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Webinars/First Steps Summer Third Birthday Services

Source: Pam Thomas, Coordinator, First Steps Program

Intended Audience: Directors of Special Education, Early Childhood Special Education Teachers, Process Coordinators, System Point of Entry Directors, First Steps Service Coordinators 

Date:  February 4, 2016

A recorded presentation on Summer Third Birthday Services for children participating in First Steps is now available on the web.  The presentation includes information on parent options for services over age three, First Steps requirements for a Summer Third Birthday Individualized Family Service Plan (IFSP), school readiness discussions, and timelines.

Please view the recorded presentation at your convenience and then join us for the live questions and answers session on February 16, 2016, at 10:00 a.m.

RECORDED PRESENTATION

To listen to the recorded presentation, go to: http://dese.mo.gov/communications/webinar/summer-third-birthday-services-0 and click on "view the recorded presentation" (approximate playing time is 20 minutes).

LIVE PRESENTATION

If you have questions you would like to submit prior to the questions and answers session, please submit them to: [email protected]v (indicate "Summer Third Birthday" in the subject line).  We will address these questions in the live questions and answers session.

To participate in the live questions and answers session on February 16, 2016, at 10:00 a.m., go to: http://dese.mo.gov/communications/webinar/summer-third-birthday-services-0 and click on "Log in."

If you need an accommodation as required by the Americans with Disabilities Act to participate in the questions and answers session, please call 573-751-5739 at least 48 hours in advance of the session to discuss the accommodation.

We hope you will be able to join us on February 16. 


REMINDER: 2015-16 Proportionate Share Carryover Release Request Due March 1, 2016

Source: Special Education Finance

Intended Audience: Special Education Directors, Superintendents, Financial Administrators

Date: February 3, 2016

The Proportionate Share Carryover Release Request to release 2015-16 unspent proportionate share carryover funds is due March 1, 2016.

Proportionate share funds are the amount of IDEA Part B funds a district must reserve and spend on either a private/parochial or home school student in the district's boundaries.  If a district has not expended all of the proportionate share of its Part B funds by the end of the first year (i.e. 2014-15), the district must obligate the remaining funds for special education and related services to students with disabilities placed by their parents in private/parochial or home schools during a carryover period of one additional year (i.e. 2015-16).  If a district cannot completely spend the carryover funds during the second year (i.e. 2015-16) having met all proportionate share requirements, the district may request a release of the unspent funds to spend on allowable Part B expenditures for public students with disabilities within the district.  Proportionate share carryover funds may be released when the district has more carryover funds than current year proportionate share expenditures.  In order to release these funds, the district must complete and submit the Proportionate Share Carryover Release Request under Part B in ePeGS by March 1, 2016.  If the district chooses not to release the proportionate share carryover funds and does not spend them in their entirety, they will be forfeited. 

Once the Proportionate Share Carryover Release Request is approved by DESE staff, the district will need to revise the 2015-16 Part B Budget Application to re-budget the anticipated amount of released funds into any function code other than 1224 by April 30, 2016.

A training guide for completing and submitting the 2015-16 Proportionate Share Carryover Release Request is available at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  In addition, a FAQ on Proportionate Share is available at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-proportionate-share.    

Contact the Special Education Finance Section with any questions at 573-751-0622 or [email protected].  


Free Cochlear Implants Educational Consultation Services to School Districts

Source: Stephen Barr, Assistant Commissioner

Intended Audience: Superintendents and Directors of Special Education

Date: February 3, 2016

We have again contracted with Missouri State University (MSU), Department of Communication Sciences and Disorders, through the Speech, Language, and Hearing Clinic for limited free consultation services to help school districts as they meet the needs of students who have cochlear implants.  Free cochlear implant educational consultation services are available to any Missouri school district serving students with cochlear implants (PK-12).  Service delivery is individualized but could include information on device functioning, speech and auditory development, educational development, modes of communication, etc.

The collaborative, weekly consultation services are offered through Missouri State University (MSU) each Friday between 9:00 a.m. and 2:00 p.m. this semester.  Off-site consultation services (i.e., phone conferences, e-mail correspondences, web-cam communications, etc.) are available to all public school districts in the state of Missouri.  School personnel and students can also come to the clinic at MSU.  Parents may be included in the consultation at the discretion of the school district.

For information about the services, please contact: Jill Oswalt at [email protected].   


Part B Application

Source: Pam Williams, Coordinator, Special Education Services

Intended Audience: System stakeholders in Part B of the Individuals with Disabilities Education Act (IDEA)

Date: February 1, 2016

FOR YOUR INFORMATION

All states making application for funds under Part B of the Individuals with Disabilities Education Act (IDEA) are required to make available for public review and comment the application packet for those federal funds.  These are the funds that support provision of special education services to children ages 3 to 21 in Missouri.  The Department of Elementary and Secondary Education has developed the draft application packet for IDEA Part B funds and by this notice is making the application available for review and comment at http://dese.mo.gov/special-education/compliance/part-b-annual-state-application.      

The application packet, developed by the U.S. Department of Education, Office of Special Education Programs (OSEP), includes a summary of the assurances, certifications, and IDEA use of fund descriptions that the state will use to implement Part B of IDEA.  Upon OSEP's approval of Missouri's Part B application, the state will receive a federal grant award under Part B of the IDEA for the period of July 1, 2016, through June 30, 2017.

As you review the application, please note the following:

* The application is in a format required by OSEP.

* Missouri is providing general assurances to OSEP that the state will be implementing the provisions of state and federal regulations for Part B of IDEA 2004.

* The dollar amounts listed in Section III, Use of Funds, are for State-level Administration and Targeted Initiatives; not the cost of serving students with disabilities or the total cost of special education services in Missouri.

* The amounts for State-level Administration and Targeted Initiatives are based upon the current year (SFY16) allocation since OSEP has yet to give the anticipated award amounts for SFY17.  These amounts will be used until the SFY17 award amount is disclosed. 

The application is available for review on our website from February 1, 2016, through March 31, 2016.  Written public comments on the draft Part B application packet may be submitted from February 15, 2016, until the close of business on March 15, 2016, to the attention of Pam Williams, Coordinator of Services, Office of Special Education, at [email protected] or P.O. Box 480, Jefferson City, MO 65102-0480 or by fax 573-526-4404. 


2016 Power Up Assistive Technology Conference

Source: Missouri Assistive Technology

Intended Audience: Special Education Directors and Teachers, Parents, Occupational Therapists, Speech Therapists, Physical Therapists, Paraprofessionals, and other interested parties

Date: January 26, 2016

Early-bird registration ends next week for the 2016 "Power Up to the Summit" Assistive Technology Conference and Expo.  The conference will be held on April 17-19 at the St. Charles Convention Center in St. Charles, MO.  This year's conference features a host of national and regional presenters to strengthen the capacity of educators, special education staff, occupational and physical therapists, speech language pathologists, paraprofessionals, technology staff, etc.

The conference will include Missouri and national presenters on topics like Google Chrome Apps for Education, iPads and apps for students and others with disabilities, augmentative communication devices, AT and transition, apps for TBI, accessible educational materials, switch access in educational settings, and many other topics related to AT in and out of the classroom. 

Early-bird registration is $199; regular registration is $225.  Meals are included.  General information, the conference agenda, registration form, and information on speakers, sessions, and exhibitors can be found on Missouri Assistive Technology's website at: http://at.mo.gov/power-up-conference/index.html.   


IDEA Special Education Fiscal Training-RESCHEDULED

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents, and Bookkeepers

Date: January 19, 2016

Due to the Winter Weather Advisory in the Jefferson City area, the Special Education Finance Section has decided to reschedule the IDEA Special Education Fiscal Training scheduled for tomorrow, January 20, 2016.  The training will be held on Thursday, January 28, 2016, from 9:00 a.m. - 4:00 p.m. at the location listed below. 

Jefferson City

January 28, 2016

Harry S. Truman Building

Room 490/492

301 West High Street

Jefferson City, MO 65101

NOTE: In the event of inclement weather on Thursday, January 28, 2016, the training will be rescheduled to a later date.  An email to notify registrants will be sent on January 27, 2016, should the training be rescheduled due to weather. 


IDEA Special Education Fiscal Training

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents, and Bookkeepers

Date: January 11, 2016

The Special Education Finance Section will hold a training related to IDEA Part B fiscal requirements on January 20, 2016, in Jefferson City.  Anyone that works with the fiscal side of the IDEA Part B IDEA grant that did not go to a fall IDEA Part B Fiscal Monitoring session is encouraged to attend this training.  The training will cover the same topics as in the fall IDEA Special Education Fiscal Monitoring Regional Trainings, including the tiered monitoring process, special education funding sources, coding special education expenditures, obligation of funds, period of availability, cash management, allowable use of funds, source documentation, maintenance of effort, and time and effort requirements.  Participants from the fall trainings are welcome to attend again or send others from their district since the fall trainings limited the number of participants.

Each participant will receive a printed copy of the Special Education Fiscal Monitoring Guide.  The training will be offered from 9:00 a.m. - 4:00 p.m. at the location listed below.  Lunch will not be provided.

January 20, 2016

Harry S. Truman Building

Room 490/492

301 West High Street

Jefferson City, MO 65101

To register for the training, please complete the registration form at http://dese.mo.gov/sites/default/files/sef-FiscalTrainingFY16.pdf and email the completed form to [email protected].  For questions, contact Leslie Turpin at [email protected].  

NOTE: In the event of inclement weather, the training will be rescheduled to Thursday, January 28, 2016, at the same location and time.  An email to notify registrants will be sent on January 19, 2016, should the training be rescheduled due to weather. 


Part B State Plan Changes

Source: Stephen Barr, Assistant Commissioner

Intended Audience: System stakeholders in Part B of the Individuals with Disabilities Education Act (IDEA)

Date: January 8, 2016

The Office of Special Education, Department of Elementary and Secondary Education, is proposing changes to Regulations VI, VII, and IX of the state plan/regulations implementing Part B of the Individuals with Disabilities Education Act (IDEA).  The proposed changes and a summary chart are available for inspection until January 19, 2016, in the office of the Assistant Commissioner, Office of Special Education, Missouri Department of Elementary and Secondary Education, 205 Jefferson Street, 4th floor Jefferson Building, Jefferson City, MO 65102 during regular office hours and are also available on the office website at http://dese.mo.gov/special-education/proposed-state-plan-changes-2016

Written public comments on the proposed changes are being solicited and should be directed as follows no later than the close of business on January 13, 2016, to: 

Special Education Compliance

Department of Elementary and Secondary Education P.O. Box 480 Jefferson City, MO 65102-0480

Fax: 573-526-5946

Email: [email protected]

A public hearing was held by webinar on December 14, 2015.  An additional public hearing will be held by webinar on:

Tuesday, January 12, 2016

9:00 -10:00 a.m. http://dese.mo.gov/communications/webinar/part-b-state-plan-public-hearing-2-0   

To participate in the webinar, type in or click on the corresponding link above on a computer with internet access and follow the directions.  During the webinar, you will have the opportunity to type in and submit your comments to Department staff.  The webinar will remain open to receive public comment for a minimum of one hour or until all comments have been received.

Individuals who require special accommodations to participate in the public hearing, need to contact the Office of Special Education at the Missouri Department of Elementary and Secondary Education at least 72 hours prior to the event at 573-751-5739. 


2015-16 Proportionate Share Carryover Release Request is Available in ePeGs

Source: Special Education Finance

Intended Audience: Special Education Directors, Superintendents, Financial Administrators

Date: January 6, 2016

The Proportionate Share Carryover Release Request to release 2015-16 unspent proportionate share carryover funds is available in ePeGs.

Proportionate share funds are the amount of IDEA Part B funds a district must reserve and spend on either a private/parochial or home school student in the district's boundaries.  If a district has not expended all of the proportionate share of its Part B funds by the end of the first year (i.e. 2014-15), the district must obligate the remaining funds for special education and related services to students with disabilities placed by their parents in private/parochial or home schools during a carryover period of one additional year (i.e. 2015-16).  If a district cannot completely spend the carryover funds during the second year (i.e. 2015-16) having met all proportionate share requirements, the district may request a release of the unspent funds to spend on allowable Part B expenditures for public students with disabilities within the district.  Proportionate share carryover funds may be released when the district has more carryover funds than current year proportionate share expenditures.  In order to release these funds, the district must complete and submit the Proportionate Share Carryover Release Request under Part B in ePeGS by March 1, 2016.  If the district chooses not to release the proportionate share carryover funds and does not spend them in their entirety, they will be forfeited. 

Once the Proportionate Share Carryover Release Request is approved by DESE staff, the district will need to revise the 2015-16 Part B Budget Application to re-budget the anticipated amount of released funds into any function code other than 1224 by April 30, 2016.

A training guide for completing and submitting the 2015-16 Proportionate Share Carryover Release Request is available at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  In addition, a FAQ on Proportionate Share is available at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-proportionate-share.

Contact the Special Education Finance Section with any questions at 573-751-0622 or [email protected].


Blind Literacy Survey 2016

Source: Mary Corey, Director, Special Education Data

Intended Audience: Superintendents, Directors, Principals, and Program Managers of Public or Private (Non-Profit) Schools or Agencies Serving Blind/Visually Impaired Students

Date: January 6, 2016

The Department is mandated to report to the Missouri Legislature the educational status of blind students.  The Blind Literacy Survey, in part, is used to collect this information.  Assistance from districts/agencies in completing this survey will provide useful information regarding students who are blind.  Districts/agencies may also receive notification of this request from Missouri School for the Blind as part of the annual Federal Quota Registration for American Printing House, Inc.

