb.dese.mo.gov/.  Select Resources to Schools/Missouri Deafblind Technical Assistance Project.

For information contact:  Susan Bonner, Project Coordinator, MSB at (314) 776-4320 ext. 3255 or [email protected]


Webinars - The Speech Implementer Model:  Past, Present, and Future

Source: Office of Special Education
Intended Audience:  Special education administrators, special education process coordinators, speech/language pathologists, speech language pathology assistants, speech implementers, school administrators, school board members, representatives of institutes of higher education, parents of children with disabilities, and advocates
Date: May 5, 2014

The Office of Special Education has UPDATED guidance and requirements for the use of the speech implementer model as a service delivery option for providing speech/language services to students with disabilities.  A 25-minute recorded webinar highlighting changes in the application process has been posted at http://dese.mo.gov/communications/webinar/speech-implementer.  This recorded webinar also highlights changes in the expectations for use of the model beginning with the 2014-15 school year as well as introduces new resources to help LEAs to meet compliance requirements.

**Please note the updated Application for Approval of the Speech Implementer Model is not yet posted.  We will inform you as soon as it is on the web.**

Agency staff is encouraged to watch this webinar and submit any questions to: [email protected] (indicate "Speech Implementer Model webinar" in the subject line). There will be a LIVE question and answer webinar on Friday, May 16, 2014, beginning at 10:00 a.m. to answer submitted questions as well as respond to any questions received during the webinar as time allows.  These questions and answers will be compiled into a Speech Implementer FAQ and posted with the original recording. 

To participate in the LIVE question and answer webinar, go to http://dese.mo.gov/communications/webinar/speech-implementer.  The webinar will be recorded and posted under the Webinars - Recorded button at http://dese.mo.gov/webinar/.

If you need an accommodation as required by the Americans with Disabilities Act to participate in this webinar, please call 573-751-5739 at least 48 hours in advance of the webinar to discuss the accommodation.  


Free Workshop on Assessments for Students with Visual Impairments

Source: Beth Bashore, Assistant Director, Effective Practices
Intended Audience: Superintendents, Special Education Directors/Process Coordinators, teachers working with a student with a visual impairment and additional severe disabilities, paraprofessionals, and parents
Date: May 5, 2014

DESE, through the Office of Special Education, in coordination with the Northeast Regional Professional Development Center would like to invite you to a professional development opportunity; "Functional Vision Assessment/Learning Media Assessment" on June 20, 2014, from 10:00 a.m. - 3:00 p.m. at Northeast RPDC Truman State University. There will be a working lunch - must bring sack lunch, no lunch provided.  Must register to attend!  Participation is limited to 30.

This workshop is intended for certificated teachers of students with visual impairments, paraprofessionals who may be assisting the teachers with functional vision evaluations, administrators who are interested in learning more about Functional Vision Assessments (FVA), and parents who may be interested in knowing what to expect when their child has been referred for a functional vision evaluation.  Components of an appropriate FVA will be discussed, demonstrations of specific instruments, and appropriate report writing will be topics covered.

To register for the workshop, go to the Northeast RPDC web site at http://rpdc.truman.edu.   Click on 'Workshops"; click on "Northeast RPDC Workshop Registrations"; make sure the between dates in the search options box include June; scroll down the screen to see the workshop offerings (listed by date); click on the workshop title you want; and, follow the directions to enroll.

For more information, contact J. Anthony Blades, Blindness Skills Specialist, Northeast RPDC Truman State University, at [email protected] or Northeast Regional Professional Development Center, 1312 Violette Hall, Truman State University, 100 East Normal, Kirksville, MO 63501.


2014 Missouri Transition Institute and Dropout Prevention Summit - UPDATED REGISTRATION LINK

Source: John Stains, Supervisor, Effective Practices
Intended Audience: Special Education Teachers, General Education Teachers, Counselors, Work Experience Coordinators, Administrators, Parents, Vocational Rehabilitation Counselors
Date: May 2, 2014

Registration is now open for the DESE Transition Institute to be held June 23-25, 2014.  The theme this year is Engagement: Parent, Student, Community.  Participants will be given opportunities to receive valuable, up-to-date information on how to improve engagement for students, their parents, and increase positive school and community engagement.  Keynote speakers and breakout sessions will focus on parent involvement in their child's educational career; dropout prevention strategies for school personnel, agency personnel, and parents; technical assistance in transition action planning; and, agency involvement in engaging students.

