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Missouri Special Education Advisory Panel Annual Report Letter

Source: Stephen Barr, Assistant Commissioner

Intended Audience: School districts, other responsible public educational agencies, and parents

Date: July 1, 2015

The Missouri Special Education Advisory Panel's Annual Report letter for 2014-15 has been posted on the Office of Special Education's website at http://dese.mo.gov/special-education/advisory-panels/seap/annual-reports.  The letter contains an overview of the responsibilities and activities of the Special Education Advisory Panel during the 2014-15 school year.    


Comment Period for Proposed Rule Related to Early Learning Facility Rental Agreements

Source: Special Education Finance

Intended Audience: Stakeholders in the Early Childhood Special Education (ECSE) Program

Date: July 1, 2015

The comment period for published rule 5 CSR 30-640.200, which proposes to apply a funding formula for early learning facility rental agreements (including Early Childhood Special Education), opens today and runs through July 30, 2015.  The rule, along with an estimated fiscal impact, is posted at: http://www.sos.mo.gov/adrules/moreg/current/v40n13/v40n13.pdf starting on page 834 of the register.  The cost per square foot by county as described in the rule is posted at: http://dese.mo.gov/sites/default/files/sef-ECSELeaseCostByCounty.pdf

Public comments may be submitted to [email protected].  Comments may also be mailed to: Department of Elementary and Secondary Education, Special Education Finance, P.O. Box 480, Jefferson City, MO 65102. 


2015-16 IDEA Part B Budget Application Due July 1

Source: Special Education Finance

Intended Audience: Special Education Directors, Superintendents, Financial Administrators

Date: June 30, 2015

The 2015-16 Part B Budget Application is due on July 1, 2015.  Applications submitted before July 1 will be substantially approved as of July 1, while applications submitted July 1 and after will be substantially approved as of the submission date.  Districts may only start obligating IDEA Part B funds after the substantially approved date of the application.

There are a number of changes to the 2015-16 Part B budget application.  These changes include:

1. Function codes 1932 and 1933 have been added to the budget grid.  Function code 1932 is for coding tuition for special education services to other districts outside of the State.  Function code 1933 is for coding tuition for special education services to private agencies or private schools in or outside of the State.  As a reminder, Function code 1931 is for coding tuition for special education services to other districts in the State. Local Tax Effort (LTE) costs should not be budgeted in function code 1931.  All LTE costs, including LTE paid to the MO Schools for the Severely Disabled (MSSD), should be coded to function code 1911.

2. Function codes 2553 and 2554 have been added to the budget grid.  Costs for contracted disabled transportation should be coded to function code 2553 and costs for district operated disabled transportation should be coded to function code 2554.  Prorated costs for transportation of IEP students on nondisabled routes will continue to be coded to function code 2500.

3. A supporting data page has been added to the budget application.  The first section of the page is an information tool for LEAs to use to determine how budgeting for Coordinated Early Intervening Services (CEIS) will impact the amount of MOE adjustment the LEA may take and vice versa.  This is not required to be completed.  In the second section of the page, the LEA must indicate whether or not the LEA will serve ECSE students or incur ECSE transportation costs in the upcoming year.  This is to assist the Division in calculating ECSE federal allocations.  This section of the page must be completed by all LEAs.  

4. Maintenance of Effort budgeting for eligibility has been added to the budget application.  In order to be eligible for an IDEA Part B grant in the upcoming year, the LEA must develop a budget that demonstrates it intends to maintain (or increase) the amount of local, or State and local funds, it spends for the education of children with disabilities when compared to the amount it actually expended in the most recent fiscal year for which information is available. 

The FY16 IDEA Part B allocation amount is shown as the funds available link at the top of the Part B Budget Application grid in ePeGs.  FY16 preliminary IDEA Part B allocation amounts are also posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.   Please note that FY15 IDEA Part B carryover and proportionate share carryover amounts are NOT part of the FY16 allocation amounts. 

To assist districts in budgeting the current year obligation of proportionate share funds prior to the approval of the 2014-15 Part B FER, the Special Education Finance Section has calculated an estimated current year proportionate share obligation amount for each eligible district.  A spreadsheet with the estimated current year proportionate share obligation amounts is posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  Districts with an estimated current year proportionate share obligation must budget this amount on their initial 2015-16 Part B budget application under function code 1224.  After the 2014-15 Part B FER is approved, a 2015-16 budget revision can be created to budget the final current year and carryover proportionate share amounts.  More information regarding budgeting proportionate share funds can be found at http://dese.mo.gov/communications/webinar/budgeting-and-releasing-proportionate-share-funds.   

Some districts may also have an opportunity to reduce Maintenance of Effort (MOE) in 2015-16 by taking the adjustment to MOE.  A spreadsheet indicating which districts are eligible for this option along with a guidance document providing information about this opportunity and describing how the adjustment to MOE is tied to using Part B funds for Coordinated Early Intervening Services (CEIS) are posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.     

New charter schools will show a zero FY16 Part B IDEA allocation until the Special Education Finance Section calculates estimated allocations in November 2015.  Existing charter schools with significant expansion will have their FY16 Part B IDEA allocations recalculated in November 2015 as well.

A training guide for completing and submitting the 2015-16 Part B Budget Application is available at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  In addition, a webinar demonstrating how to complete a 2015-16 Part B Budget Application has been recorded and can be viewed at http://dese.mo.gov/communications/webinar/2015-16-part-b-budget-application-demonstration.  Finally, the MOE Final Regulations and a MOE Regulations FAQs document have been posted at http://dese.mo.gov/financial-admin-services/special-education-finance/special-education-maintenance-fiscal-effort.  

Please contact the Special Education Finance Section with any questions at (573) 751-0622 or [email protected].    


Speech Implementer Model Approval-REMINDER

Source: Office of Special Education

Intended Audience:  Special education administrators, special education process coordinators, school administrators, speech/language pathologists, speech language pathology assistants, speech implementers, representatives of institutes of higher education

Date: June 29, 2015

REMINDER:  Speech Implementer Model is one of the allowable service delivery options for providing speech/language services to students with disabilities in a Missouri public agency.  Annual approval by the Office of Special Education is required to use the model.  For guidance regarding the approval process and the requirements for using this model, go to https://dese.mo.gov/special-education/compliance/speech-implementer.  The application is available at https://dese.mo.gov/sites/default/files/dac_forms/MO5002087.pdf

Prior to requesting approval for the use of the Speech Implementer Model during any given school year, the local agency must advertise/recruit and attempt to hire a certificated speech language pathologist (SLP) and a licensed speech language pathology assistant (SLP-A) to fill the position.

A 25-minute recorded webinar about the use of the Speech Implementer Model is posted at https://dese.mo.gov/communications/webinar/speech-implementer.   


Administrative Memo (FAS-15-006) Substitute System for Time and Effort Reporting

Source: Special Education Finance

Intended Audience: Special Education Directors, District Administrators

Date: June 26, 2015

LEAs that would like to use the Substitute System for Time and Effort Reporting during 2015-16 must submit an annual Management Certification form for prior approval from the Department.  For more information, please see the Administrative Memo FAS-15-006 at: http://dese.mo.gov/administrative-memos.      

Please contact the Special Education Finance Section with questions at (573) 751-0622 or [email protected].