For convenience, the Department has developed a one-page survey that is accessed, completed, and submitted via the web.  Each district/agency should complete one survey by January 31, 2016.  Please provide the following information regarding blind students ages 3 through 21 reported on the Federal Quota Registration (enrollment as of January 4, 2016):

The number of students who:

1) Receive materials in Braille and Braille-related services,

2) Receive materials in Braille and Braille-related services BUT no longer receive Braille instruction,

3) Use a slate and stylus or other Braille writing device,

4) Received transition planning services with cooperation from Rehabilitative Services for the Blind as part of their IEP, and

5) Have been or will be referred to Rehabilitative Services for the Blind during this school year.

To complete the Blind Literacy Survey, please go to the following web address and follow the instructions: https://www.surveymonkey.com/r/BlindLiteracy2016

If you experience any problems or have questions regarding this survey, please contact Mary Corey at (573) 751-8165 or [email protected].


2016 Federal Quota Registration of Blind Students

Source: Missouri School for the Blind

Intended Audience: LEAs and SEAs serving students who are legally blind

DATE: January 4, 2016

The packets for the 2016 Federal Quota Registration of Legally Blind Students were mailed to LEAs and SEAs in late December 2015.  The Federal Quota Registration is the census that records legally blind students who are eligible to receive materials provided by the federal Act to Promote the Education of the Blind.  This program is a means whereby a per capita amount of money is designated for the purchase of educational materials for each eligible student registered through an established Federal Quota account maintained and administered by the American Printing House for the Blind (APH).

When you complete the registration form, be sure to read all instructions carefully.  In particular:

1. Note the distinctions in definitions regarding primary reading media for pre-readers and non-readers.

* A "pre-reader" is identified as an infant, preschooler, or older student with reading potential or a student working on or toward a readiness level.

* A "non-reader" is a student who shows no reading potential.   A student with severe and profound disabilities who does not read but uses objects, pictures, or specially designed tactual communication symbols would be considered a "non-reader" for the purposes of this registration. 

2. Note that a student who has a multiple disability that includes legal blindness and may not be reported as visually impaired for Child Count purposes can and should be included on this registry.

Should you have any questions regarding the 2016 Federal Quota Registration of Blind Students, contact [email protected].  Please return the completed registration form to Yvonne Ali, Missouri School for the Blind, 3815 Magnolia Avenue, St. Louis, MO 63110.  The deadline for the completion and return of this Registry is February 1, 2016.


IDEA Special Education Fiscal Training

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents, and Bookkeepers

Date: December 18, 2015

The Special Education Finance Section is pleased to announce a training related to IDEA fiscal monitoring.  The training will cover the same topics covered in the fall IDEA Special Education Fiscal Monitoring Regional Trainings (pertinent fiscal accountability requirements, specific examples of these requirements, monitoring questions used to determine compliance of IDEA fiscal requirements, and corrective actions necessary to meet IDEA fiscal compliance).  Each participant will receive a printed, bound copy of the new Special Education Fiscal Monitoring Guide.  The training will be offered from 9:00 a.m. - 4:00 p.m. at the location listed below.  All districts/LEAs are welcome to attend.

Jefferson City

January 20, 2016

Harry S. Truman Building

Room 490/492

301 West High Street

Jefferson City, MO 65101

To register for the training, please complete the registration form at http://dese.mo.gov/sites/default/files/sef-FiscalTrainingFY16.pdf and email the completed form to [email protected].  For questions, contact Leslie Turpin at [email protected]

NOTE: In the event of inclement weather, the training will be rescheduled to Thursday, January 28, 2016, at the same location and time.  An email blast to notify registrants will be sent on January 19, 2016, should the training be rescheduled due to weather. 


Early Childhood ESEA Waiver Request

Source: Federal Programs

Intended Audience: Special Education Directors and Teachers

Date: December 4, 2015

The Department of Elementary and Secondary Education is requesting a waiver from the United States Department of Education related to flexibility in expanding early learning programs.  The waiver request is available for inspection at http://dese.mo.gov/quality-schools/federal-programs.   Written public comments on the waiver are being solicited and should be directed as follows no later than the close of business on January 4, 2016, to:

Federal Programs

Department of Elementary and Secondary Education P.O. Box 480 Jefferson City, MO 65102-0428

Fax: 573-526-6698

Email:  [email protected]


Special Education Child Count Reporting

Source: Mary Corey, Director, Special Education Data

Intended Audience: Special Education administrators, Core Data/MOSIS personnel

Date: December 1, 2015

The December Core Data/MOSIS monthly webinar will focus on the Special Education child count and educational environments data collection.  The webinar is scheduled for Wednesday, December 2, 2015, at 1:00 p.m.  Information about this webinar can be found at http://dese.mo.gov/communications/webinar/core-datamosis-monthly-webinar-8.  Advance questions can be directed to [email protected]

 


Annual Blind/Visually Impaired Literacy Study

Source: Tanya Pleus, Planner, Special Education Data

Intended Audience: Local and state agencies providing services to students with visual impairments and parents of those students

Date: December 1, 2015

Pursuant to Missouri law, the Office of Special Education prepares an annual report of the educational status of the eligible students with blindness/visual impairment and reports the findings to the Missouri Legislature on December 1.  The report is now available on the web at https://dese.mo.gov/special-education/blindness-literacy-reports.      

If you have questions regarding this document, contact Tanya Pleus at [email protected] or 573-526-4995. 


Part B State Plan Changes

Source: Stephen Barr, Assistant Commissioner

Intended Audience: System stakeholders in Part B of the Individuals with Disabilities Education Act (IDEA)

Date: November 20, 2015

The Office of Special Education, Department of Elementary and Secondary Education, is proposing changes to Regulations VI, VII, and IX of the state plan/regulations implementing Part B of the Individuals with Disabilities Education Act (IDEA).  The proposed changes and a summary chart are available for inspection until January 19, 2016, in the office of the Assistant Commissioner, Office of Special Education, Missouri Department of Elementary and Secondary Education, 205 Jefferson Street, 4th floor Jefferson Building, Jefferson City, MO 65102 during regular office hours and are also available on the office website at http://dese.mo.gov/special-education/proposed-state-plan-changes-2016.

Written public comments on the proposed changes are being solicited and should be directed as follows no later than the close of business on January 13, 2016, to: 

Special Education Compliance

Department of Elementary and Secondary Education P.O. Box 480 Jefferson City, MO 65102-0480

Fax: 573-526-5946

Email: [email protected]

Public hearings will be held by webinar on:

Monday, December 14, 2015

2:00 - 3:00 p.m. http://dese.mo.gov/communications/webinar/part-b-state-plan-public-hearing-1-0

Tuesday, January 12, 2016

9:00 -10:00 a.m. http://dese.mo.gov/communications/webinar/part-b-state-plan-public-hearing-2-0

To participate in a webinar, type in or click on the corresponding link above on a computer with internet access and follow the directions.  During the webinar, you will have the opportunity to type in and submit your comments to Department staff.  The webinars will remain open to receive public comment for a minimum of one hour or until all comments have been received.

Individuals who require special accommodations to participate in the public hearing, need to contact the Office of Special Education at the Missouri Department of Elementary and Secondary Education at least 72 hours prior to the event at 573-751-5739.


Dynamic Learning Maps Test Update

Source:  Tiffani Muessig, Assistant Director, Special Education Effective Practices

Intended Audience:  Special Education Directors, Special Education Teachers, District Testing Coordinator

Date:  November 16, 2015

Dynamic Learning Maps sends regular test updates.  The most recent update was sent on November 12, 2015.  This test update addressed how to troubleshoot challenges related to accessing Educator Portal, including the Security Agreement and Required Training Course Completion.  This test update also addressed how to troubleshoot challenges related to the Science Pilot testing window.

To view the complete update and/or subscribe to future updates, please go to the following site:  http://dynamiclearningmaps.org/content/test-updates.  


Readers for the Blind Applications Due November 30, 2015

Source: Special Education Finance

Intended Audience: Special Education Directors

Date: November 12, 2015

Funding is available for school districts to help support readers for students who are legally blind.  The Readers for the Blind application and manual can be found at http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.    

Applications and supporting documentation for services provided to eligible students during the 2015-16 school year should be submitted electronically to [email protected] prior to serving the child but no later than November 30, 2015.  Electronic copies of current eye reports are required as supporting documentation for all new student applicants, as well as for students with eye reports older than three years on file with Rehabilitation Services for the Blind. 

The Special Education Finance Section will forward applications to Rehabilitation Services for the Blind for certification and, if approved, notify the school district of the student's eligibility and the requirements for reporting reader services.  If you have questions, please contact Special Education Finance at (573) 751-0622 or by email at [email protected]


Special Education Child Count Reporting

Source: Mary Corey, Director of Special Education Data

Intended Audience: Special Education Administrators, Core Data/MOSIS Personnel

Date: November 10, 2015

The December special education child count is due December 15, 2015, via the December MOSIS Student Core submission.  Every student with an IEP or services plan who is receiving services on December 1 should be reported by one, and only one, district.  All students receiving special education services under an IEP (including ECSE speech-only or itinerant students) and parentally-placed private school students receiving services under a services plan are to be reported. 

When the MOSIS file is certified, the special education child count data are populated to Screen 11 of Core Data.  Since there is no submit process in Core Data for the December cycle, the certified MOSIS file is considered the officially submitted data. 

The required verification sheet is located on the MCDS Portal and can be accessed the day after certifying the MOSIS December Student Core file.  Instructions for accessing and returning the verification sheet for the 2016 school year can be found here:  http://dese.mo.gov/sites/default/files/Instructions%20for%20CC%20veri.docx.

If you have situations where a student is attending a non-resident district, please work with the other district to ensure only one district is reporting the student.  There are two options for reporting students attending a non-resident district.  The first option is to follow a Resident 2 model where the attending district reports the student as a Non-Resident (NR), and the resident district does not report the student at all.  In general, Early Childhood Special Education (ECSE) students served by a non-resident district should be reported by the serving district as Non-Resident (NR). 

The second option is to follow a cooperative/alternative school model. The resident district does the reporting and reports the student as a Resident 1 (R1) student. 

Questions can be directed to the Special Education Data Section at 573-751-7848 or email [email protected].   


Regional Braille Challenge

Source: Geoffrey Barney, Superintendent, School for the Blind

Intended Audience: Teachers of the Visually Impaired (TVIs), Special Education Directors, and/or Parents of Visually Impaired Students  

Date: November 10, 2015

Missouri School for the Blind (MSB) invites you to a Regional Braille Challenge on February 11, 2016, from 9:00 a.m. to 3:30 p.m.  Braille Challenge, sponsored by the Braille Institute, is an academic contest for braille readers.  Students will demonstrate their grade-level braille skills in the areas of spelling, reading comprehension, proofreading, speed and accuracy, as well as charts and graphs.  This is a contest, not a test.  It is meant to be enjoyed and serve as a reward for students who have worked hard to improve their braille skills. 

Each participant must provide their own manual Brailler (any manual brailler is allowed-Next Generation, Light Touch, or Classic Perkins).  Students participating in the Speed and Accuracy challenge (Varsity, Junior Varsity, Sophomore levels) must have a Victor Stream or Book Port Plus with ear buds or headphones.  Students may visit The Braille Challenge website at http://www.braillechallenge.org/ to review contest descriptions and download practice contests.  

The contest will be held at Missouri School for the Blind (MSB), 3815 Magnolia, St. Louis, Missouri 63110.  Information about this Regional Braille Challenge is posted on the MSB website at http://msb.dese.mo.gov/ including a downloadable permission form required by the Braille Institute.  Students wishing to participate must have a parent or guardian complete the permission form and mail or fax it to MSB at 314-776-1875 no later than December 16, 2015.  An Additional Registration Information Form is also needed by MSB and can be found on the MSB website. 

If you have any questions about the St. Louis Regional contest, feel free to contact Joy Waddell, Missouri School for the Blind Assistant Superintendent at 314-776-4320 or via email at [email protected] or MSB's  Braille Challenge Coordinator, Linda Havlik at [email protected]


Opportunity for Public Comments to Missouri's Special Education Advisory Panel (SEAP)

Source: Missouri Special Education Advisory Panel

Intended Audience: Special Education Stakeholders         

Date: November 9, 2015

As stakeholders in the education of children with disabilities in Missouri, you are invited and encouraged to share comments with Missouri's Special Education Advisory Panel (SEAP).  The SEAP is comprised of educators, administrators, state agency representatives, parents, and persons with disabilities.  The quarterly meetings are open to the public and there is a time for public comment on every meeting's agenda. 

For meeting information, please visit: DESE Special Education Advisory Panel webpage: http://dese.mo.gov/special-education/advisory-panels/special-education-advisory-panel-seap or contact Lina Browner at 573-751-5739 or email: [email protected]

The public may also submit comments to the panel via email at [email protected] or through the DESE Webpage: http://dese.mo.gov/special-education/advisory-panels/seap/contact-advisory-panel.   

We welcome and encourage comments regarding concerns or issues faced by students with disabilities, their families, and the professionals who work with them.  For example, the SEAP has addressed such issues as transitioning to adult services, positive behavior supports, seclusion and restraint, and due process hearings related to special education.

This is a private SEAP committee email address and is not accessed or monitored by DESE.  It will be viewed by the SEAP's public comment committee members only. The comments will be shared with the full SEAP Panel at quarterly meetings.  The Sunshine Law requires that records of the SEAP be available for public review.  While we will not publicly identify you when discussing your comment, if a Sunshine law request is made, the record with your name would be produced.  When you submit comments to the Advisory Panel you should not include any personally identifiable information regarding a child or other individual parties.  While responses cannot be made to your individual comments, public comments received will be shared with the Panel as examples of issues concerning the special education community. 

By working together, we can positively impact special education in Missouri.  Thank you!