To register follow this link: http://dese.mo.gov/special-education/effective-practices/workshops-presentations.

This year's institute will be held at the Holiday Inn Executive Center, 2200 I-70 Drive SW, Columbia, MO 65203.  Registration fee will be $15 per person.  The fee may be paid in advance or at the time of registration.  Payment may be check or money order to be made out to Treasurer, State of Missouri.  No purchase orders will be accepted.  Registration fee is nonrefundable but substitutes will be allowed.  If mailing your registration fee in advance, mail to: Lina Browner, Office of Special Education, DESE, P. O. Box 480, Jefferson City, MO 65102.  Please indicate the name(s) of all registrants(s) for whom the check is paying.  Registration will begin at 10:00 a.m. on Monday, June 23.  Opening session begins at 12:00 p.m. (noon).

Registrants will be responsible for their lodging costs and all other expenses.  Lunch will be provided on Tuesday, June 24, 2014.  Registrants will be responsible for all other meals during the Institute.  There will be a list of area restaurants in your packets for your convenience.  The room rate for this event is $64.20 per night with one and two bed rooms available.  You must contact the hotel directly to reserve rooms. Reservations can be made by calling the Holiday Inn Executive Center at 573-445-8531, toll free at 888-465-4329, or online at http://goo.gl/6qJTHA (whether calling in or reserving online, use Event Code "UMM" to receive the discounted rate).

The agenda will be uploaded by May 15, 2014.

If you have questions or need additional information, contact John Stains at [email protected] (573-751-0225) or Barb Gilpin at [email protected]


Special Education New Director Academy, Summer 2014

Source: Pam Williams, Coordinator, Special Education Services 
Intended Audience: Superintendents, Special Education Directors, Process Coordinators, Special Education Teachers, and LEAs anticipating hiring a new Director of Special Education for the 2014‐2015 school year 
Date: April 30, 2014 
 
The Office of Special Education is again hosting a New Director of Special Education Academy to be held in July in Jefferson City.  
 
Who should attend this academy?*** 
This year, the Office of Special Education is inviting new (1st year) directors, as well as inviting back the directors from last year's academy as follows:  
 
***New Directors: July 23, 24, and 25 
This academy will focus on core activities new directors must complete during their initial months of employment that will assist them in the management of special education procedures and practices that promote positive outcomes for students with disabilities while ensuring the rights of students with disabilities and their parents are protected. Topics to be covered are: Special Education Compliance, Funds Management, Data Collection and Reporting, Effective Instructional Practices, Special Education State Performance Plan, Special Education Program Evaluation, General Supervision/Monitoring of Special Education Programs, and Program Improvement Planning.  A "new" director is defined as a person who will be assuming the position/duties of a Director of Special Education for the first time during the 2014‐2015 school year.  Districts planning to hire an individual who has never been a Director of Special Education in any Missouri school district or an individual who will be assuming such a position during the coming school year are encouraged to reserve these dates and submit a registration to the Office of Special Education as soon as possible. 
 
***Second Year Returning Directors: July 24 and 25 
Some information from last year will be repeated as well as more in‐depth conversation on topics described above. 
 
 

Guidance from the Office of Special Education and Rehabilitative Services on LEA Maintenance of Effort

Source: Dr. Stephen Barr, Assistant Commissioner
Intended Audience: Superintendents, Administrators, Special Education Directors, and Special Education Finance
Date:  April 2, 2014

The Office of Special Education and Rehabilitative Services (OSERS) with the U.S. Department of Education has published a letter to inform districts about a provision in the Consolidated Appropriations Act, 2014 related to the Part B requirement that local educational agencies (LEAs) maintain the level of local, or state and local, expenditures to the education of children with disabilities, known as maintenance of effort (MOE).  The letter analyzes both the compliance and the eligibility aspects of MOE.  Tables are included to clarify how MOE should be computed.  Districts should review the letter in preparing budgets for the 2014-2015 school year.

The letter can be found at http://dese.mo.gov​/sites/default/files/se-osep-ltr-ccso-lea-moe031314.pdf