Application for Missouri Post-Secondary Success

Source: Barb Gilpin, Assistant Director, Effective Practices

Intended Audience: Middle and High School Administrators, Guidance Counselors, and Teachers

Date: June 26, 2015

Attention: Missouri Post-Secondary Success applications are available for Cohort 2 -2015-2017

We are pleased to invite Missouri middle and high schools to participate in the Missouri Post-Secondary Success Project, a free, 2-year professional development opportunity that is offered through the Department of Elementary and Secondary Education (DESE) in collaboration with the University of Kansas, Research Collaboration (http://www.researchcollaboration.org/page/mo-postsecondary-success). 

Led by Drs. Amy Gaumer Erickson and Pattie Noonan from the University of Kansas, the Missouri Post-Secondary Success project aims to increase student social and emotional competencies thereby improving behavior and academic achievement, increasing graduation rates, and promoting strong post-school outcomes.  During training, teams will create action plans that incorporate the framework's implementation elements and student intrapersonal, interpersonal, and cognitive competencies.

Schools with a complete team (i.e., minimum of one administrator, guidance counselor, general educator, special educator, one additional member of any role) will be selected on a first come, first served basis.  Both middle school and high school teams are encouraged to apply.  Each member of the team will attend six, 1½-day trainings over the course of two years, while also receiving access to online resources and supports.  Trainings will be held in Kansas City, MO during the fall, winter, and spring.

To learn more about the framework, please see our introductory video at http://youtu.be/Ev8qyITzlyI or explore the website https://sites.google.com/site/mopostsecondarysuccess/

To apply, complete and submit the PDF application available online at http://researchcollaboration.org/uploads/MO_PSS_15-16_Application_2015-05-19.pdf.  Due to a limited number of available slots, applications will be accepted on a first come, first served basis.  Educators interested in this opportunity who are unable to travel to Kansas City, MO for face-to-face trainings can contact [email protected] for additional training options.


REGISTRATION OPEN - Special Education New Director Academy, Summer 2015

Source: Kimberly Luebbering, Supervisor, Effective Practices

Intended Audience: Superintendents, Special Education Directors, Process Coordinators, Special Education Teachers, and LEAs anticipating hiring a new Director of Special Education for the 2015-2016 school year

Date: June 25, 2015

The Office of Special Education is hosting the New Director of Special Education Academy to be held July 23-24, 2015, in Jefferson City.  The academy will focus on core activities new directors must complete during their initial months of employment that will assist them in the management of special education procedures and practices to promote positive outcomes for students with disabilities while ensuring the rights of students with disabilities and their parents are protected.  New Special Education Directors for the 2015-16 school year are invited along with last year's participants in the 2014-2015 New Director Academy. 

In addition, a separate day to cover Special Education Finance is being offered for all first year attendees and the bookkeeper from their district on July 22, 2015. 

Registration links for New Directors Academy (first year and past year attendees) and New Directors Finance Academy (first year attendees and district bookkeepers only) and other important information can be found here:  http://dese.mo.gov/special-education/effective-practices/new-directors-academy-2015

If you need further information, please contact Kimberly Luebbering, Supervisor, Effective Practices at [email protected] or call 573-751-0601. 


Requesting Payment of Federal IDEA Part B Funds in FY16

Source: Special Education Finance, Division of Financial and Administrative Services

Intended Audience: Special Education Directors, District Administrators

Date: June 17, 2015

The FY16 Part B Payment Request due date schedule has been posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations under Due Dates.

When submitting Part B Payment Requests, please note the following requirements: 

- LEAs must have an approved current year budget application prior to requesting payments.

- LEAs do not have to submit a prior year (FY15) Part B FER to start requesting payments in July for FY16.  However, if LEAs fail to submit the prior year Part B FER by September 30, 2015; any future payment requests will be held until the prior year FER is submitted in an approvable format.

- LEAs must request Part B IDEA funds based on cumulative expenditure amounts that are reported on payment requests. 

- Payment requests may only include amounts already expended and/or amounts that will be expended within three business days of receipt of funds.

- Expenditures on payment requests by object code subtotals may not exceed 10% of the grand total amount budgeted.

- Payment requests must be submitted by 11:59 p.m. on the first day of the month in order to be processed in that month's school payment, even if the first day of the month falls on a weekend or holiday.

- LEAs with proportionate share obligations must ensure there are sufficient funds left to cover any unexpended proportionate share obligation amounts.  Therefore, LEAs should not request 100% of their funds in their final payment request and/or Part B FER if the LEA has unexpended proportionate share funds.

For more information, please review the ePeGs Payment Request Training Guide FY16 at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.   Questions may be directed to [email protected] or 573-751-0622. 


Local Compliance Plan

Source: Karen Allan, Director, Compliance

Intended Audience: Superintendents and Administrators of Special Education

Date: June 15, 2015

RE: Approval by Local Board of Education and Submission to DESE by October 1, 2015

Federal regulations implementing Part B of the Individuals with Disabilities Education Act (IDEA) require responsible public agencies providing for the education of children with disabilities within their jurisdiction to have in effect policies, procedures, and programs that are consistent with the state policies established under applicable Federal regulations.  As part of these requirements, public agencies must adopt a local compliance plan consistent with requirements in the Missouri State Plan for Special Education.  Updates to the MISSOURI STATE PLAN FOR SPECIAL EDUCATION have been approved by the State Board of Education and the Joint Committee on Administrative Rules (JCAR).  The State Plan is now published, but will not become final until July 31, 2015.  LEAs should obtain board approval and submit the local compliance plan assurance statement by October 1, 2015.  Another SELS message will be posted closer to the July 31, 2015, date that will include a link to the revised Model Compliance Plan that will be available on our Office of Special Education webpage.  The SELS message will provide clarification of the approval process. 


2015-16 IDEA Part B Budget Application Now Open

Source: Special Education Finance

Intended Audience: Special Education Directors, Superintendents, Financial Administrators

Date: June 8, 2015

The 2015-16 Part B Budget Application is now open for data entry and is due on July 1, 2015.  Applications submitted before July 1 will be substantially approved as of July 1, while applications submitted July 1 and after will be substantially approved as of the submission date.  Districts may only start obligating IDEA Part B funds after the substantially approved date of the application.

There are a number of changes to the 2015-16 Part B budget application.  These changes include:

1. Function codes 1932 and 1933 have been added to the budget grid.  Function code 1932 is for coding tuition for special education services to other districts outside of the State.  Function code 1933 is for coding tuition for special education services to private agencies or private schools in or outside of the State.  As a reminder, Function code 1931 is for coding tuition for special education services to other districts in the State. Local Tax Effort (LTE) costs should not be budgeted in function code 1931.  All LTE costs, including LTE paid to the MO Schools for the Severely Disabled (MSSD), should be coded to function code 1911.

2. Function codes 2553 and 2554 have been added to the budget grid.  Costs for contracted disabled transportation should be coded to function code 2553 and costs for district operated disabled transportation should be coded to function code 2554.  Prorated costs for transportation of IEP students on nondisabled routes will continue to be coded to function code 2500.

3. A supporting data page has been added to the budget application.  The first section of the page is an information tool for LEAs to use to determine how budgeting for Coordinated Early Intervening Services (CEIS) will impact the amount of MOE adjustment the LEA may take and vice versa.  This is not required to be completed.  In the second section of the page, the LEA must indicate whether or not the LEA will serve ECSE students or incur ECSE transportation costs in the upcoming year.  This is to assist the Division in calculating ECSE federal allocations.  This section of the page must be completed by all LEAs.  

4. Maintenance of Effort budgeting for eligibility has been added to the budget application.  In order to be eligible for an IDEA Part B grant in the upcoming year, the LEA must develop a budget that demonstrates it intends to maintain (or increase) the amount of local, or State and local funds, it spends for the education of children with disabilities when compared to the amount it actually expended in the most recent fiscal year for which information is available. 