SEAP Public Comment subcommittee members:

  Diana Taylor-Soole, parent representative

  Julie Boos, parent representative

  Reta Richmond, parent representative 


ECSE Parent Education - MoSPIN

Source: Missouri School for the Blind, Outreach Services

Intended Audience: Districts serving children who are blind, visually impaired and may have additional disabilities and enrolled in ECSE

Date: November 5, 2015

District Early Childhood Special Education (ECSE) programs serving children who are blind, visually impaired and may have additional disabilities, may be interested in learning more about MoSPIN (Missouri Statewide Parent Involvement Network).  In this parent training program, MoSPIN Parent Advisors visit the student's home on a regular basis to instruct parents on a variety of issues that are unique to children with visual impairments.  This instruction is based on the nationally recognized INSITE curriculum and may include topics such as the child's specific visual impairment and the resulting impact on communication, motor, or other areas of development.  MoSPIN does not provide direct service to children, but is meant as a compliment to those services.  MoSPIN parent training is provided at no cost to families or districts.  This service is available to families of children birth through 5.

For additional information about MoSPIN or to learn more about becoming a Parent Advisor, please contact Ginny Williams at [email protected] or visit our website at http://msb.dese.mo.gov/outreach-services/mospin.html.


Confirmation of Applications Received for the FY16 Public Placement Fund

Source: Special Education Finance, Division of Financial and Administrative Services

Intended Audience: Special Education Directors, District Administrators, Superintendents

Date: November 4, 2015

A list of the FY16 Public Placement Fund applications received as of November 1, 2015, are located on the Special Education Finance webpage under the "Public Placement Fund" section at http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.  If a district has submitted an application and is not on the list, please contact the Special Education Finance Section at (573) 751-0622 or by email at [email protected].


ECSE FER Now Available

Source: Special Education Finance, Division of Financial and Administrative Services

Intended Audience: Special Education/ECSE Directors, District Administrators, Superintendents

Date: November 3, 2015

The Early Childhood Special Education (ECSE) Final Expenditure Report (FER) is functioning properly and can now be accessed.  The FER deadline has been extended until November 6, 2015.  The ECSE payment will be paid in the second November payment. 


REVISIONS to Model Form D

Source: Nancy Thomas, Assistant Director, Special Education Compliance

Intended Audience: Special Education Directors, Process Coordinators, Special Education Teachers, Related Services Staff, School Administrators, School Counselors, Parents, Advocates, and other interested parties

Date: November 2, 2015

FOR YOUR INFORMATION:

The DESE Assessment Section has alerted the Office of Special Education of some changes in the testing requirements for statewide assessments that are in effect for the 2015-16 school year.  These changes affect the administration of the ACT and ACCESS for ELLs.  IEP teams will need to make decisions about participation in and accommodations for the ACT and the Alternate ACCESS for ELLs prior to the administration of either of these statewide assessments. 

The revised model forms to be used to document these decisions are posted on the Special Education Compliance webpage at http://dese.mo.gov/special-education/compliance/special-education-forms.  A list of the revisions and the reasons for them can also be found at that site.

If you have questions or concerns about this document, please do not hesitate to call the Compliance Section at 573-751-0699.


Local Determinations/Data Criteria

Source: Stephen Barr, Assistant Commissioner

Intended Audience: Special Education Administrators and Superintendents

Date: October 30, 2015

As you know, the U.S. Department of Education, Office of Special Education Programs (OSEP), requires states to give each local education agency an annual determination category.  As part of the determination criteria, states must evaluate the timeliness and accuracy of district-reported data. 

The following criteria will be used to assess points for the timeliness and accuracy of data reported for the 2015-16 school year:

Timeliness of data will be based on the certified dates of MOSIS data submissions.  Each timely submission will earn the district one credit, for a total of four possible credits.  

*The December Student Core must be certified by January 11. 

*The October Educator and Assignment files must be certified by January 11. 

*The June Student Core and Student Enrollment and Attendance files must be certified by August 3.

*The June Discipline Incidents file must be certified by August 3. 

Accuracy of data will be based on districts satisfactorily addressing any errors or inquiries from DESE about the data for each of the four data collections listed above.  Inquiries are generally based on large year-to-year changes or other significant data anomalies.  Data Coordination staff will work with districts to address any of the errors or inquiries.  Each of the four data collections will earn the district one credit for accuracy, unless the district fails to address any areas of concern.

A total of eight credits can be attained for each district (four for timeliness and four for accuracy).  These credits will then be translated to the four-point scale used in the determination's process.  Seven or eight credits will translate to 4 points.  Five or six credits will translate to 3 points.  Three or four credits will translate to 2 points and fewer than three credits will translate to 1 point. 

Questions about the criteria should be directed to Mary Corey, Director of Special Education Data, at 573-751-8165 or [email protected]


ECSE FER - DO NOT ACCESS UNTIL FURTHER NOTICE

Source: Special Education Finance, Division of Financial and Administrative Services

Intended Audience: Special Education Directors, District Administrators

Date: October 29, 2015

The Early Childhood Special Education (ECSE) Final Expenditure Report (FER) is currently not saving data or allowing districts to submit the FER.  Please do not access the FER at this time.  The IT department is currently working on the issue.  The deadline has been extended until November 6, 2015, due to this problem.  The ECSE payment will be paid in the second November payment.  We will send another SELS once the system is up and running.  If your FER has been submitted and/or approved, your FER is not affected by this issue.  We appreciate your patience while we work through this problem. 


FINAL REMINDER: FY16 Public Placement Fund Application Due October 31

Source: Special Education Finance, Division of Financial and Administrative Services

Intended Audience: Special Education Directors, District Administrators

Date: October 29, 2015

FY16 Public Placement Fund (PPF) Applications and supporting cost documentation for services provided during the 2014-15 school year must be submitted electronically via email as an attachment to [email protected] by October 31, 2015, to be eligible for reimbursement.  The FY16 PPF manual and application are located on the Special Education Finance webpage at http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.  This is an OPTIONAL application.

Districts submitting applications will be sent a receipt confirmation by email.  Please keep this email for your records. 

The PPF provides reimbursement for educating both IEP and non-IEP students placed within a non-domicile district by the Division of Family Services (DFS)/Children's Division (CD), the Department of Mental Health (DMH), the Division of Youth Services (DYS), or a Court of Competent Jurisdiction.  Funding is available when the educational costs of these students exceed the revenues received by the serving district.

Please note that students should NOT be claimed on the both the High Need Fund (HNF) and Public Placement Fund applications in the same year. 

If you have any questions, please contact the Special Education Finance Section at (573) 751-0622 or by email at [email protected].


Special Education District Profiles Public Reports

Source: Mary Corey, Director, Special Education Data

Intended Audience: Superintendents and Directors of Special Education

Date:  October 28, 2015

The Special Education District Profiles containing 2014-15 data are now available to the public on the Missouri Comprehensive Data System (MCDS) Portal.  To access the district profile, go to DESE's home page (http://dese.mo.gov/) and click on the MCDS Portal button.  On the MCDS Portal's home page, click on "DISTRICT INFO" (in the banner below the Department's logo).  Select your district.  In the Summary Reports box (top box on the right), click on 2015 next to Special Education Profiles to bring up your district profile, or you can click on State to bring up the State Special Education Profile. 

Please note that the public profiles now have cell suppression rules applied in order to protect student confidentiality.  Unsuppressed versions of the profiles are still available to districts through secured access on the MCDS Portal under Special Education Guided Inquiry. 

If you have comments or questions, please contact the Special Education Data Coordination Section at 573-751-7848 or email [email protected]


FINAL REMINDER: Early Childhood Special Education (ECSE) Final Expenditure Report (FER) due October 30

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents, ECSE Coordinators

Date: October 28, 2015

The Early Childhood Special Education (ECSE) Final Expenditure Report (FER) for claiming reimbursement on 2014-15 ECSE expenditures is due October 30, 2015, to start receiving reimbursement in November.  Districts must go to ePeGs in the DESE Web Applications to access the FER.  Step-by-step instructions are available at: http://dese.mo.gov/sites/default/files/sef-ECSE-FER-InstructionsFY16.pdf.  

Before submitting the ECSE FER, districts should ensure MOSIS files in Core Data screens 18 and 20 and expenditure amounts in function codes 1280 and 2559 on their 2014-2015 Annual Secretary of the Board Report (ASBR) are accurate in order for correct information to pull into the ECSE FER. 

Contact the Special Education Finance Section if you have any questions at (573) 751-0622 or by email at [email protected].   


REMINDER: FY16 Public Placement Fund Application Due October 31

Source: Special Education Finance, Division of Financial and Administrative Services

Intended Audience: Special Education Directors, District Administrators

Date: October 20, 2015

FY16 Public Placement Fund (PPF) applications and supporting cost documentation for services provided during the 2014-15 school year must be submitted electronically via email as an attachment to [email protected] by October 31, 2015, to be eligible for reimbursement.  This is an OPTIONAL application.  Districts that submit an application will be sent a receipt confirmation by email.  Please keep this email for your records.

The FY16 Public Placement Fund (PPF) manual and application are located on the Special Education Finance webpage at http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.  The PPF provides reimbursement for educating both IEP and non-IEP students placed within a non-domicile district by the Division of Family Services (DFS)/Children's Division (CD), the Department of Mental Health (DMH), the Division of Youth Services (DYS), or a Court of Competent Jurisdiction.  Funding is available when the educational costs of these students exceed the revenues received by the serving district.

Please note that students should NOT be claimed on both the High Need Fund (HNF) and Public Placement Fund applications in the same year.

If you have any questions, please contact the Special Education Finance Section at (573) 751-0622 or by email at [email protected].  


Community American Sign Language (ASL) Classes

Source:  Resource Center on Deafness at Missouri School for the Deaf (MSD)

Intended Audience:  Anyone interested in learning ASL

Date:  October 9, 2015

Missouri School for the Deaf (MSD) is offering Community American Sign Language (ASL) classes.  There are four sessions a year and classes are FREE.  They are held in the Stark Elementary School building on the Missouri School for the Deaf campus in Fulton, Missouri.  The classes are taught by experienced deaf instructors and there are beginning, intermediate, and advanced groups to fit any ability level.  Classes are open to any Missouri resident, but families of deaf or hard of hearing students receive first priority.  Professionals serving deaf clients receive second priority.  Others are welcome to attend as space permits.  There are three ways to register:  1) online at http://msd.dese.mo.gov/resource-center/asl/; 2) by email at [email protected]; or, 3) by phone at (573) 592-2543.  Directions and optional textbook information will be provided with your registration confirmation.  Please include the following information:   name, email address, phone number, whether you are registering as a family member, teacher, professional, or other.  A confirmation letter will be sent by email.     

Fall 2015 Dates:

Saturdays, 9:00-11:00 a.m.

October 17, 24, 31; November 7, 14, 21; and December 5

Winter 2015 Dates:

Saturdays, 1:00-3:00 p.m.

January 9, 16, 23, 30; and February 6, 13, 20

Spring 2016 Dates:

Saturdays, 9:00-11:00 a.m.

March 19, 26; and April 2, 9, 16, 23, 30

Summer 2016 Dates:

Saturdays TBA (These lessons will be more intensive.)


MPACT's "Tools For Life" Transition Summit

Source:  John Stains, Supervisor, Effective Practices

Intended Audience: Students who have Disabilities, Special Education Transition Personnel and Student Teams, and Family Members

Date: October 7, 2015

The 7th Annual MPACT "Tools for Life" Transition Summit will be held on Wednesday, October 28, 2015, from 10:00 a.m. to 3:00 p.m.  The Summit will be held on the 4th floor of the Truman State Office Building, 301 High Street, Jefferson City, MO.  This one-day learning experience is designed for students who have disabilities, special education transition personnel, and family members.  Summit sessions are focused on the preparation of youth for transition to postsecondary education, employment, independent living, and community experiences.  Sessions will also cover: career soft skills development, self-determination, youth leadership, and information about Workforce Development, Vocational Rehabilitation, and Centers for Independent Living services.  Understanding the Americans with Disabilities Act and Social Security will also be addressed.

For registration and agenda information, go to http://ptimpact.org/TFL/TransMain.aspx.

To register online, go to http://toolsforlife2015.eventbrite.com.

Please complete the Release and Waiver Forms http://ptimpact.org/TFL/TransMain.aspx for each participant.  No cost for school teams of educators and student (each educator must be accompanied by at least one student) and family member with student.  For family member without student, the cost is $25 (limited to first 50 registered).  Professional educator without student, cost is $50 (limited to first 50 registered).  Lunch will be provided.

For more information, contact Debby Loveall-Stewart, Program Coordinator, at [email protected], 816-698-2677.


FY16 High Need Fund Application Available

Source: Special Education Finance

Intended Audience: Special Education Directors, District Administrators

Date: October 6, 2015

The FY16 High Need Fund (HNF) application and manual have been posted on the Special Education Finance webpage at http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.  The application will be due November 30, 2015, for services provided during the 2014-15 school year.  This is an OPTIONAL application. 

Applications must be saved and submitted electronically via email as an attachment to [email protected].  Districts will be sent a receipt confirmation.  Please keep this email for your records. 

The High Need Fund (HNF) provides reimbursement for districts serving any student with a disability whose educational costs exceed three times the district's Current Expenditure per ADA amount as calculated on the FY15 Annual Secretary of the Board Report (ASBR).  If you have any questions, please contact Special Education Finance at (573) 751-0622 or by email at [email protected].

Please note that students should NOT be claimed on both the High Need Fund (HNF) and Public Placement Fund applications.


Special Education District Profiles

Source: Mary Corey, Director Special Education Data, Office of Data System Management

Intended Audience: Superintendents and Directors of Special Education

Date:  October 2, 2015

The preliminary Special Education District Profiles containing 2014-15 data are now available on the Missouri Comprehensive Data System (MCDS) Portal.  The Profiles will be made available to the public soon; therefore it is essential that districts review the data and make any necessary corrections immediately via MOSIS.  Selected tables in the Profile will be automatically updated based on MOSIS data changes; however changes could take several days to appear in the Profile report.

Corrections to MOSIS data included in the Profiles must be made by October 16, 2015.  

The location of the Profiles has changed.  Instructions for accessing and running the Profile are available on this page:  http://dese.mo.gov/data-system-management/special-education-data/data-reports in Instructions for Accessing Special Education District profiles.

If you have comments or questions, please contact the Special Education Data section at 573-751-7848 or email [email protected].


Early Childhood Special Education (ECSE) Final Expenditure Report (FER) NOW OPEN

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, ECSE Directors

Date: October 2, 2015

The Early Childhood Special Education (ECSE) Final Expenditure Report (FER) is now open. Districts must go to ePeGs in the DESE Web Applications to access the FER. Step-by-step instructions are available at: http://dese.mo.gov/sites/default/files/sef-ECSE-FER-InstructionsFY16.pdf.  An updated ECSE FER Guide with rules and guidance will be posted next week.

The ECSE FER is due October 30, 2015.

For questions, please contact the Special Education Finance Section at (573) 751-0622 or [email protected].


DESE Career Opportunity for Director (Dyslexia Specialist)

Source: Office of College and Career Readiness

Intended Audience: Superintendents, Directors of Special Education

Date: October 1, 2015

The Department of Elementary and Secondary Education has a career opportunity for Director (Dyslexia Specialist).  This position will serve as a resource to school personnel regarding support for students with dyslexia such as planning training and professional development, disseminating information on best practices and treatment models, and identifying valid and reliable screening and evaluation assessments and protocols.  The full job description with education and experience requirements can be viewed at http://dese.mo.gov/content/director-dyslexia-specialist


Assessing Communication of Children with Deafblindness and Significant Disabilities and Using Results to Plan Instructional Programming

Source:  Missouri Deafblind Technical Assistance Project/Missouri School for the Blind

Intended Audience: Teachers, administrators, speech language therapists, and parents of students with combined vision and hearing loss

Date: September 28, 2015

The Missouri Deafblind Technical Assistance Project, based at Missouri School for the Blind, is sponsoring this one-day workshop (at no charge for participants) on the assessment of early expressive communication; instructional strategies to consider at both the pre-symbolic and early symbolic levels of communication; and, research-based strategies for the use of a tangible symbol system with a child.  The workshop will be presented by Philip Schweigert, Consultant, New Mexico School for the Blind and Visually Impaired, Albuquerque, New Mexico.  The workshop will be held on Monday, December 7, 2015, at the Drury Inn - Forest Park, 2111 Sulphur, St. Louis, Missouri from 8:30 a.m. until 4:00 p.m.

Registration information is available at:  http://msb.dese.mo.gov/.  

For questions, contact:  Susan Bonner, Project Coordinator, MSB, (314) 633-1553 or [email protected]


2014-15 Early Childhood Special Education (ECSE) Final Expenditure Report (FER) UPDATE

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, ECSE Directors

Date: September 25, 2015

The Department is still trying to finalize the Early Childhood Special Education (ECSE) Final Expenditure Report (FER) and training materials; therefore, the opening of the ECSE FER will be delayed until October 1, 2015. Because of this second delay, we are pushing back the due date once more until October 30, 2015.  As previously mentioned in the SELS message sent on September 2, we feel with the revamp of the FER and with much less data entry than what was required before, a month should be sufficient time to complete and submit. We still anticipate making the first ECSE payment in November; however, it will be towards the end of the month as opposed to the regular monthly payment that comes on the 20th. We appreciate your patience.

A SELs message will be sent to notify LEAs when the FER is open and available for data entry.

For questions, please contact the Special Education Finance Section at (573) 751-0622 or [email protected].


Missouri Post-Secondary Success Project WEBINAR

Source: Career Education

Intended Audience:  School Administrators, School Counselors, General Education Teachers, Special Education Teachers, Career Technical School Staff

Date: September 24, 2015

Please join us on October 7, 2015, at 1:30 p.m. for a webinar on the Missouri Post-Secondary Success Project.  This webinar will provide an overview of research, instructional strategies, and assessments that can be embedded into the general education curriculum and taught within the Missouri Learning standards.  Numerous free resources and professional learning opportunities will be shared.  Research has identified teachable, transferable skills that positively impact behavior and academic achievement, graduation rates, and post-school outcomes (National Academy of Sciences, 2012).  Organized into three domains (intrapersonal, interpersonal and cognitive), the Competency Wheel categorizes many competencies that all students need to be college and career ready.

This webinar is presented by Missouri Post-Secondary Success, a collaborative professional development initiative led by the Missouri Department of Elementary and Secondary Education and the University of Kansas Center for Research on Learning that aims to develop career-equipped, lifelong learners that are socially and emotionally engaged.  Learn more at https://sites.google.com/site/mopostsecondarysuccess/.  

To participate in this webinar, go to http://dese.mo.gov/communications/webinar/mo-post-secondary-success-project.  The webinar will be recorded and posted under the Webinars - Recorded button at https://dese.mo.gov/communications/webinar/webinar-recorded.  

If you need an accommodation as required by the Americans with Disabilities Act to participate in this webinar, please call 573-751-5739 at least 48 hours in advance of the webinar to discuss the accommodation.  If you have additional questions, please contact Barb Gilpin at 573-751-7661 or at [email protected]


A Free New Program to Provide Transition Assistance for Students with Disabilities

Source:  John Stains, Supervisor, Effective Practices

Intended Audience:  Middle and High School Principals, General Education Teachers, Special Education Teachers, Paraprofessionals, Counselors

Date:  September 24, 2015

The Pre-Employment Transition Services (PETS) program will offer work-related supports to public school students in Missouri who are not yet eligible for similar services through Vocational Rehabilitation.  The program was made possible through legislative changes to the Workforce Innovation and Opportunities Act (WIOA).

PETS will focus on providing hands-on supports by working directly with students, families, and schools.  These services include job shadowing, mock interviews, and counseling designed to help create a smooth transition into the workforce.  Twenty-one PETS specialists from around the state have been selected and trained to help with the program, which will offer services in five areas:  Job exploration, Work-based learning, Counseling for post-secondary education, Workplace readiness, and Self-advocacy and peer mentoring.

"Our job is to help students with disabilities make connections with various services," said PETS Project Director Robert Simpson.  "We are working with these students in a hands-on fashion, getting them connected with the right services."

PETS is a collaborative partnership between several organizations around the state including the University of Missouri and the Department of Elementary and Secondary Education.  All services are free to districts.  Pre-Employment Transition Services has already made connections with over 300 schools.

For more information regarding PETS, please contact the University of Missouri's Hook Center for Educational Renewal at 573-882-0859 or [email protected]


IDEA Special Education Fiscal Monitoring Regional Trainings

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, and Superintendents, Bookkeepers

Date: September 24, 2015

The Special Education Finance Section is pleased to announce regional trainings related to IDEA fiscal monitoring.  Each session will cover pertinent fiscal accountability requirements, specific examples of these requirements, monitoring questions used to determine compliance of IDEA fiscal requirements, and corrective actions necessary to meet IDEA fiscal compliance.  Each participant will receive a printed, bound copy of the new Special Education Fiscal Monitoring Guide.  The trainings will be offered from 9:00 a.m. - 4:00 p.m. at the locations listed below. 

All districts/LEAs are welcome to attend.  However, districts/LEAs completing self-assessments (Cohort 2) in 2015-16 are strongly encouraged to participate in order to prepare for the upcoming monitoring.  Attendance for the districts/LEAs receiving Special Education Finance on-site visits (Cohort 1) will be mandatory.  Districts/LEAs receiving Special Education Finance on-site reviews in 2015-16 will be notified via email within the next few weeks.  Cohort listings can be found at http://dese.mo.gov/sites/default/files/qs-fc-cohort-list-aug-2015.pdf.

To register for a training, please complete the registration form at http://dese.mo.gov/sites/default/files/sef-MonitoringTraining2015.pdf and email the completed form to [email protected].  For questions, contact Leslie Turpin at [email protected]

Chillicothe

October 6, 2015

Chillicothe Comfort Inn & Suites

Show Room

250 Business Highway 36

Chillicothe, MO 64601

 

St. Louis

October 7, 2015

EducationPlus Annex

Green Room

4433 Woodson Road

St. Louis, MO 63134

 

Jefferson City

October 19, 2015

Harry S. Truman Building

Room 493/494

301 West High Street

Jefferson City, MO 65101

 

Rolla

October 20, 2015

Missouri S & T Havener Center

Carver Turner Room

1346 North Bishop Avenue

Rolla, MO 65409

 

Kansas City

October 23 2015

Regional Professional Development Center-Union Station Room 401

30 West Pershing Road

Kansas City, MO 64108 

 


Library Media Center Statewide Services

Source: Missouri School for the Blind, Outreach Services

Intended Audience: Districts serving children who are blind, visually impaired, or deafblind

Date: September 24, 2015

The Library Media Center at Missouri School for the Blind (MSB) offers several services to professionals in Missouri who work with students who are visually impaired.  Through this program, district educators may borrow professional materials on topics related to the education of students with visual impairment.  A list of professional materials available for loan may be viewed by going to the MSB online catalog at https://msb.follettdestiny.com/common/welcome.jsp?context=saas15_2482499 then selecting "Resource Lists" on the left, "Public Lists" on the right, then "Professional Development" from the list. 

Professionals may also borrow braille and print-braille books for their students who read braille.  These books may be sent through the mail or the educator may bring students who read braille on a field trip to the MSB library to browse the braille collection and choose their own braille books to borrow.  In addition, professionals may find some braille books to keep for their students on the Braille Book Exchange List maintained by the MSB Library Media Center.

For additional information about these and other Library Statewide Services, visit our website at http://www.msb.dese.mo.gov or contact librarian Mary Dingus at [email protected] or 314-633-1566.  


FY16 Public Placement Fund Application now Available

Source:  Special Education Finance

Intended Audience:  Special Education Directors, District Administrators

Date:  September 17, 2015

The FY16 Public Placement Fund (PPF) manual and application have been posted on the Special Education Finance webpage at http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.  The PPF provides reimbursement for educating both IEP and non-IEP students placed within a non-domicile district by the Division of Family Services (DFS)/Children's Division (CD), the Department of Mental Health (DMH), the Division of Youth Services (DYS), or a court of competent jurisdiction.  Funding is available when the educational costs of these students exceed the revenues received by the serving district.  This is an OPTIONAL application.

Applications and supporting cost documentation for services provided during the 2014-15 school year must be submitted electronically via email as an attachment to [email protected] by October 31, 2015, to be eligible for reimbursement.  Districts will be sent a receipt confirmation by email.  Please keep this email for your records. 

Please note students should NOT be claimed on both the High Need Fund (HNF) and Public Placement Fund applications in the same year. 

If you have any questions, please contact the Special Education Finance Section at (573) 751-0622 or by email at [email protected]


 

Free Course for Service Providers of Young Children with Visual Impairment

Source: Missouri School for the Blind

Intended Audience: Early Intervention and Early Learning Service Providers of Young Children Who Are Visually Impaired

Date: September 15, 2015

Early intervention and early learning providers may benefit from a course focused on children with vision impairment and their families as they serve young children with visual impairment including those transitioning from Part C.  The course may also be appropriate for those serving young children whose multiple disabilities include visual impairment.

Missouri School for the Blind through Project VIISA (Vision Impaired In-Service in America) is offering Course I: Early Intervention for Infants and Toddlers (birth through two years) and Their Families which covers topics related to the unique needs of infants and toddlers who are vision impaired, including: visual development, visual impairment, and orientation and mobility (O&M).  The course combines self-studies, homework assignments, and two face-to-face sessions with course instructors.  The course is offered at no cost.

Dates:   November 11 (half-day), 12 & 13, 2015

               March 16 (half-day), 17 & 18, 2016

Applications are now being accepted, with a registration deadline of November 2, 2015.  For complete announcement text and application, go to http://msb.dese.mo.gov/.  For questions, contact Annette Miller, Vision Supervisor, Outreach Services, at [email protected] or 314-633-1589. 


Post-Secondary Transition and Students with Visual Impairments

Source:  Missouri School for the Blind

Intended Audience:  Teachers of the Visually Impaired and COMS; educational teams serving students with visual impairments including administrators and families; and vocational and rehabilitation professionals

Date: September 10, 2015

Outreach Services of Missouri School for the Blind will host a free one-day workshop entitled "Post-Secondary Transition for Students with Visual Impairments" at Drury Inn and Suites Forest Park in St Louis on Thursday, October 29, 2015.  Presenting will be Joe Strechay, Program Manager for the American Foundation for the Blind's CareerConnect. 

The workshop will focus on 1) current legislative changes (Workforce Innovation and Opportunity Act (WIOA)and Pre-employment Training Services ( PETS); 2) putting an employment focus into all service areas; 3) bringing reality to action planning; 4) college and post-secondary preparation; 5) APH products (i.e., Transition Tote System and Quick and Easy ECC); 6) tips and advice related to transportation and travel; 7) networking, social networking, and the employment search; and, 8) promising practices from around the US.

The course description with a workshop schedule and registration form is posted on the MSB website at http://msb.dese.mo.gov/.    

For questions, contact: Yvonne Ali, Supervisor, MO Instructional Resource Center for the Visually Impaired, MSB, 314-633-1551 or [email protected].  


More Visual Impairment Professional Development Opportunities

Source:  John Stains, Supervisor, Effective Practices

Intended Audience:  General Education Teachers, Special Education Teachers, Paraprofessionals

Date:  September 10, 2015

The Northeast Regional Professional Development Center is offering a series of workshops specific to students with visual impairments, presented by Anthony Blades, Blindness Skills Specialist.

"When You Have a Student With a Visual Impairment" will be offered Friday, September 25, 2015, 10:00 a.m. to 3:00 p.m. at  Truman State University, Violette Hall 1312 (1st floor, southeast side).  This free workshop is intended for teachers who are going to have a student who has a visual impairment.  Topics covered include typical conditions and their functional implications, simulations of various eye conditions, assessment, typical ways to adapt classroom materials, Braille, and low-vision aids.