The FY16 IDEA Part B allocation amount is shown as the funds available link at the top of the Part B Budget Application grid in ePeGs.  FY16 preliminary IDEA Part B allocation amounts are also posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.   Please note that FY15 IDEA Part B carryover and proportionate share carryover amounts are NOT part of the FY16 allocation amounts. 

To assist districts in budgeting the current year obligation of proportionate share funds prior to the approval of the 2014-15 Part B FER, the Special Education Finance Section has calculated an estimated current year proportionate share obligation amount for each eligible district.  A spreadsheet with the estimated current year proportionate share obligation amounts is posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  Districts with an estimated current year proportionate share obligation must budget this amount on their initial 2015-16 Part B budget application under function code 1224.  After the 2014-15 Part B FER is approved, a 2015-16 budget revision can be created to budget the final current year and carryover proportionate share amounts.  More information regarding budgeting proportionate share funds can be found at http://dese.mo.gov/communications/webinar/budgeting-and-releasing-proportionate-share-funds.  

Some districts may also have an opportunity to reduce Maintenance of Effort (MOE) in 2015-16 by taking the adjustment to MOE.  A spreadsheet indicating which districts are eligible for this option along with a guidance document providing information about this opportunity and describing how the adjustment to MOE is tied to using Part B funds for Coordinated Early Intervening Services (CEIS) are posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.    

New charter schools will show a zero FY16 Part B IDEA allocation until the Special Education Finance Section calculates estimated allocations in November 2015.  Existing charter schools with significant expansion will have their FY16 Part B IDEA allocations recalculated in November 2015 as well.

A training guide for completing and submitting the 2015-16 Part B Budget Application is available at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  In addition, a webinar demonstrating how to complete a 2015-16 Part B Budget Application will be held on June 10 at 2:00 p.m.  To participate in this webinar, go to http://dese.mo.gov/communications/webinar.  The webinar will be recorded and posted under the Webinars - Recorded button at https://dese.mo.gov/communications/webinar/webinar-recorded.  Please allow a week after the webinar for the recording to be posted.  Finally, the MOE Final Regulations and a MOE Regulations FAQs document have been posted at http://dese.mo.gov/financial-admin-services/special-education-finance/special-education-maintenance-fiscal-effort

Please contact the Special Education Finance Section with any questions at (573) 751-0622 or [email protected].  


NEW Early Childhood Special Education (ECSE) FER

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents, ECSE Coordinators

Date: June 1, 2015

In September, the Special Education Finance section will be rolling out a new reporting system for Early Childhood Special Education (ECSE) expenditures within ePeGS.  The new reporting system will be more efficient and less time consuming to complete.  However, there are significant changes from the way data is reported in the current system, including some of the items listed below:

-Payments will be based on the expenditures reported in the Annual Secretary of the Board Report (ASBR) under function codes 1280 and 2559. 
-Districts will no longer enter staff FTE and/or caseloads; this data will be pulled from MOSIS.
-Contracted ECSE providers must be entered into MOSIS with a program code of 19 in order for these positions to pull onto the ECSE Expenditure Report.
-Contracted therapy providers will be held to caseload standards starting July 1, 2016 (this will not impact reimbursement for the 2014-15 expenditures).
-Leases will be self-reported by the district in the FER and do not have to be submitted to the Department.
-The End of the Year count will be utilized from the MOSIS June reporting cycle.  This is a cumulative count of all kids served in the ECSE program throughout the year.

Training on the new system and a guidance manual will be provided in early August.  Please contact the Special Education Finance Section with any questions at (573) 751-0622 or [email protected].  


Transition Training Institute - RESERVATION PHONE NUMBER HAS CHANGED

Source: Barb Gilpin, Assistant Director, Effective Practices

Intended Audience: Special Education Teachers, General Education Teachers, Counselors, Work Experience Coordinators, Administrators, Parents, Vocational Rehabilitation Counselors

Date: May 26, 2015

The Missouri Transition Training Institute is scheduled for June 16-18, 2015, at the Lodge of the Four Seasons in Osage Beach, Missouri.  To receive the conference rate ($85.49 per night), you must contact the Lodge of the Four Seasons directly at 888-265-5500 (toll free) by June 1, 2015. 


2015 Missouri Transition Training Institute - REMINDER

Source: Barb Gilpin, Assistant Director, Effective Practices

Intended Audience: Special Education Teachers, General Education Teachers, Counselors, Work Experience Coordinators, Administrators, Parents, Vocational Rehabilitation Counselors

Date: May 22, 2015

Registration is open to all interested in attending this year's Missouri Transition Training Institute.  The title of the Institute is, "NAVIGATING LIFE'S SUPERHIGHWAY: FORMING CROSS AGENCY PARTNERSHIPS AT THE LOCAL LEVEL."  The Institute is June 16-18, 2015, at the Lodge of the Four Seasons in Osage Beach, Missouri.  To register, follow this link: http://dese.mo.gov/special-education/effective-practices/statewide-training-opportunities.  Registration ends June 1, 2015.

The registration fee is $50 per person.  The fee may be paid in advance or at the time of registration.  Payment may be check or money order made payable to Treasurer, State of Missouri.  No purchase orders will be accepted.  Registration fee is nonrefundable but substitutes will be allowed.  If mailing your registration fee in advance, mail to: Lina Browner, Office of Special Education, DESE, P. O. Box 480, Jefferson City, MO 65102.  Please indicate the name of all registrants for whom the check is paying.  On-site registration will begin at 10:00 a.m. on Tuesday, June 16, 2015.  Opening session begins at 12:00 p.m. (noon). 

Registrants will be responsible for their lodging, costs, and meals during the institute (lunch will be provided for all participants on Wednesday, June 17, 2015).  There will be a list of area restaurants in your packets for your convenience.  The room rate for this event is $85.49 per night with one or two beds available.  To receive the conference rate, you must contact the Lodge of the Four Seasons directly at 888-265-5500 (toll free) by June 1, 2015.

The agenda is available at the above link.

If you have questions or need additional information, contact Barb Gilpin at [email protected] or 573-751-7661. 


Desired Results Developmental Profile (2015) Training

Source: Ginger Henry, Director, Effective Practices

Intended Audience: Superintendents, Principals, Early Childhood Teachers and Administrators, Early Childhood Special Education Teachers, Directors of Special Education, Directors of Early Childhood Special Education

Date: May 22, 2015

Training is now available for the Desired Results Developmental Profile (2015).  The registration fee is currently free and registration is available through the Regional Professional Development Centers on MyLearningPlan.  Teachers previously trained on the DRDP (2010) are encouraged to attend this training as there have been changes to the structure and content between the 2010 and 2015 editions.

The State Board of Education has adopted the DRDP as an instrument for early childhood readiness in Missouri.  This instrument provides useful information to parents, child care providers, teachers, and administrators about the learning and development of each student.  The Department encourages the use of the DRDP in Early Childhood and Early Childhood Special Education programs.  For Early Childhood Special Education Programs, use of the DRDP 2015 can provide all of the information needed to collect data for the required Early Childhood Outcomes (ECO) reporting.

The following link provides information on the upcoming trainings:  http://dese.mo.gov/special-education/effective-practices/statewide-training-opportunities.

For more information contact:  Jo Anne S. Ralston, Coordinator, Early Learning at 573-751-0397.  


IDEA Part B Payment Requests for 2015-16

Source: Special Education Finance, Division of Financial and Administrative Services

Intended Audience: Special Education Directors, District Administrators

Date: May 15, 2015

LEAs may now request 100% of their approved budgeted amount of IDEA Part B funds beginning with the June school payment as indicated on the payment request schedule located at: http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  Payment requests must be submitted by 11:59 p.m. on the first day of the month in order to be processed in that month's school payment.

LEAs with proportionate share obligations must ensure they leave sufficient funds to cover any unexpended proportionate share obligation amounts.  These funds must carry over into the next fiscal year.  If sufficient funds are not left, a Part B refund may be necessary.

Questions may be directed to [email protected] or 573-751-0622.  


May Early Childhood Special Education (ECSE) Payment

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators

Date: May 12, 2015

In the May school payment, the Special Education Finance Section will make a payment for Early Childhood Special Education (ECSE) with federal funds.  The ECSE federal payment will be coded under revenue code 5442 and will display as ECSE - Federal 619 in the payment transmittal.  In order to comply with Cash Management Improvement Act (CMIA) requirements, districts that receive ECSE federal funds must complete a journal entry/correction within three business days of receipt to tie the federal funds to an existing expenditure or spend the federal funds within 3 days of receipt on an upcoming expenditure.  No matter which option the district chooses, it needs to ensure that the coding stream has a project/source code (or some other acceptable identifier) to indicate the expenditure was paid with federal funds (i.e. 1280-6311-01).  The "01" in this example indicates the expenditure is from federal funds.  Remember, if the journal entry/correction is completed towards existing payroll expenditures, the employees must sign semi-annual certifications.  If the journal entry/voucher/correction is completed towards existing equipment expenditures, the equipment must be listed on an inventory tracking sheet.

For more information on CMIA requirements and coding examples, please visit the Special Education Fiscal Monitoring Guide at: http://dese.mo.gov/financial-admin-services/special-education-finance/fiscal-monitoring.  For questions, please contact the Special Education Finance Section at (573) 751-0622 or [email protected].


Administrative Memo (FAS-15-004) Uniform Grant Guidance (Omni) Updates and Clarifications Webinar

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: May 5, 2015

The Office of Management and Budget (OMB) has implemented the new Omni Circular which will impact the federal grants LEAs receive starting in the 2015-16 school year.  This new guidance covers the Administrative Requirements, Cost Principals, and Audit Requirements for federal funds.  Due to the numerous procedural changes required by the Omni Circular guidance, the Department of Elementary and Secondary Education (DESE), Division of Financial and Administrative Services, will host a webinar on May 13, 2015, at 10:30 a.m. to bring you additional information as a follow-up to our workshops on March 17 and 18, 2015.  More information can be found in Administrative Memo FAS-15-004: http://dese.mo.gov/administrative-memos.      


Save the Date for the Hand In Hand: Understanding Deafblindness for Education Teams of Students with Combined Vision and Hearing Loss

Source:  Missouri Deafblind Technical Assistance Project/Missouri School for the Blind

Intended Audience:  Parents, teachers, paraprofessionals, therapists, administrators of students with combined vision and hearing loss

Date: May 4, 2015

Mark your calendars for the 2015-16 Hand In Hand course which will be October 19-21, 2015; February 2-3, 2016; and, April 12-13, 2016, in Columbia, Missouri.  The course combines self-studies, homework assignments and action planning with onsite mentoring, and three face-to-face sessions with course instructors.  Participants will apply acquired knowledge regarding visual impairment, auditory impairment, communication, and movement to the educational programs of the students they serve with combined vision and hearing loss.  College credit is available. 

Registration information will be posted in August 2015 at http://msb.dese.mo.gov/.  For questions, contact:  Susan Bonner, Project Coordinator, MSB, (314) 776-4320 or [email protected]


 

2015 Missouri Transition Training Institute - NEW

Source: Barb Gilpin, Assistant Director, Effective Practices

Intended Audience: Special Education Teachers, General Education Teachers, Counselors, Work Experience Coordinators, Administrators, Parents, Vocational Rehabilitation Counselors

Date: May 1, 2015

Registration is now open to all interested in attending this year's Missouri Transition Training Institute.  The title of the Institute is, "NAVIGATING LIFE'S SUPERHIGHWAY: FORMING CROSS AGENCY PARTNERSHIPS AT THE LOCAL LEVEL."  The Institute will be June 16-18, 2015, at the Lodge of the Four Seasons in Osage Beach, Missouri.  To register, follow this link: http://dese.mo.gov/special-education/effective-practices/statewide-training-opportunities.

Registration fee is $50 per person.  The fee may be paid in advance or at the time of registration.  Payment may be check or money order made payable to Treasurer, State of Missouri.  No purchase orders will be accepted.  Registration fee is nonrefundable but substitutes will be allowed.  If mailing your registration fee in advance, mail to: Lina Browner, Office of Special Education, DESE, P. O. Box 480, Jefferson City, MO 65102.  Please indicate the name(s) of all registrants(s) for whom the check is paying.  On-site registration will begin at 10:00 a.m. on Tuesday, June 16, 2015.  Opening session begins at 12:00 p.m. (noon). 

Registrants will be responsible for their lodging, costs, and meals during the institute (lunch will be provided for all participants on Wednesday, June 17, 2015).  There will be a list of area restaurants in your packets for your convenience.  The room rate for this event is $85.39 per night with one or two beds available.  You must contact the hotel directly to reserve rooms.  Reservations can be made by calling the Lodge of the Four Seasons toll free at 866-715-0006.

The agenda will be available on the above link by May 15, 2015.

If you have questions or need additional information, contact Barb Gilpin at [email protected] or 573-751-7661.


FY16 Part B Preliminary Allocations Posted

Source: Special Education Finance

Intended Audience: Superintendents, Special Education Directors, Finance Administrators

Date: April 20, 2015

The Special Education Finance Section has received the preliminary Part B IDEA allocation amounts for 2015-2016.  District allocations for FY16 Part B special education funds may be found at: http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  The allocations are based on district submitted data as of April 6, 2015.  Preliminary allocation amounts will be finalized as soon as the Special Education Finance Section receives the final grant award from the U.S. Department of Education.  At this time, changes to the preliminary allocation amounts are not anticipated.

New charter schools will show a zero allocation until the Special Education Finance Section calculates estimated allocations in November 2015.  Existing charter schools with significant expansion will have their FY16 Part B IDEA allocations recalculated in November 2015 as well. 

A separate SELs message will be sent as soon as the FY16 Part B Budget Application is open and ready for data entry.

Please contact the Special Education Finance Section with any questions at (573) 751-0622 or [email protected]


Save the Date: Determining AT Needs of Students with Visual Impairment

Source:  Outreach Services/Missouri School for the Blind

Intended Audience: Teachers Certificated in the Education of Students with Visual Impairment (TVIs) and other Educators Serving Students with Visual Impairment/Blindness

Date: April 16, 2015

Save the date for the 2015-16 Determining AT Needs of Students with Visual Impairment workshop which will be September 15 and 16, 2015, and April 21, 2016, in Saint Louis, Missouri, at the Drury Inn and Suites, 2111 Sulphur Avenue.  This workshop will be presented by Ike Presley, TVI, CLVT, National Project Manager, American Foundation for the Blind.  Mr. Presley's workshop is intended to provide information about conducting an assistive technology assessment of students with visual impairment.  The workshop will give an overview of AT for students with visual impairment, provide information on how to prepare for and conduct an assessment, and finally the steps to implementation and integration of AT into the curriculum.  Participants will be expected to conduct one assessment between the September and April dates which may receive feedback by Mr. Presley.  Participants must commit to all three dates to receive a certificate of attendance.  Registration will be limited to 50 participants.