"Functional Vision Assessment" will be offered Friday, October 23, 2015, 10:00 a.m. to 3:00 p.m. at  Truman State University, Violette Hall 1312 (1st floor, southeast side).  This workshop is free.  A functional vision evaluation is an essential assessment to determine the negative impact of a visual impairment on a student's performance.   The workshop is intended for teachers, parents, and paraprofessionals who will be participating with the teacher of the students with visual impairments in gathering information for the FVA.  Components of an FVA will be presented, as well as specific assessment tools.  Report writing will also be discussed. 

"Activity Based Programming for Students With Severe Differences" including those with a visual impairment will be offered  Thursday and Friday, November 12-13, 2015, 10:00 a.m. to 3:00 p.m. each day at  Truman State University, Violette Hall 1312 (1st floor, southeast side).  This free workshop will focus on embedding skills from the IEP of a student with severe disabilities into age appropriate activities.  Participants will learn about the transdisciplinary approach as opposed to the traditional pull out approach, how to create an activity based schedule, and how to keep data.

To register for these workshops, go to the Northeast RPDC website at http://rpdc.truman.edu.  Click on "Workshops"; click on "Northeast RPDC Workshop Registrations"; DO NOT change anything in the search catalog box; scroll down the screen to see the workshop offerings (listed by date); click on the workshop title you want; and, follow the directions to enroll.

For more information, contact J. Anthony Blades at [email protected] or (660) 785-7428.


FY15 Special Education Part B Entitlement Final Expenditure Report (FER) due September 30, 2015

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: September 9, 2015

The 2014-15 (FY15) Special Education Part B Entitlement Final Expenditure Report (FER) is due on or before September 30, 2015.  If the FY15 Special Education Part B Entitlement FER is not submitted by September 30, 2015, current year (2015-16) payment requests will be held until the FER is submitted in an approvable format.  The FER grid should include federal Part B Entitlement expenditures for all payments through September 30, 2015, that were obligated prior to June 30, 2015. 

Remaining unexpended Part B funds from the FY15 grant may be carried over and expended in 2015-16.  However, in order for carryover funds to appear in 2015-16, the district must amend their FY16 Part B Budget Application once the FY15 Part B FER is approved.

Maintenance of Effort (MOE) for 2014-15 can only include non-federal special education expenditures from July 1, 2014, through June 30, 2015.  All Early Childhood Special Education (ECSE) and K-12 special education expenditures paid with state funds must be reported on the MOE State Only grid (MOE Step 2) and all K-12 special education expenditures paid with local funds must be reported on the MOE Local Only grid (MOE Step 3).  Special education expenditures paid with federal funds, including High Need Fund Federal revenue, ECSE Federal revenue, or any other IDEA Federal grant funds, must be excluded from the MOE calculation.

The special education expenditures reported by the LEA on the 2014-15 ASBR are compared to ALL expenditures reported in the 2014-15 Part B FER (FER grid, MOE-State Only grid, and MOE-Local Only grid) on MOE Step 6.  When comparing the ASBR to the amounts reported on the FER and MOE grids, the difference should be $0.00, unless the LEA:

*     Received ECSE Federal funds, HNF Federal funds, Assistive Technology Federal grants, etc.

*     Had 2200 or 4000 expenditures that were not utilized for the special education program

The LEA must enter a comment in the District/LEA Comment field in MOE Step 6 to indicate why any discrepancy exists or correct the amount(s) reported.

For step-by-step instructions on completing and submitting the FY15 Part B FER, review the ePeGs FER Training Guide FY15 located at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.   

The FY15 Part B FER must be accurate and account for all special education expenditures paid with federal Part B Entitlement, state, and/or local funds before it is submitted as there will be no FY15 Part B FER revisions allowed unless there is an audit/monitoring finding.

Questions may be directed by email to [email protected] or by calling 573-751-0622. 

 


2014-15 Early Childhood Special Education (ECSE) Final Expenditure Report (FER)

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators

Date: September 3, 2015

The Department has redesigned the Early Childhood Special Education (ECSE) Final Expenditure Report (FER) and it is being moved to the ePeGs system for 2014-15 ECSE expenditure reporting.  That transition is not yet complete.  Therefore, the ECSE FER will not open for data entry before September 21, 2015.  Because of the delay in opening the ECSE FER, we are pushing back the due date to October 23, 2015.  While districts have had several months to complete the FER in past years, the revamp of the FER requires much less data entry than before so a month to complete and submit should be sufficient time.  We still anticipate making the first ECSE payment in November; however, it will be towards the end of the month as opposed to the regular monthly payment that comes on the 20th.

An ECSE Expenditure Report Guide as well as a webinar demonstrating the new ECSE FER will be available to assist districts in completing the ECSE FER when the new system is opened.  A SELs message will be sent to notify LEAs when the ECSE FER is open and available for data entry.

For questions, please contact the Special Education Finance Section at (573) 751-0622 or [email protected]


Visual Impairment Professional Develop Opportunity

Source:  John Stains, Supervisor, Effective Practices

Intended Audience:  General Education Teachers, Special Education Teachers, Paraprofessionals

Date:  August 27, 2015

The Northeast Regional Professional Development Center is offering a workshop entitled "When You Have A Student With A Visual Impairment" presented by Anthony Blades, Blindness Skills Specialist.  This workshop will focus on the unique aspects of educating students who have visual impairments and the role of the regular education teacher and paraprofessional.  Topics covered include low vision devices, assessment procedures, and Braille.  The workshop will be held Friday, September 25, 2015, from 10:00 a.m.-3:00 p.m. (lunch on your own) at Truman State University, 100 E. Normal, Kirksville, MO.  The workshop is free to interested persons. 

To register for the above workshop, go to the Northeast RPDC website at http://rpdc.truman.edu.  Click on "Workshops"; click on "Northeast RPDC Workshop Registrations"; DO NOT change anything in the search catalog box; scroll down the screen to see the workshop offerings (listed by date); click on the workshop title you want; and, follow the directions to enroll.

For more information, contact J. Anthony Blades at [email protected] or (660) 785-7428. 


Special Education Compliance - General Guidance - Monthly Updates

Source:  Nancy Thomas, Assistant Director, Compliance Section

Intended Audience:  School administrators, special education directors, process coordinators, school counselors, special education teachers, district test coordinators, advocates, and parents of students with disabilities

Date:  August 27, 2015

The Compliance Section in the Office of Special Education has developed a monthly "To Do List" and "Myth of the Month" to provide general guidance to LEAs on special education topics.  These guidance documents are designed to provide timely guidance for pressing special education issues.   The monthly documents will be shared at the Local Administrators of Special Education (LASE) meetings as well as be posted under General Guidance on the website at http://dese.mo.gov/special-education/compliance/general-guidance.  In addition the Missouri Special Education Program Review Standards and Indicators is a reference manual that contains a step by step process for complying with the IDEA.  These resources can be found at http://dese.mo.gov/special-education/compliance/laws-regulations

The compliance team of supervisors, consultants, support staff, assistant directors, and directors are always available to answer questions and provide guidance about compliance with the Individuals with Education Act (IDEA) and the Missouri State Plan for Special Education.  Feel free to contact your local RPDC or the Compliance Section at 573-751-0699 or [email protected].  


IDEA Part B Federal Guidance Resources

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: August 24, 2015

The newly revised version of the "Special Education Fiscal Monitoring Guide (Fiscal Year 2016)" has been posted on the DESE website at http://dese.mo.gov/financial-admin-services/special-education-finance/fiscal-monitoring.   

The Special Education Fiscal Monitoring Guide has been developed by the Special Education Finance Section in order to provide fiscal accountability standards for the expenditures paid with the Individuals with Disabilities Education Act (IDEA) Part B federal funds.  Districts/LEAs should utilize the guide to determine compliance with fiscal requirements as well as a technical assistance tool to prepare for fiscal monitoring.

In addition, the Part B Federal Expenditure Requirement Tip Sheet has been updated to assist districts/LEAs in meeting IDEA Part B federal expenditure requirements and can be found at: http://dese.mo.gov/financial-admin-services/special-education-finance/fiscal-monitoring

Districts/LEAs are also encouraged to visit the General Federal Guidance webpage to find guidance information regarding equipment, financial management, time and effort, as well as Uniform Grant Guidance (OMNI).  The webpage can be found at http://dese.mo.gov/financial-admin-services/general-federal-guidance.  

Questions may be directed by email to [email protected] or by calling 573-751-0622.   


Free Cochlear Implants Educational Consultation Services to School Districts

Source: Stephen Barr, Assistant Commissioner, Office of Special Education

Intended Audience: Superintendents and Directors of Special Education

Date: August 24, 2015

The Department has again contracted with Missouri State University (MSU), Department of Communication Sciences and Disorders, through the Speech, Language, and Hearing Clinic for limited free consultation services to help school districts as they meet the needs of students who have cochlear implants.  Free cochlear implant educational consultation services are available to any Missouri school district serving students with cochlear implants (PK-12).  Service delivery is individualized but could include information on device functioning, speech and auditory development, educational development, modes of communication, etc. 

The collaborative, weekly consultation services are offered through Missouri State University (MSU) each Friday between 9:00 a.m. and 2:00 p.m this semester.  Off-site consultation services (i.e., phone conferences, e-mail correspondences, web-cam communications, etc.) are available to all public school districts in the state of Missouri.  School personnel and students can also come to the clinic at MSU with an appointment.  Parents may be included in the consultation at the discretion of the school district.

For information about the services, please contact Jill Oswalt at [email protected].    


Conference on Autism

Source: Stephen Barr, Assistant Commissioner, Office of Special Education

Intended Audience: Special Education Directors, teachers serving autistic students, parents, service providers

Date: August 24, 2015

The annual Thompson Center autism conference to educate and provide support for professionals who work with individuals with autism spectrum disorders, including educators, psychologists, speech/language pathologists, applied behavior analysts, employment specialists, service coordinators, and advocates will be held September 24-25, 2015, at the Double Tree St. Louis Hotel in Chesterfield, MO.

The conference aims to provide an atmosphere of hope and upholds a commitment to sharing comprehensive, up-to-date coverage of assessment and intervention strategies supported by research.  Detailed information about the conference including registration information can be found at  http://www.muconf.missouri.edu/autismconf/Index.html.  


FY15 Special Education Part B Entitlement Final Expenditure Report (FER) Due September 30, 2015

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: August 19, 2015

The 2014-15 (FY15) Special Education Part B Entitlement Final Expenditure Report (FER) is due on or before September 30, 2015.  The FY15 Part B FER must be accurate and account for all special education expenditures before it is submitted as there will be no FY15 Part B FER revisions allowed unless there is an audit/monitoring finding.  If the FY15 Part B FER is not submitted on or before September 30, 2015, current year (2015-16) Payment Requests will be held until the FER is submitted in an approvable format. 

The FER grid should include Federal Part B special education expenditures for all payments through September 30, 2015, from the FY15 grant, that were obligated prior to June 30, 2015.  Remaining unexpended Part B funds from the FY15 grant may be carried over and expended in 2015-16.  However, in order for carryover funds to appear in 2015-16, the district must amend their FY16 Part B Budget Application once the FY15 Part B FER is approved.

Maintenance of Effort (MOE) for 2014-15 can only include non-federal special education expenditures from July 1, 2014, through June 30, 2015.  All Early Childhood Special Education (ECSE) and K-12 special education expenditures paid with state funds must be reported on the MOE State Only grid (MOE Step 2) and all K-12 special education expenditures paid with local funds must be reported on the MOE Local Only grid (MOE Step 3).  Special education expenditures paid with federal funds, including High Need Fund Federal revenue, ECSE Federal revenue, or any other IDEA Federal grant funds, must be excluded from the MOE calculation.

The special education expenditures reported by the LEA on the 2014-15 ASBR are compared on MOE Step 6 to the expenditures reported in the 2014-15 Part B FER on the FER grid, MOE-State Only grid, and MOE-Local Only grid.  When comparing the ASBR to the amounts reported on the FER and MOE grids, the difference should be $0.00, unless the LEA:

*             Received ECSE Federal funds, HNF Federal funds, Assistive Technology Federal grants, etc.

*             Had 2200 or 4000 expenditures not for the special education program

The LEA must enter a comment in the District/LEA Comment field in MOE Step 6 to indicate why any discrepancy exists or correct the amount(s) reported.

For step-by-step instructions on completing and submitting the FY15 Part B FER, review the ePeGs FER Training Guide FY15 located at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  

Questions may be directed by email to [email protected] or by calling 573-751-0622.  


Policies and Procedures Required by Uniform Grant Guidance (OMNI)

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: August 18, 2015

Due to the changes required by the Uniform Grant Guidance (OMNI) districts/LEAs must implement new or update existing policies/procedures.

Effective July 1, 2015, districts/LEAs must have the following written polices/procedures:

* Written Allowability Procedures (2 CFR Part 200.403)

* Written Cash Management Procedures (2 CFR Part 200.305)

* Written Travel Policy (2 CFR Part 200.474)

Effective July 1, 2016, districts/LEAs must have the following written procedures:

* Written Procurement Procedures (2 CFR Part 200.318) that include:      

    # Written Conflict of Interest Procedures

    # Written Gratuity Violation Procedures

Procedures are the specific method or manner in which a district/LEA performs the day-to-day operations.   Policies are principles, rules, and guidelines created and adopted by districts/LEAs.  Policies must be approved by the board, while procedures are not required to be board approved. 

Districts/LEAs are encouraged to view the recorded webinar titled "Uniform Grant Guidance (OMNI) Updates and Clarifications" found at http://dese.mo.gov/communications/webinar/uniform-grant-guidance-omni-updates-and-clarifications and review the Special Education Fiscal Monitoring Guide (Fiscal Year 2016) found at http://dese.mo.gov/financial-admin-services/special-education-finance/fiscal-monitoring for additional information and specific items each of the above policies/procedures must address.