Registration information will be posted in August 2015 at: http://msb.dese.mo.gov/.  Go to: Upcoming Programs for Professionals, then Determining AT Needs of Students with Visual Impairment.

For questions, contact:  Annette Miller, Vision Supervisor of Outreach Services, MSB at (314) 776-4320 ext. 1240 or [email protected].   


Special Education End of Year Reporting

Source: Mary Corey, Office of Data System Management, Special Education Data

Intended Audience: Special Education Administrators, Core Data/MOSIS Personnel

Date: April 10, 2015

End of year collections for students with disabilities include exiting and discipline data, as well as Early Childhood Outcome data for children in Early Childhood Special Education.  All of these data are reported at the student level through the MOSIS data collection system.  We highly recommend you work closely with the MOSIS coordinator in your district to ensure the special education data is reported correctly. 

Special Education exit data is reported through the MOSIS Student Core and MOSIS Student Enrollment and Attendance files.  Report all exiters from special education, even if the student was not on your December 1 special education child count.  Any student who has exited special education from July 1, 2014, through June 30, 2015, (graduates, dropouts, return to regular education, etc.) should have the IEP disability code reported in the Student Core file.  Both the Special Education Program Exit Code in the MOSIS Student Core file and the Exit Code in the MOSIS Student Enrollment and Attendance file will be considered when populating Screen 12 with the Special Education exit data.  If the MOSIS Student Core file indicates a special education exit code of 01-Return to Regular Education or 17-Parent Withdrew Student (from Special Education), that exit code will be used to populate Screen 12.  For students with disabilities whose special education exit codes are something other than 01 or 17, the students' final Exit Code in the MOSIS Student Enrollment and Attendance file will be used to populate Screen 12.

The June Student Core file is used to report Early Childhood Outcomes for children who entered or exited ECSE during this school year.  Please work with your MOSIS coordinator to ensure that the ECO data are included in the Student Core file.  See http://dese.mo.gov/data-system-management/special-education-data/early-childhood-outcomes-eco-training for ECO information and training materials.

Discipline data is reported through the MOSIS Student Discipline Incident file.  The file should include all discipline incidents for all students, regular and special education, that resulted in in-school or out-of-school suspensions of half day or longer.  Each removal should only be reported once, even if the length or type of removal is modified.  For further information, see the Core Data and Missouri Student Information System Reference Manual at http://dese.mo.gov/data-system-management/core-datamosis.

The data for students with disabilities will be included in your Special Education District Profiles and are used for various decision-making purposes by the Office of Special Education.

If you have programmatic questions regarding the end-of-year collections, contact the Special Education Data Coordination Section at 573-751-7848 or email [email protected].  


ACTION REQUIRED: End of Year Data Collection for 2014-15

Source: Mary Corey, Office of Data System Management, Special Education Data

Intended Audience: Special Education Directors and Personnel

Date:  April 10, 2015

The Individuals with Disabilities Education Act of 2004 requires the state to collect various data from districts.  Most of this data is collected through MOSIS/Core Data with a few additional collections gathered through other reporting processes.  One collection outside of MOSIS/Core Data is for students who are parentally-placed in private schools.

DISTRICTS MUST REPORT THE FOLLOWING INFORMATION FOR PARENTALLY-PLACED STUDENTS ATTENDING A PRIVATE SCHOOL WITHIN THEIR JURISDICTION.

1. The number of students WITH INITIAL EVALUATIONS conducted during the 2014-15 school year.

2. The number of those evaluated that were found eligible.

3. The number of those found eligible that received special education or related services from your district.

Note: This is NOT a total count of parentally-placed private school children served by your district.

The following link will take you to a survey where the data can be reported.  Simply select your district, fill in the data, and click Done:  https://www.surveymonkey.com/s/3636N6D.

All districts must submit this information even if all of the responses are zero.  All districts must submit the form by June 30, 2015.

If you have questions regarding this collection, contact the Special Education Data Section at 573-751-7848 or email [email protected].


A Free Training on the Unified English Braille Code: Overview of Changes

Source:  Missouri School for the Blind, Outreach Services

Intended Audience: Service Providers of Students with Vision Impairment

Date: April 7, 2015

The Braille Authority of North America (BANA), the rule setting body that establishes the codes and guidelines for braille use in North America, has voted to adopt the Unified English Braille Code (UEB).  UEB will replace the current literary braille code, English Braille American Edition, on January 4, 2016.  On Wednesday, June 10, 2015, Mackenzie Savaiano, PhD., from University of Nebraska-Lincoln will present two 2-hour sessions overviewing changes, sharing examples of UEB documents, and providing opportunity for hands-on practice.  The presentation will be at the Stoney Creek Hotel and Conference Center in Columbia, Missouri.  The morning session will run from 9:30-11:30 a.m. with a repeat afternoon session running from 1:00-3:00 p.m.  Participants should bring their own equipment and practice materials, e.g., braillewriter, slate & stylus, notetaker, braille paper.  To ensure sufficient space, please register by Thursday, May 28.  For questions, contact Annette Miller at [email protected] or 314-776-4320, ext. 1240.  To register, go to http://msb.dese.mo.gov/


Administrative Memo (FAS-15-003) related to Time and Effort under the Omni

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: April 6, 2015

The new Omni Circular that goes into effect on July 1, 2015, has changed the requirements for documentation of personnel expenses.  However, the department will continue to require that all LEAs use their current internal control system of semi-annual certifications, Personal Activity Report (PARs), or approved substitute systems for the upcoming school year.  Continuing with the current system will ensure compliance with the new Omni and give the federal government time to issue implementation guidance for this issue.  More information can be found in Administrative Memo FAS-15-003: http://dese.mo.gov/administrative-memos


April Special Education Finance Updates Webinar Cancelled

Source: Special Education Finance

Intended Audience: Directors of Special Education

Date: April 6, 2015

The April Special Education Finance Updates webinar originally scheduled for April 15 from 10:30-11:30 a.m. has been cancelled.  The next webinar is scheduled for May 13 from 10:30-11:30 a.m.  A message will be sent with information regarding the May webinar prior to the webinar date.

Contact the Special Education Finance Section if you have any questions at (573) 751-0622 or by email at [email protected].     


Registration Open for the Special Education New Director Academy, Summer 2015

Source: Tiffani Muessig, Supervisor, Effective Practices

Intended Audience: Superintendents, Special Education Directors, Process Coordinators, Special Education Teachers, and LEAs anticipating hiring a new Director of Special Education for the 2015-2016 school year

Date: April 3, 2015

As mentioned in the SELS message sent March 4 (http://dese.mo.gov/special-education/news-and-updates), the Office of Special Education is again hosting a New Director of Special Education Academy to be held July 23-24, 2015, in Jefferson City.  In addition, a separate day to cover Special Education Finance is being offered for all first year attendees and the bookkeeper from their district on July 22, 2015. 

Registration links for the New Directors Academy (first year and past year attendees) and New Directors Finance Academy (first year attendees and district bookkeepers only) and other important information can be found at: http://dese.mo.gov/special-education/effective-practices/new-directors-academy-2015

If you need further information, please contact Tiffani Muessig, Supervisor, Effective Practices at [email protected] or call 573-751-0185. 