Questions may be directed by email to [email protected] or by calling 573-751-0622.  


Revisions to Special Education Compliance Program Review Standards and Indicators Manual

Source: Nancy Thomas, Assistant Director, Special Education Compliance

Intended Audience: Special Education Directors, Process Coordinators, Special Education Teachers, Related Services Staff, School Administrators, School Counselors, Parents, Advocates, and other interested parties

Date: August 11, 2015

Revisions have been made to the Standards and Indicators Manual posted on the Special Education Compliance webpage http://dese.mo.gov/se/compliance/StandardsManual/.  The revisions include deletions, additions, and clarifications.  A list of all revisions and the reasons for them may be found at that site.  Please review these revisions and update your agency's practices and procedures to reflect these changes.

If you have questions about this document, please call the Compliance Section at 573-751-0699.


Revisions to Special Education Model Forms

Source: Nancy Thomas, Assistant Director, Special Education Compliance

Intended Audience: Special Education Directors, Process Coordinators, Special Education Teachers, Related Services Staff, School Administrators, School Counselors, Parents, Advocates, and other interested parties

Date: August 11, 2015

Revisions have been made to the Special Education Model Forms as a result of a data analysis of child complaint decisions and special education compliance monitoring determinations.  Note that no revisions were made that need immediate attention by LEAs to achieve compliance.  Instead, these revisions to the model forms were designed to assist LEAs to efficiently and effectively comply with the provisions of IDEA and avoid common mistakes.  The revised model forms are posted on the Special Education Compliance webpage at http://dese.mo.gov/special-education/compliance/special-education-forms.  A list of those revisions and the reasons for them may also be found at that site.

If you have questions or concerns about this document, please call the Compliance Section at 573-751-0699. 


2015 Missouri State Plan for Special Education and Local Compliance Plan Approval

Source: Karen Allan, Director, Compliance

Intended Audience: Superintendents and Administrators of Special Education

Date: July 31, 2015

Federal regulations implementing Part B of the Individuals with Disabilities Education Act (IDEA) require responsible public agencies providing for the education of children with disabilities within their jurisdiction to have in effect policies, procedures, and programs that are consistent with the state policies established under applicable Federal regulations.  Changes made to the Missouri State Plan are effective July 30, 2015.  The 2015 Missouri State Plan may be viewed on the DESE website at https://dese.mo.gov/governmental-affairs/dese-administrative-rules/incorporated-reference-materials/IDEAPartB-2014.  Public agencies must now adopt the revised local compliance plan consistent with requirements in the 2015 Missouri State Plan for Special Education.   LEAs should obtain board approval and submit the local compliance plan assurance statement by October 1, 2015.  The revised Model Compliance Plan is now posted on our Office of Special Education webpage at this link https://dese.mo.gov/special-education/compliance/local-compliance-plan.  


Review of DESE Administrative Rules       

Source: Stephen Barr, Assistant Commissioner, Office of Special Education

Intended Audience: School District Administrators, Teachers, Parents, Service Providers, Special Education Stakeholders

Date:  July 29, 2015

The Department of Elementary and Secondary Education (DESE) is reviewing all administrative rules promulgated by the Department.  Public comment may be submitted until August 31, 2015.  Comments should be in writing, identify the commenter and the specific rule commented upon, and electronically submitted to [email protected] or mailed to: Department of Elementary and Secondary Education, Attention: Barb LePage, P.O. Box 480, Jefferson City, MO 65102.

DESE rules can be found at http://www.sos.mo.gov/adrules/csr/current/5csr/5csr.asp.  Division 20 Chapter 300 contains the rules relating to the Office of Special Education.

No later than June 30, 2016, DESE will submit a report to the Joint Committee on Administrative Rules containing the results of the review including all comments and DESE responses. 


Early Childhood Special Education (ECSE) Expenditure Report Link

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators

Date: July 28, 2015

The Department is in the process of revamping the Early Childhood Special Education (ECSE) Expenditure Report (ER) and moving the ECSE ER in the ePeGs system for 2014-2015 ECSE expenditure reporting.  It is expected to be open for data entry by the beginning of September 2015.  A  SELs message will be sent to notify LEAs when the ER is open and available for data entry.

In order to transition from the old ECSE ER to the new ER in ePeGs, the old ECSE ER system link has been removed from the DESE Web Applications list.  However, LEAs may continue to access data in the old ECSE ER system by clicking on the "Special Education: Early Childhood System Data - 2013-14 and Before" link in the Funding Application Report Menu found at https://apps.dese.mo.gov/epegs/ReportMenu.aspx?tv=Main.

For questions, please contact the Special Education Finance Section at (573) 751-0622 or [email protected].


Comment Period Ending for Proposed Rule Related to Early Learning Facility Lease Agreements

Source: Special Education Finance

Intended Audience: Stakeholders in the Early Childhood Special Education (ECSE) Program

Date: July 28, 2015

The comment period for published rule 5 CSR 30-640.200, which proposes to apply a funding formula for early learning facility rental agreements (including Early Childhood Special Education), closes July 30, 2015.  The rule, along with an estimated fiscal impact, is posted at: http://www.sos.mo.gov/adrules/moreg/current/v40n13/v40n13.pdf, starting on page 834 of the register.  The cost per square foot by county as described in the rule is posted at: http://dese.mo.gov/sites/default/files/sef-ECSELeaseCostByCounty.pdf

Public comments may be submitted to [email protected].  Comments may also be mailed to: Department of Elementary and Secondary Education, Special Education Finance, P.O. Box 480, Jefferson City, MO 65102. 


Vision Professionals Community

Source:  Blind Skills Specialist Program, Southwest RPDC, Missouri State University

Intended Audience: Teachers of the Visually Impaired, Orientation and Mobility Specialists and Para-professionals who serve students who are blind or visually impaired

Date: July 23, 2015

The Blindness Skills Specialist Program offers a Professional Development Community for Teachers of the Visually Impaired, Orientation and Mobility Specialists, and Para-professionals who are serving students who are blind or visually impaired within the school system.  Each monthly meeting offers professional development related to educational practices in the field of visual impairment.  This can include Braille, Orientation and Mobility, Expanded Core Curriculum, Assistive Technology, supporting students in the core curriculum, and addressing the unique needs of students who have a visual impairment and additional disabilities.  The main focus for the fall meetings is Cortical Visual Impairment and the spring meetings will focus on J.A.W.S.(r) (Job Access With Speech screen reader).  In addition to the main topic, each monthly meeting will highlight low tech and high tech solutions for students who are visually impaired as well as strategies for daily living skills. 

Monthly meetings are held in Jefferson City, Kansas City, and Springfield, MO.  For specific information about location address, dates, and times, contact the Blind Skills Specialist in the SWRPDC Region: http://education.missouristate.edu/bss/.  For more information, contact Julie Anderson-Ituarte at [email protected] or DJ Butcher at [email protected]


FY15 Special Education Part B Entitlement Final Expenditure Report (FER) Now Open

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: July 16, 2015

The 2014-15 (FY15) Special Education Part B Entitlement Final Expenditure Report (FER) is now available for data entry and due on or before September 30, 2015.  If the FY15 Part B FER is not submitted on or before September 30, 2015, current year (2015-16) Payment Requests will be held until the FER is submitted in an approvable format.  The FER grid should include Federal Part B special education expenditures for all payments through September 30, 2015, from the FY15 grant, that were obligated prior to June 30, 2015.

Maintenance of Effort (MOE) for 2014-15 can only include non-federal special education expenditures from July 1, 2014, through June 30, 2015.  All special education expenditures paid with state funds must be reported on the MOE State Only grid (MOE Step 2) and all special education expenditures paid with local funds must be reported on the MOE Local Only grid (MOE Step 3).

The FY15 Part B FER must be accurate and account for all special education expenditures before it is submitted as there will be no FY15 Part B FER revisions allowed unless there is an audit/monitoring finding.

Remaining unexpended Part B funds from the FY15 grant may be carried over and expended in 2015-16.  However, in order for carryover funds to appear in 2015-16, the district must amend their FY16 Part B Budget Application once the FY15 Part B FER is approved.

For step-by-step instructions on completing and submitting the FY15 Part B FER, review the ePeGs FER Training Guide FY15 located at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations

Questions may be directed by email to [email protected] or by calling 573-751-0622. 


Free Training-Determining Assistive Technology Needs of Students with Visual Impairment

Source:  Outreach Services/Missouri School for the Blind

Intended Audience: Teachers Certificated in the Education of Students with Visual Impairment (TVIs) and other Educators Serving Students with Visual Impairment/Blindness

Date: July 14, 2015

Ike Presley of American Foundation for the Blind will overview Assistive Technology (AT) used by students with visual impairment, provide information on preparing for and conducting assessments, and the steps to implementing and integrating AT into the curriculum.   The training will be held on September 15 & 16, 2015, and April 21, 2016 at the Drury Inn & Suites, 2111 Sulphur Ave St. Louis, MO 63139.  Participants will conduct an assessment between the two sessions.  Registration is limited to 50 participants and closes on September 8, 2015.  Registration is available at http://msb.dese.mo.gov/outreach-services/pro-development.html

For more information, contact Annette Miller at 314-633-1589 or [email protected].  


LAST CHANCE to register for the New Directors Special Education FINANCE Academy, Summer 2015

Source: Special Education Finance

Intended Audience: Superintendents, Special Education Directors, Process Coordinators, Special Education Teachers, Bookkeepers

Date: July 13, 2015

This week is the last chance to register for the New Directors Special Education FINANCE Academy on July 22, 2015, in Jefferson City.  This academy is intended for new special education directors or new bookkeepers in the 2015-16 school year.  If you are a new Special Education Director, we strongly encourage you to bring your bookkeeper.  If you are a new bookkeeper, we strongly encourage you to bring your Special Education Director.  However, dual participation is not required in order to attend the training.  The academy will focus on funding basics, Part B fiscal requirements, cash management, navigating ePeGS, and monitoring.

Districts may register for the FINANCE academy at: https://www.mylearningplan.com/WebReg/ActivityProfile.asp?D=11005&I=1794993.  Registrations will not be accepted after Friday, July 17.  This link is only good for the FINANCE training portion of the New Directors Academy.

There is no registration cut off for the New Directors training related to compliance, data, and effective practices on July 23-24, 2015.   Please go to https://www.mylearningplan.com/WebReg/ActivityProfile.asp?D=11005&I=1795081 to register for those segments.

For more information on the New Directors Special Education Finance Academy, please contact the Special Education Finance section at (573) 751-0622. 


Missouri Special Education Advisory Panel Annual Report Letter

Source: Stephen Barr, Assistant Commissioner

Intended Audience: School districts, other responsible public educational agencies, and parents

Date: July 1, 2015

The Missouri Special Education Advisory Panel's Annual Report letter for 2014-15 has been posted on the Office of Special Education's website at http://dese.mo.gov/special-education/advisory-panels/seap/annual-reports.  The letter contains an overview of the responsibilities and activities of the Special Education Advisory Panel during the 2014-15 school year.    


Comment Period for Proposed Rule Related to Early Learning Facility Rental Agreements

Source: Special Education Finance

Intended Audience: Stakeholders in the Early Childhood Special Education (ECSE) Program

Date: July 1, 2015

The comment period for published rule 5 CSR 30-640.200, which proposes to apply a funding formula for early learning facility rental agreements (including Early Childhood Special Education), opens today and runs through July 30, 2015.  The rule, along with an estimated fiscal impact, is posted at: http://www.sos.mo.gov/adrules/moreg/current/v40n13/v40n13.pdf starting on page 834 of the register.  The cost per square foot by county as described in the rule is posted at: http://dese.mo.gov/sites/default/files/sef-ECSELeaseCostByCounty.pdf

Public comments may be submitted to [email protected].  Comments may also be mailed to: Department of Elementary and Secondary Education, Special Education Finance, P.O. Box 480, Jefferson City, MO 65102. 


2015-16 IDEA Part B Budget Application Due July 1

Source: Special Education Finance

Intended Audience: Special Education Directors, Superintendents, Financial Administrators

Date: June 30, 2015

The 2015-16 Part B Budget Application is due on July 1, 2015.  Applications submitted before July 1 will be substantially approved as of July 1, while applications submitted July 1 and after will be substantially approved as of the submission date.  Districts may only start obligating IDEA Part B funds after the substantially approved date of the application.

There are a number of changes to the 2015-16 Part B budget application.  These changes include:

1. Function codes 1932 and 1933 have been added to the budget grid.  Function code 1932 is for coding tuition for special education services to other districts outside of the State.  Function code 1933 is for coding tuition for special education services to private agencies or private schools in or outside of the State.  As a reminder, Function code 1931 is for coding tuition for special education services to other districts in the State. Local Tax Effort (LTE) costs should not be budgeted in function code 1931.  All LTE costs, including LTE paid to the MO Schools for the Severely Disabled (MSSD), should be coded to function code 1911.

2. Function codes 2553 and 2554 have been added to the budget grid.  Costs for contracted disabled transportation should be coded to function code 2553 and costs for district operated disabled transportation should be coded to function code 2554.  Prorated costs for transportation of IEP students on nondisabled routes will continue to be coded to function code 2500.

3. A supporting data page has been added to the budget application.  The first section of the page is an information tool for LEAs to use to determine how budgeting for Coordinated Early Intervening Services (CEIS) will impact the amount of MOE adjustment the LEA may take and vice versa.  This is not required to be completed.  In the second section of the page, the LEA must indicate whether or not the LEA will serve ECSE students or incur ECSE transportation costs in the upcoming year.  This is to assist the Division in calculating ECSE federal allocations.  This section of the page must be completed by all LEAs.  

4. Maintenance of Effort budgeting for eligibility has been added to the budget application.  In order to be eligible for an IDEA Part B grant in the upcoming year, the LEA must develop a budget that demonstrates it intends to maintain (or increase) the amount of local, or State and local funds, it spends for the education of children with disabilities when compared to the amount it actually expended in the most recent fiscal year for which information is available. 

The FY16 IDEA Part B allocation amount is shown as the funds available link at the top of the Part B Budget Application grid in ePeGs.  FY16 preliminary IDEA Part B allocation amounts are also posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.   Please note that FY15 IDEA Part B carryover and proportionate share carryover amounts are NOT part of the FY16 allocation amounts. 

To assist districts in budgeting the current year obligation of proportionate share funds prior to the approval of the 2014-15 Part B FER, the Special Education Finance Section has calculated an estimated current year proportionate share obligation amount for each eligible district.  A spreadsheet with the estimated current year proportionate share obligation amounts is posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  Districts with an estimated current year proportionate share obligation must budget this amount on their initial 2015-16 Part B budget application under function code 1224.  After the 2014-15 Part B FER is approved, a 2015-16 budget revision can be created to budget the final current year and carryover proportionate share amounts.  More information regarding budgeting proportionate share funds can be found at http://dese.mo.gov/communications/webinar/budgeting-and-releasing-proportionate-share-funds.   

Some districts may also have an opportunity to reduce Maintenance of Effort (MOE) in 2015-16 by taking the adjustment to MOE.  A spreadsheet indicating which districts are eligible for this option along with a guidance document providing information about this opportunity and describing how the adjustment to MOE is tied to using Part B funds for Coordinated Early Intervening Services (CEIS) are posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.     

New charter schools will show a zero FY16 Part B IDEA allocation until the Special Education Finance Section calculates estimated allocations in November 2015.  Existing charter schools with significant expansion will have their FY16 Part B IDEA allocations recalculated in November 2015 as well.

A training guide for completing and submitting the 2015-16 Part B Budget Application is available at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  In addition, a webinar demonstrating how to complete a 2015-16 Part B Budget Application has been recorded and can be viewed at http://dese.mo.gov/communications/webinar/2015-16-part-b-budget-application-demonstration.  Finally, the MOE Final Regulations and a MOE Regulations FAQs document have been posted at http://dese.mo.gov/financial-admin-services/special-education-finance/special-education-maintenance-fiscal-effort.  

Please contact the Special Education Finance Section with any questions at (573) 751-0622 or [email protected].    


Speech Implementer Model Approval-REMINDER

Source: Office of Special Education

Intended Audience:  Special education administrators, special education process coordinators, school administrators, speech/language pathologists, speech language pathology assistants, speech implementers, representatives of institutes of higher education

Date: June 29, 2015

REMINDER:  Speech Implementer Model is one of the allowable service delivery options for providing speech/language services to students with disabilities in a Missouri public agency.  Annual approval by the Office of Special Education is required to use the model.  For guidance regarding the approval process and the requirements for using this model, go to https://dese.mo.gov/special-education/compliance/speech-implementer.  The application is available at https://dese.mo.gov/sites/default/files/dac_forms/MO5002087.pdf

Prior to requesting approval for the use of the Speech Implementer Model during any given school year, the local agency must advertise/recruit and attempt to hire a certificated speech language pathologist (SLP) and a licensed speech language pathology assistant (SLP-A) to fill the position.

A 25-minute recorded webinar about the use of the Speech Implementer Model is posted at https://dese.mo.gov/communications/webinar/speech-implementer.   


Administrative Memo (FAS-15-006) Substitute System for Time and Effort Reporting

Source: Special Education Finance

Intended Audience: Special Education Directors, District Administrators

Date: June 26, 2015

LEAs that would like to use the Substitute System for Time and Effort Reporting during 2015-16 must submit an annual Management Certification form for prior approval from the Department.  For more information, please see the Administrative Memo FAS-15-006 at: http://dese.mo.gov/administrative-memos.      

Please contact the Special Education Finance Section with questions at (573) 751-0622 or [email protected].


Application for Missouri Post-Secondary Success

Source: Barb Gilpin, Assistant Director, Effective Practices

Intended Audience: Middle and High School Administrators, Guidance Counselors, and Teachers

Date: June 26, 2015

Attention: Missouri Post-Secondary Success applications are available for Cohort 2 -2015-2017

We are pleased to invite Missouri middle and high schools to participate in the Missouri Post-Secondary Success Project, a free, 2-year professional development opportunity that is offered through the Department of Elementary and Secondary Education (DESE) in collaboration with the University of Kansas, Research Collaboration (http://www.researchcollaboration.org/page/mo-postsecondary-success). 

Led by Drs. Amy Gaumer Erickson and Pattie Noonan from the University of Kansas, the Missouri Post-Secondary Success project aims to increase student social and emotional competencies thereby improving behavior and academic achievement, increasing graduation rates, and promoting strong post-school outcomes.  During training, teams will create action plans that incorporate the framework's implementation elements and student intrapersonal, interpersonal, and cognitive competencies.

Schools with a complete team (i.e., minimum of one administrator, guidance counselor, general educator, special educator, one additional member of any role) will be selected on a first come, first served basis.  Both middle school and high school teams are encouraged to apply.  Each member of the team will attend six, 1½-day trainings over the course of two years, while also receiving access to online resources and supports.  Trainings will be held in Kansas City, MO during the fall, winter, and spring.

To learn more about the framework, please see our introductory video at http://youtu.be/Ev8qyITzlyI or explore the website https://sites.google.com/site/mopostsecondarysuccess/

To apply, complete and submit the PDF application available online at http://researchcollaboration.org/uploads/MO_PSS_15-16_Application_2015-05-19.pdf.  Due to a limited number of available slots, applications will be accepted on a first come, first served basis.  Educators interested in this opportunity who are unable to travel to Kansas City, MO for face-to-face trainings can contact [email protected] for additional training options.


REGISTRATION OPEN - Special Education New Director Academy, Summer 2015

Source: Kimberly Luebbering, Supervisor, Effective Practices

Intended Audience: Superintendents, Special Education Directors, Process Coordinators, Special Education Teachers, and LEAs anticipating hiring a new Director of Special Education for the 2015-2016 school year

Date: June 25, 2015

The Office of Special Education is hosting the New Director of Special Education Academy to be held July 23-24, 2015, in Jefferson City.  The academy will focus on core activities new directors must complete during their initial months of employment that will assist them in the management of special education procedures and practices to promote positive outcomes for students with disabilities while ensuring the rights of students with disabilities and their parents are protected.  New Special Education Directors for the 2015-16 school year are invited along with last year's participants in the 2014-2015 New Director Academy. 

In addition, a separate day to cover Special Education Finance is being offered for all first year attendees and the bookkeeper from their district on July 22, 2015. 

Registration links for New Directors Academy (first year and past year attendees) and New Directors Finance Academy (first year attendees and district bookkeepers only) and other important information can be found here:  http://dese.mo.gov/special-education/effective-practices/new-directors-academy-2015

If you need further information, please contact Kimberly Luebbering, Supervisor, Effective Practices at [email protected] or call 573-751-0601. 


Requesting Payment of Federal IDEA Part B Funds in FY16

Source: Special Education Finance, Division of Financial and Administrative Services

Intended Audience: Special Education Directors, District Administrators

Date: June 17, 2015

The FY16 Part B Payment Request due date schedule has been posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations under Due Dates.

When submitting Part B Payment Requests, please note the following requirements: 

- LEAs must have an approved current year budget application prior to requesting payments.

- LEAs do not have to submit a prior year (FY15) Part B FER to start requesting payments in July for FY16.  However, if LEAs fail to submit the prior year Part B FER by September 30, 2015; any future payment requests will be held until the prior year FER is submitted in an approvable format.

- LEAs must request Part B IDEA funds based on cumulative expenditure amounts that are reported on payment requests. 

- Payment requests may only include amounts already expended and/or amounts that will be expended within three business days of receipt of funds.

- Expenditures on payment requests by object code subtotals may not exceed 10% of the grand total amount budgeted.

- Payment requests must be submitted by 11:59 p.m. on the first day of the month in order to be processed in that month's school payment, even if the first day of the month falls on a weekend or holiday.

- LEAs with proportionate share obligations must ensure there are sufficient funds left to cover any unexpended proportionate share obligation amounts.  Therefore, LEAs should not request 100% of their funds in their final payment request and/or Part B FER if the LEA has unexpended proportionate share funds.

For more information, please review the ePeGs Payment Request Training Guide FY16 at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.   Questions may be directed to [email protected] or 573-751-0622. 


Local Compliance Plan

Source: Karen Allan, Director, Compliance

Intended Audience: Superintendents and Administrators of Special Education

Date: June 15, 2015

RE: Approval by Local Board of Education and Submission to DESE by October 1, 2015

Federal regulations implementing Part B of the Individuals with Disabilities Education Act (IDEA) require responsible public agencies providing for the education of children with disabilities within their jurisdiction to have in effect policies, procedures, and programs that are consistent with the state policies established under applicable Federal regulations.  As part of these requirements, public agencies must adopt a local compliance plan consistent with requirements in the Missouri State Plan for Special Education.  Updates to the MISSOURI STATE PLAN FOR SPECIAL EDUCATION have been approved by the State Board of Education and the Joint Committee on Administrative Rules (JCAR).  The State Plan is now published, but will not become final until July 31, 2015.  LEAs should obtain board approval and submit the local compliance plan assurance statement by October 1, 2015.  Another SELS message will be posted closer to the July 31, 2015, date that will include a link to the revised Model Compliance Plan that will be available on our Office of Special Education webpage.  The SELS message will provide clarification of the approval process. 


2015-16 IDEA Part B Budget Application Now Open

Source: Special Education Finance

Intended Audience: Special Education Directors, Superintendents, Financial Administrators

Date: June 8, 2015

The 2015-16 Part B Budget Application is now open for data entry and is due on July 1, 2015.  Applications submitted before July 1 will be substantially approved as of July 1, while applications submitted July 1 and after will be substantially approved as of the submission date.  Districts may only start obligating IDEA Part B funds after the substantially approved date of the application.

There are a number of changes to the 2015-16 Part B budget application.  These changes include:

1. Function codes 1932 and 1933 have been added to the budget grid.  Function code 1932 is for coding tuition for special education services to other districts outside of the State.  Function code 1933 is for coding tuition for special education services to private agencies or private schools in or outside of the State.  As a reminder, Function code 1931 is for coding tuition for special education services to other districts in the State. Local Tax Effort (LTE) costs should not be budgeted in function code 1931.  All LTE costs, including LTE paid to the MO Schools for the Severely Disabled (MSSD), should be coded to function code 1911.

2. Function codes 2553 and 2554 have been added to the budget grid.  Costs for contracted disabled transportation should be coded to function code 2553 and costs for district operated disabled transportation should be coded to function code 2554.  Prorated costs for transportation of IEP students on nondisabled routes will continue to be coded to function code 2500.

3. A supporting data page has been added to the budget application.  The first section of the page is an information tool for LEAs to use to determine how budgeting for Coordinated Early Intervening Services (CEIS) will impact the amount of MOE adjustment the LEA may take and vice versa.  This is not required to be completed.  In the second section of the page, the LEA must indicate whether or not the LEA will serve ECSE students or incur ECSE transportation costs in the upcoming year.  This is to assist the Division in calculating ECSE federal allocations.  This section of the page must be completed by all LEAs.  

4. Maintenance of Effort budgeting for eligibility has been added to the budget application.  In order to be eligible for an IDEA Part B grant in the upcoming year, the LEA must develop a budget that demonstrates it intends to maintain (or increase) the amount of local, or State and local funds, it spends for the education of children with disabilities when compared to the amount it actually expended in the most recent fiscal year for which information is available. 

The FY16 IDEA Part B allocation amount is shown as the funds available link at the top of the Part B Budget Application grid in ePeGs.  FY16 preliminary IDEA Part B allocation amounts are also posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.   Please note that FY15 IDEA Part B carryover and proportionate share carryover amounts are NOT part of the FY16 allocation amounts. 

To assist districts in budgeting the current year obligation of proportionate share funds prior to the approval of the 2014-15 Part B FER, the Special Education Finance Section has calculated an estimated current year proportionate share obligation amount for each eligible district.  A spreadsheet with the estimated current year proportionate share obligation amounts is posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  Districts with an estimated current year proportionate share obligation must budget this amount on their initial 2015-16 Part B budget application under function code 1224.  After the 2014-15 Part B FER is approved, a 2015-16 budget revision can be created to budget the final current year and carryover proportionate share amounts.  More information regarding budgeting proportionate share funds can be found at http://dese.mo.gov/communications/webinar/budgeting-and-releasing-proportionate-share-funds.  

Some districts may also have an opportunity to reduce Maintenance of Effort (MOE) in 2015-16 by taking the adjustment to MOE.  A spreadsheet indicating which districts are eligible for this option along with a guidance document providing information about this opportunity and describing how the adjustment to MOE is tied to using Part B funds for Coordinated Early Intervening Services (CEIS) are posted at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.    

New charter schools will show a zero FY16 Part B IDEA allocation until the Special Education Finance Section calculates estimated allocations in November 2015.  Existing charter schools with significant expansion will have their FY16 Part B IDEA allocations recalculated in November 2015 as well.

A training guide for completing and submitting the 2015-16 Part B Budget Application is available at http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  In addition, a webinar demonstrating how to complete a 2015-16 Part B Budget Application will be held on June 10 at 2:00 p.m.  To participate in this webinar, go to http://dese.mo.gov/communications/webinar.  The webinar will be recorded and posted under the Webinars - Recorded button at https://dese.mo.gov/communications/webinar/webinar-recorded.  Please allow a week after the webinar for the recording to be posted.  Finally, the MOE Final Regulations and a MOE Regulations FAQs document have been posted at http://dese.mo.gov/financial-admin-services/special-education-finance/special-education-maintenance-fiscal-effort

Please contact the Special Education Finance Section with any questions at (573) 751-0622 or [email protected].  