FY15 Part B Budget Application Amendments - Deadline April 30, 2015

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: April 3, 2015

The FY15 Part B budget application may be amended through April 30, 2015.  Districts should ensure the budget application reflects all planned expenditures in the appropriate function codes for the remainder of the year.  Any budget revision requests after this date require prior approval from the Special Education Finance Section.

If the district has already created and/or submitted a payment request for May, creating a budget revision will cancel the payment request.  Once the budget revision has been approved, the district can re-submit the payment request for the May payment. 

Also, please make sure the entire current year proportionate share amount is budgeted under function code 1224.  The prior year proportionate share CARRYOVER amount must also be budgeted under function code 1224 unless the district received approval from the Special Education Finance Section to release these carryover funds.  If approval was obtained, released proportionate share carryover funds must be budgeted under any function code other than 1224. 

Questions may be directed by email to [email protected] or by calling 573-751-0622. 


Special Education Reporting for ECSE

Source: Mary Corey, Director Special Education Data, Office of Data System Management

Intended Audience: Directors of Special Education, MOSIS, and Core Data contacts

Date:  March 31, 2015

On February 27, 2015, ECSE FTE reports were emailed out to each district that had reported ECSE personnel in the October MOSIS educator files.  The message accompanying the report indicated that a delivery system of "IN" for ECSE integrated classrooms was being added to the MOSIS system.  The new code is now available. 

An ECSE integrated classroom is one that has both ECSE students and up to 50% non-disabled peers.  If you have classrooms meeting this definition, please update the delivery system in the October MOSIS Educator Assignment file as soon as possible. 

If you have comments or questions, please contact the Special Education Data section at 573-751-7848 or email [email protected].  


Verification of Data to be Used in FY16 Part B IDEA Allocation Calculation

Source: Special Education Finance

Intended Audience: Superintendents, Special Education Directors, Finance Administrators

Date: March 25, 2015

ACTION REQUIRED: YES

DEADLINE: April 6, 2015

LEAs have an opportunity to verify that correct data have been reported for use in determining FY16 Part B IDEA allocations.  Any corrections to Enrollment, Home School, or Federal Free and Reduced Lunch count data must be made in the system in which they were reported no later than midnight April 6, 2015.  Changes made after April 6, 2015, will not be included in the FY16 Part B IDEA allocation calculation.  See the administrative memo FAS-15-002 for more information at: http://dese.mo.gov/administrative-memos.  

Please contact the Special Education Finance Section with any questions at (573) 751-0622 or [email protected].  


Comment Period for Proposed Rule Related to ECSE Lease Agreements       

Source: Special Education Finance

Intended Audience: Stakeholders in the Early Childhood Special Education (ECSE) Program

Date: March 24, 2015

The comment period for proposed rule 5 CSR 30-640.200 related to funding for early learning facilities, including Early Childhood Special Education (ECSE), ends April 1, 2015.  The rule, an updated fiscal impact, and the reimbursement per square foot per county is posted at:  http://dese.mo.gov/financial-admin-services/special-education-finance/early-childhood-special-education-finance.  Public comments may be submitted until April 1, 2015, to [email protected] either in support of or in opposition to the proposed rule.  Comments may also be mailed to: Department of Elementary and Secondary Education, Special Education Finance, P.O. Box 480, Jefferson City, MO 65102.

The fiscal note in the published rule was determined by estimated child counts for each district with an ECSE lease.  The Department has since updated our records to reflect the fiscal impact based on estimated eligible pupils (as written in the proposed rule) and has directly contacted all districts with a negative fiscal impact.  


Nominations for the State Special Education Advisory Panel (SEAP)

Source: Stephen Barr, Assistant Commissioner

Intended Audience: Individuals interested in being considered for or making a nomination to SEAP

Date: March 19, 2015

The Department of Elementary and Secondary Education (DESE) is seeking nominations for the following individuals to serve on the Special Education Advisory Panel (SEAP):

* "Parents of Children with Disabilities" and "Individuals with Disabilities" - Note that parents must have children between the ages of 3 and 26 and the child must have/had an Individualized Education Program (IEP).  Recent graduates with disabilities, parents of children with disabilities, or adults with disabilities who have an interest in state level special education services for children ages 3-21 are all potential candidates for these positions. 

* "Teachers"

* "IHE Preparing Special Education and Related Services Personnel"

The Commissioner of Education of the Department of Elementary and Secondary Education is responsible for making appointments to the Special Education Advisory Panel.  Several factors are considered when making appointments to the panel.  Those factors include but are not limited to geographic area and disability representation.  At this time, the panel is in need of representation from the southeast, central, and south central areas of the state but all applicants will be given consideration.      

Persons interested in being considered for appointment or having others considered are asked to complete a nomination form located at http://dese.mo.gov/special-education/advisory-panels/special-education-advisory-panel-seap (one form per nominee).  Individuals may self-nominate for membership.  For additional information about the Advisory Panel, go to the link listed above.

Please mail, fax, or email completed nomination form(s) to:

Lina Browner, Executive Assistant

Office of Special Education

Department of Elementary and Secondary Education P. O. Box 480, Jefferson City, MO 65102

fax: 573-526-4404    phone: 573-751-5739

email: [email protected]


Presentations Posted for the Federal Grants Management Workshop "Omni"

Source: Special Education Finance

Intended Audience: Subgrantees/Recipients of Department Administered Federal Programs (includes school districts, charter schools, institutions of higher education, and community-based organizations)

Date: March 11, 2015

The presentations that will be given at the Federal Grants Managements Workshops "Omni" have been posted at http://dese.mo.gov/financial-admin-services/federal-grants-management-workshops-omni.  The workshops, co-sponsored by the Division of Financial and Administrative Services within the Department of Elementary and Secondary Education, will be held on March 17, 2015, in St. Louis and on March 18, 2015, in Kansas City.  We encourage LEAs to send at least one staff person (administrative personnel, accounting personnel, and/or program personnel) to attend one of these workshops. 

The agenda and registration information for the workshops can be found at http://dese.mo.gov/financial-admin-services/federal-grants-management-workshops-omni.   


ECSE Parent Education - MoSPIN

Source: Missouri School for the Blind, Outreach Services

Intended Audience: Districts serving children who are blind, visually impaired, and may have additional disabilities and enrolled in ECSE

Date: March 5, 2015

Districts serving children who are blind, visually impaired, and may have additional disabilities in Early Childhood Special Education (ECSE) may be interested in learning more about MoSPIN (Missouri Statewide Parent Involvement Network).  In this parent training program, MoSPIN Parent Advisors visit the student's home on a regular basis to instruct parents on a variety of issues that are unique to children with visual impairments.  This instruction is based on the nationally recognized INSITE curriculum and may include topics such as the child's specific visual impairment and the resulting impact on communication, motor, or other areas of development.  MoSPIN does not provide direct service to children, but is meant as a complement to those services.  MoSPIN parent training is provided at no cost to families or districts.  This service is available to families of children birth through 5.

For additional information about MoSPIN or to learn more about becoming a Parent Advisor, please contact Ginny Williams at [email protected] or visit our website at http://msb.dese.mo.gov/outreach-services/mospin.html.  


Special Education New Director Academy, Summer 2015 - Save the Date

Source: Tiffani Muessig, Supervisor, Effective Practices

Intended Audience: Superintendents, Special Education Directors, Process Coordinators, Special Education Teachers, and LEAs anticipating hiring a new Director of Special Education for the 2015-16 school year

Date: March 4, 2015

The Office of Special Education will again be hosting a New Director of Special Education Academy on July 23-24, 2015, in Jefferson City.  The academy will focus on core activities new directors must complete during their initial months of employment that will assist them in the management of special education procedures and practices to promote positive outcomes for students with disabilities while ensuring the rights of students with disabilities and their parents are protected.  Topics to be covered are: Special Education Compliance, Data Collection and Reporting, Effective Instructional Practices, Special Education State Performance Plan, Special Education Program Evaluation, and General Supervision/Monitoring of Special Education Programs.

Who should attend this academy?

New Special Education Directors for the 2015-16 school year are invited.  A "new" director is defined as a person who will be assuming the position/duties of a Director of Special Education for the first time during the 2015-16 school year.

A separate day to cover Special Education Finance will also be offered for all first year attendees and the bookkeeper from their district.  Both the Special Education Director and bookkeeper are invited because many activities associated with Special Education Finance require participation from both individuals.  Feedback received from past participants indicated this option would be helpful.  However, the bookkeeper attendance is not required for the Special Education Director to attend.  This event will take place on July 22, 2015, also in Jefferson City.  This date will need to be registered for separately on My Learning Plan for both attendees and information will be provided in an upcoming SELS announcement regarding registration for both events.

2014-15 New Director Academy Attendees - Participants in last year's New Director Academy are also being invited back this year.  Second year attendees are invited to participate on July 23-24, 2015 and will attend sessions specifically designed for them.  Registration for the separate day for finance is NOT necessary for second year attendees, as finance will be covered within the content of the two days.

2014-15 attendees and districts planning to hire an individual who has never been a Director of Special Education in any Missouri school district or an individual, who will be assuming such a position during the coming school year, are encouraged to reserve these dates.  Registration for the New Director Academy will be open in the near future.  Be sure to watch SELs for the announcement.

Questions regarding the New Director Academy can be directed to Tiffani Muessig via e-mail at [email protected] or phone at 573-751-0185. 


March Special Education Finance Updates Webinar Cancelled

Source: Special Education Finance

Intended Audience: Directors of Special Education

Date: March 2, 2015

The March Special Education Finance Updates webinar originally scheduled for March 11 from 10:30-11:30 a.m. has been cancelled.  The next Special Education Finance Updates webinar is scheduled for April 15 from 10:30-11:30 a.m.  A message will be sent out with information regarding the April Special Education Finance Updates webinar prior to the webinar date.

Contact the Special Education Finance Section if you have any questions at (573) 751-0622 or by email at [email protected].    


Reminder - Comment Period Open for Part C Application for Federal Funds under IDEA

Source: Pam Schroeder, Assistant Director, First Steps Compliance

Intended Audience: Stakeholders interested in Part C of the Individuals with Disabilities Education Act (IDEA)

Date: February 27, 2015

The draft application for IDEA Part C funds is available for review on the Office of Special Education webpage at http://dese.mo.gov/special-education/compliance/part-c-annual-state-application or in the Office of Special Education, 4th floor, Jefferson Building, 205 Jefferson Street, Jefferson City, MO 65102.

Written public comments on the draft Part C application may be submitted beginning today, February 27, 2015, until the close of business on March 30, 2015.  Comments may be sent to the attention of Pam Schroeder, Assistant Director of First Steps Compliance, Office of Special Education, P.O. Box 480, Jefferson City, MO 65102-0480, or by email to [email protected] or by fax to 573-526-4404. 


Summer Educational Opportunities for Students who are Blind or Visually Impaired Summer Explorations

Source: Missouri School for the Blind, St. Louis

Intended Audience: Special education teachers and administrators, students in grades 3-12

Date: February 26, 2015

Missouri School for the Blind is pleased to offer Missouri students who are blind or visually impaired five (5) summer sessions focused on developing students' abilities to access Science, Technology, Engineering, and Math (STEM), Performing Arts or Activities of Daily Living with increased independence.  Through Summer Explorations, MSB seeks to provide a non-traditional, high-quality, academic, and functional program designed to supplement the student's regular educational experience with an emphasis on the Expanded Core Curriculum for the Blind and Visually Impaired.     

STEM Session 1:  Explorations in STEM:  Engineering Amusement - provides an engaging program for students in grades 7-12 to learn STEM concepts utilizing MSB's state-of-the-art computer and science laboratories which are designed to increase access and independence for students who are blind or visually impaired.  During this session, students will explore the STEM behind the exciting world of amusement parks.  Students will design their own thrill rides, learn how engineers optimize traffic flow, and even concoct their own amusement park confections.  One entire day will also be spent exploring Six Flags-St. Louis.   

STEM Session 2:  Explorations in STEM:  CSI Summer - Students enrolled in this session will use the tools of STEM to investigate mysteries and solve simulated cases just like the professionals.  Participants will use adaptive laboratory equipment and the newest computer and assistive technologies developed specifically for the blind and visually impaired to help them gather, analyze, and apply information to solve cases.  CSI Summer participants will visit community-based STEM venues, meet professionals in the field, and have the opportunity to expand their social circle.

PA Session 1 and Session 2:  Explorations in Performing Arts:  Live on Stage I and II - Explorations in Performing Arts are 2-week immersion programs designed to introduce students to a variety of performing arts skills and concepts, culminating in a stage and variety/talent show.  Students will work on independent performance skills as well as performing as a group.  Session 1 is designed to accommodate students in grades 3-8; Session 2 will accommodate students in grades 7-12.  During Explorations in Performing Arts, students will learn performance skills by experiencing and participating in a variety of lessons and activities.  Students will attend live performances at the Muny, tour a professional theatre, and have the opportunity to discuss careers in the theatre with professionals in the field. 

Independent Living:  Explorations in Independent Living is a 4-week immersion program designed to introduce students age 16 to 21 who are blind or visually impaired to the skills and concepts necessary to live, work, and play independently in the community in a supported, simulated 24-hour a day program.  Explorations in Independent Living participants will live in the MSB Suites or LIFE Apartment, develop job skills, and work or volunteer either on-campus or in the community, and participate in community-based leisure activities.  During Explorations in Independent Living students will be introduced to VI friendly methods to plan and prepare their own meals, shop for groceries on a set budget, maintain their own clothing and living space, under the direction of and limited supervision from MSB staff.  Daily, students participate in four structured, supported sessions including: Applied Academic Skills, Applied Activities of Daily Living, Employment Skills Development, and Leisure Recreation Skills.

Visit http://www.msb.dese.mo.gov/ for more information, including a schedule of events and the registration form.  Parents may also contact Joy Waddell, Assistant Superintendent, at 314-776-4320 (ext. 1140) or [email protected].

* STEM summer sessions are provided free of charge for qualifying students. 

* Transportation and supervised residential housing are provided for students outside the St. Louis metro area during the week.  Students return home on weekends. 


School District Administrative Claiming (SDAC) Program Changes

Source: Special Education Finance

Intended Audience: Financial Staff, Special Education Staff, Administrators

Date: February 26, 2015

The administration of the School District Administrative Claiming (SDAC) program has recently changed to Fairbanks LLC.  Due to this change, districts must sign a new interagency agreement with the Department of Social Services, MO HealthNet Division by February 27, 2015.  Please see the memo posted at: http://dss.mo.gov/mhd/providers/pdf/bulletin37-12_2015feb25.pdf for more information.  We apologize for the limited notice but DESE just learned of this new requirement and deadline.   


Registration Open for The Impact of the OMNI Circular

Source: Special Education Finance

Intended Audience: Subgrantees/Recipients of Department Administered Federal Programs (includes school districts, charter schools, institutions of higher education, and community-based organizations)

Date: February 23, 2015

The Division of Financial and Administrative Services, within the Department of Elementary and Secondary Education, will co-sponsor a Federal Grants Managements Workshop.  One workshop will be held on March 17, 2015, in St. Louis and the other on March 18, 2015, in Kansas City.  LEAs will need to begin implementing the new guidance in the 2015-2016 school year, therefore, LEAs need to send at least one staff person (administrative personnel, accounting personnel, and/or program personnel) to attend one of these workshops.

The agenda and registration information for the workshops can be found at http://dese.mo.gov/financial-admin-services/federal-grants-management-workshops-omni


Additional Opportunity to Submit High Need Fund (HNF) Application

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators

Date: February 18, 2015

Due to unusual circumstances associated with the current fiscal year, districts that did not get their High Need Fund (HNF) application submitted before the November 30th deadline (for services provided in 2013-14) will be allowed to submit their application for consideration. All applications must be emailed to [email protected] and received by 4:00 p.m. on Friday, February 27, 2015.  This allowance should not be anticipated in future years.

The application and additional information about the HNF can be accessed at: http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.

Please contact the Special Education Finance Section if you have any questions at (573) 751-0622 or by email at [email protected]


FY15 Payment for High Need Fund (HNF)

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators

Date: February 17, 2015

The FY15 High Need Fund (HNF) payment for services provided during the 2013-14 school year will be made in two installments.  The first installment of approximately 58% will be made in the February 2015 payment transmittal.  This payment will include only state funding and will be listed under revenue code 5381 in the payment transmittal.  The Department will pay the remaining amount (approximately 42%) in April. The April High Need Fund payment will also only include state funding.

Districts may view the FY15 HNF payment amounts at: http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.  Please note that applications for services provided during the current 2014-15 school year will be available in September 2015 and are due November 30, 2015. 

Please contact the Special Education Finance Section if you have any questions at (573) 751-0622 or by email at [email protected]


REMINDER: Public Comment Period for Part B Application for Federal Funds under IDEA

Source: Pam Williams, Coordinator, Special Education Services

Intended Audience: System stakeholders in Part B of the Individuals with Disabilities Education Act (IDEA)

Date: February 10, 2015

Public Comment Period for Part B Application Opened February 9, 2015 The draft application for IDEA Part B funds is available for review and comment on the Office of Special Education webpage at http://dese.mo.gov/special-education/compliance/part-b-annual-state-application or in the Office of Special Education, 4th floor, Jefferson Building, 205 Jefferson Street, Jefferson City, MO 65102. Written public comment opened yesterday, February 9 and will remain open until the close of business on March 10, 2015. Written public comments may be submitted to the attention of Pam Williams, Coordinator of Services, Office of Special Education, at [email protected] or P.O. Box 480, Jefferson City, MO 65102-0480 or by fax 573-526-4404.


Listing of Transition Resources for Students who are Visually Impaired/Blind including those with Multiple Disabilities and Deafblindness

Source: Missouri School for the Blind, Outreach Services

Intended Audience: Teams Serving Students with Vision Impairment/Blindness including those with Multiple Disabilities and Deafblindness, Students and Parents of Students with Vision Impairments

Date: February 9, 2015

Infants, children, and youth with visual impairment/blindness including those with multiple disabilities and deafblindness experience numerous challenges and transitional stages as they develop and learn. There is a new online listing of transition resources available on the website of the Missouri School for the Blind. This listing includes links to articles by students and families; information on assessment; early intervention to early childhood, middle school, and post-secondary transitions; state and national resources; planning calendars; and, videos and webcasts. The transition to post-secondary activities is particularly timely for students about to graduate. To access this listing, go to: http://msb.dese.mo.gov/educators/documents/TransitionResourcesforBTF-Website.pdf. For additional information, contact [email protected]


Part C Extension/First Steps Summer Third Birthdays - Frequently Asked Questions

Source: Pam Thomas, Coordinator, First Steps

Intended Audience: First Steps Service Coordinators, System Point of Entry Directors, Directors of Special Education, Early Childhood Special Education Teachers and Administrators

Date: February 9, 2015

Frequently Asked Questions (FAQ) about Part C Extension/First Steps Summer Third Birthdays are available on the Department's website under "About This Webinar - Frequently Asked Questions" at: http://dese.mo.gov/communications/webinar/summer-third-birthday-services. The FAQ includes information about timelines, parent options for services over age three, and obtaining parent consent. Additionally, materials related to Transition from First Steps to Early Childhood Special Education (ECSE) are available on the First Steps website at: http://dese.mo.gov/special-education/first-steps/transition-first-steps-early-childhood-special.


REMINDER: 2014-15 Proportionate Share Carryover Release Request Due March 1, 2015

Source: Special Education Finance

Intended Audience: Special Education Directors, Superintendents, Financial Administrators

Date: February 5, 2015

Proportionate share funds are the amount of IDEA Part B funds a district must reserve and spend on either a private/parochial or home school student in the district's boundaries. If a district has not expended all of the proportionate share of its Part B funds by the end of the first year, the district must obligate the remaining funds for special education and related services to students with disabilities placed by their parents in private or home schools during a carryover period of one additional year. If a district cannot completely spend the carryover funds during the second year having met all proportionate share requirements, the district may request a release of the unspent funds to spend on allowable Part B expenditures for public students with disabilities within the district. However, proportionate share carryover funds may ONLY be released when the district has more carryover funds than anticipated current year proportionate share expenditures. For example, if the carryover amount is $50,000 and the anticipated expenditures are $20,000, then the district may release $30,000 because the carryover amount is more than the anticipated expenditures. If the anticipated expenditures are $60,000, then the district cannot release any carryover funds because the carryover funds are not more than the anticipated expenditures. In order to release these funds, the district must complete and submit the Proportionate Share Carryover Release Request under Part B in ePeGS by March 1, 2015. If the district chooses not to release the proportionate share carryover funds and does not spend them in their entirety, they will be forfeited. Once the Proportionate Share Carryover Release Request is approved by DESE staff, the district will need to revise the 2014-15 Part B Budget Application to re-budget the anticipated amount of released funds into any function code other than 1224 by April 30, 2015. A webinar was provided on December 17, 2014, that described the process of releasing unexpended proportionate share carryover funds. The recorded webinar can be found at http://dese.mo.gov/communications/webinar/december-special-education-finance-updates. Contact the Special Education Finance Section with any questions at 573-751-0622 or [email protected]


February Special Education Finance Updates Webinar

Source: Special Education Finance

Intended Audience: Directors of Special Education

Date: February 3, 2015

Please join the Special Education Finance Section for a webinar on February 18 from 10:30 a.m. to 11:30 a.m. which will include information regarding important Special Education Finance dates (upcoming and past due) and Maintenance of Effort (MOE). While the webinar is aimed towards new directors, anyone is welcome to attend. During the webinar, there will be a PowerPoint presentation followed by a live Q&A about topics discussed in the presentation. To participate in this webinar, go to http://dese.mo.gov/communications/webinar. Once on this page, click on the webinar title, "February Special Education Finance Updates", select the "log in" link, and type in your name to enter the room as a guest. The webinar will be recorded and posted under the Webinars - Recorded button at https://dese.mo.gov/communications/webinar/webinar-recorded. Please allow a week after the webinar for the recording to be posted. If you need an accommodation as required by the Americans with Disabilities Act to participate in this webinar, please call 573-751-5739 at least 48 hours in advance of the webinar to discuss the accommodation.