NEW Early Childhood Special Education (ECSE) FER

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents, ECSE Coordinators

Date: June 1, 2015

In September, the Special Education Finance section will be rolling out a new reporting system for Early Childhood Special Education (ECSE) expenditures within ePeGS.  The new reporting system will be more efficient and less time consuming to complete.  However, there are significant changes from the way data is reported in the current system, including some of the items listed below:

-Payments will be based on the expenditures reported in the Annual Secretary of the Board Report (ASBR) under function codes 1280 and 2559. 
-Districts will no longer enter staff FTE and/or caseloads; this data will be pulled from MOSIS.
-Contracted ECSE providers must be entered into MOSIS with a program code of 19 in order for these positions to pull onto the ECSE Expenditure Report.
-Contracted therapy providers will be held to caseload standards starting July 1, 2016 (this will not impact reimbursement for the 2014-15 expenditures).
-Leases will be self-reported by the district in the FER and do not have to be submitted to the Department.
-The End of the Year count will be utilized from the MOSIS June reporting cycle.  This is a cumulative count of all kids served in the ECSE program throughout the year.

Training on the new system and a guidance manual will be provided in early August.  Please contact the Special Education Finance Section with any questions at (573) 751-0622 or [email protected].  


Transition Training Institute - RESERVATION PHONE NUMBER HAS CHANGED

Source: Barb Gilpin, Assistant Director, Effective Practices

Intended Audience: Special Education Teachers, General Education Teachers, Counselors, Work Experience Coordinators, Administrators, Parents, Vocational Rehabilitation Counselors

Date: May 26, 2015

The Missouri Transition Training Institute is scheduled for June 16-18, 2015, at the Lodge of the Four Seasons in Osage Beach, Missouri.  To receive the conference rate ($85.49 per night), you must contact the Lodge of the Four Seasons directly at 888-265-5500 (toll free) by June 1, 2015. 


2015 Missouri Transition Training Institute - REMINDER

Source: Barb Gilpin, Assistant Director, Effective Practices

Intended Audience: Special Education Teachers, General Education Teachers, Counselors, Work Experience Coordinators, Administrators, Parents, Vocational Rehabilitation Counselors

Date: May 22, 2015

Registration is open to all interested in attending this year's Missouri Transition Training Institute.  The title of the Institute is, "NAVIGATING LIFE'S SUPERHIGHWAY: FORMING CROSS AGENCY PARTNERSHIPS AT THE LOCAL LEVEL."  The Institute is June 16-18, 2015, at the Lodge of the Four Seasons in Osage Beach, Missouri.  To register, follow this link: http://dese.mo.gov/special-education/effective-practices/statewide-training-opportunities.  Registration ends June 1, 2015.

The registration fee is $50 per person.  The fee may be paid in advance or at the time of registration.  Payment may be check or money order made payable to Treasurer, State of Missouri.  No purchase orders will be accepted.  Registration fee is nonrefundable but substitutes will be allowed.  If mailing your registration fee in advance, mail to: Lina Browner, Office of Special Education, DESE, P. O. Box 480, Jefferson City, MO 65102.  Please indicate the name of all registrants for whom the check is paying.  On-site registration will begin at 10:00 a.m. on Tuesday, June 16, 2015.  Opening session begins at 12:00 p.m. (noon). 

Registrants will be responsible for their lodging, costs, and meals during the institute (lunch will be provided for all participants on Wednesday, June 17, 2015).  There will be a list of area restaurants in your packets for your convenience.  The room rate for this event is $85.49 per night with one or two beds available.  To receive the conference rate, you must contact the Lodge of the Four Seasons directly at 888-265-5500 (toll free) by June 1, 2015.

The agenda is available at the above link.

If you have questions or need additional information, contact Barb Gilpin at [email protected] or 573-751-7661. 


Desired Results Developmental Profile (2015) Training

Source: Ginger Henry, Director, Effective Practices

Intended Audience: Superintendents, Principals, Early Childhood Teachers and Administrators, Early Childhood Special Education Teachers, Directors of Special Education, Directors of Early Childhood Special Education

Date: May 22, 2015

Training is now available for the Desired Results Developmental Profile (2015).  The registration fee is currently free and registration is available through the Regional Professional Development Centers on MyLearningPlan.  Teachers previously trained on the DRDP (2010) are encouraged to attend this training as there have been changes to the structure and content between the 2010 and 2015 editions.

The State Board of Education has adopted the DRDP as an instrument for early childhood readiness in Missouri.  This instrument provides useful information to parents, child care providers, teachers, and administrators about the learning and development of each student.  The Department encourages the use of the DRDP in Early Childhood and Early Childhood Special Education programs.  For Early Childhood Special Education Programs, use of the DRDP 2015 can provide all of the information needed to collect data for the required Early Childhood Outcomes (ECO) reporting.

The following link provides information on the upcoming trainings:  http://dese.mo.gov/special-education/effective-practices/statewide-training-opportunities.

For more information contact:  Jo Anne S. Ralston, Coordinator, Early Learning at 573-751-0397.  


IDEA Part B Payment Requests for 2015-16

Source: Special Education Finance, Division of Financial and Administrative Services

Intended Audience: Special Education Directors, District Administrators

Date: May 15, 2015

LEAs may now request 100% of their approved budgeted amount of IDEA Part B funds beginning with the June school payment as indicated on the payment request schedule located at: http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  Payment requests must be submitted by 11:59 p.m. on the first day of the month in order to be processed in that month's school payment.

LEAs with proportionate share obligations must ensure they leave sufficient funds to cover any unexpended proportionate share obligation amounts.  These funds must carry over into the next fiscal year.  If sufficient funds are not left, a Part B refund may be necessary.

Questions may be directed to [email protected] or 573-751-0622.  


May Early Childhood Special Education (ECSE) Payment

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators

Date: May 12, 2015

In the May school payment, the Special Education Finance Section will make a payment for Early Childhood Special Education (ECSE) with federal funds.  The ECSE federal payment will be coded under revenue code 5442 and will display as ECSE - Federal 619 in the payment transmittal.  In order to comply with Cash Management Improvement Act (CMIA) requirements, districts that receive ECSE federal funds must complete a journal entry/correction within three business days of receipt to tie the federal funds to an existing expenditure or spend the federal funds within 3 days of receipt on an upcoming expenditure.  No matter which option the district chooses, it needs to ensure that the coding stream has a project/source code (or some other acceptable identifier) to indicate the expenditure was paid with federal funds (i.e. 1280-6311-01).  The "01" in this example indicates the expenditure is from federal funds.  Remember, if the journal entry/correction is completed towards existing payroll expenditures, the employees must sign semi-annual certifications.  If the journal entry/voucher/correction is completed towards existing equipment expenditures, the equipment must be listed on an inventory tracking sheet.

For more information on CMIA requirements and coding examples, please visit the Special Education Fiscal Monitoring Guide at: http://dese.mo.gov/financial-admin-services/special-education-finance/fiscal-monitoring.  For questions, please contact the Special Education Finance Section at (573) 751-0622 or [email protected].


Administrative Memo (FAS-15-004) Uniform Grant Guidance (Omni) Updates and Clarifications Webinar

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: May 5, 2015

The Office of Management and Budget (OMB) has implemented the new Omni Circular which will impact the federal grants LEAs receive starting in the 2015-16 school year.  This new guidance covers the Administrative Requirements, Cost Principals, and Audit Requirements for federal funds.  Due to the numerous procedural changes required by the Omni Circular guidance, the Department of Elementary and Secondary Education (DESE), Division of Financial and Administrative Services, will host a webinar on May 13, 2015, at 10:30 a.m. to bring you additional information as a follow-up to our workshops on March 17 and 18, 2015.  More information can be found in Administrative Memo FAS-15-004: http://dese.mo.gov/administrative-memos.      


Save the Date for the Hand In Hand: Understanding Deafblindness for Education Teams of Students with Combined Vision and Hearing Loss

Source:  Missouri Deafblind Technical Assistance Project/Missouri School for the Blind

Intended Audience:  Parents, teachers, paraprofessionals, therapists, administrators of students with combined vision and hearing loss

Date: May 4, 2015

Mark your calendars for the 2015-16 Hand In Hand course which will be October 19-21, 2015; February 2-3, 2016; and, April 12-13, 2016, in Columbia, Missouri.  The course combines self-studies, homework assignments and action planning with onsite mentoring, and three face-to-face sessions with course instructors.  Participants will apply acquired knowledge regarding visual impairment, auditory impairment, communication, and movement to the educational programs of the students they serve with combined vision and hearing loss.  College credit is available. 

Registration information will be posted in August 2015 at http://msb.dese.mo.gov/.  For questions, contact:  Susan Bonner, Project Coordinator, MSB, (314) 776-4320 or [email protected]


 

2015 Missouri Transition Training Institute - NEW

Source: Barb Gilpin, Assistant Director, Effective Practices

Intended Audience: Special Education Teachers, General Education Teachers, Counselors, Work Experience Coordinators, Administrators, Parents, Vocational Rehabilitation Counselors

Date: May 1, 2015

Registration is now open to all interested in attending this year's Missouri Transition Training Institute.  The title of the Institute is, "NAVIGATING LIFE'S SUPERHIGHWAY: FORMING CROSS AGENCY PARTNERSHIPS AT THE LOCAL LEVEL."  The Institute will be June 16-18, 2015, at the Lodge of the Four Seasons in Osage Beach, Missouri.  To register, follow this link: http://dese.mo.gov/special-education/effective-practices/statewide-training-opportunities.

Registration fee is $50 per person.  The fee may be paid in advance or at the time of registration.  Payment may be check or money order made payable to Treasurer, State of Missouri.  No purchase orders will be accepted.  Registration fee is nonrefundable but substitutes will be allowed.  If mailing your registration fee in advance, mail to: Lina Browner, Office of Special Education, DESE, P. O. Box 480, Jefferson City, MO 65102.  Please indicate the name(s) of all registrants(s) for whom the check is paying.  On-site registration will begin at 10:00 a.m. on Tuesday, June 16, 2015.  Opening session begins at 12:00 p.m. (noon). 

Registrants will be responsible for their lodging, costs, and meals during the institute (lunch will be provided for all participants on Wednesday, June 17, 2015).  There will be a list of area restaurants in your packets for your convenience.  The room rate for this event is $85.39 per night with one or two beds available.  You must contact the hotel directly to reserve rooms.  Reservations can be made by calling the Lodge of the Four Seasons toll free at 866-715-0006.

The agenda will be available on the above link by May 15, 2015.

If you have questions or need additional information, contact Barb Gilpin at [email protected] or 573-751-7661.


FY16 Part B Preliminary Allocations Posted

Source: Special Education Finance

Intended Audience: Superintendents, Special Education Directors, Finance Administrators

Date: April 20, 2015

The Special Education Finance Section has received the preliminary Part B IDEA allocation amounts for 2015-2016.  District allocations for FY16 Part B special education funds may be found at: http://dese.mo.gov/financial-admin-services/special-education-finance/part-b-funding-and-allocations.  The allocations are based on district submitted data as of April 6, 2015.  Preliminary allocation amounts will be finalized as soon as the Special Education Finance Section receives the final grant award from the U.S. Department of Education.  At this time, changes to the preliminary allocation amounts are not anticipated.

New charter schools will show a zero allocation until the Special Education Finance Section calculates estimated allocations in November 2015.  Existing charter schools with significant expansion will have their FY16 Part B IDEA allocations recalculated in November 2015 as well. 

A separate SELs message will be sent as soon as the FY16 Part B Budget Application is open and ready for data entry.

Please contact the Special Education Finance Section with any questions at (573) 751-0622 or [email protected]


Save the Date: Determining AT Needs of Students with Visual Impairment

Source:  Outreach Services/Missouri School for the Blind

Intended Audience: Teachers Certificated in the Education of Students with Visual Impairment (TVIs) and other Educators Serving Students with Visual Impairment/Blindness

Date: April 16, 2015

Save the date for the 2015-16 Determining AT Needs of Students with Visual Impairment workshop which will be September 15 and 16, 2015, and April 21, 2016, in Saint Louis, Missouri, at the Drury Inn and Suites, 2111 Sulphur Avenue.  This workshop will be presented by Ike Presley, TVI, CLVT, National Project Manager, American Foundation for the Blind.  Mr. Presley's workshop is intended to provide information about conducting an assistive technology assessment of students with visual impairment.  The workshop will give an overview of AT for students with visual impairment, provide information on how to prepare for and conduct an assessment, and finally the steps to implementation and integration of AT into the curriculum.  Participants will be expected to conduct one assessment between the September and April dates which may receive feedback by Mr. Presley.  Participants must commit to all three dates to receive a certificate of attendance.  Registration will be limited to 50 participants.

Registration information will be posted in August 2015 at: http://msb.dese.mo.gov/.  Go to: Upcoming Programs for Professionals, then Determining AT Needs of Students with Visual Impairment.

For questions, contact:  Annette Miller, Vision Supervisor of Outreach Services, MSB at (314) 776-4320 ext. 1240 or [email protected].   


Special Education End of Year Reporting

Source: Mary Corey, Office of Data System Management, Special Education Data

Intended Audience: Special Education Administrators, Core Data/MOSIS Personnel

Date: April 10, 2015

End of year collections for students with disabilities include exiting and discipline data, as well as Early Childhood Outcome data for children in Early Childhood Special Education.  All of these data are reported at the student level through the MOSIS data collection system.  We highly recommend you work closely with the MOSIS coordinator in your district to ensure the special education data is reported correctly. 

Special Education exit data is reported through the MOSIS Student Core and MOSIS Student Enrollment and Attendance files.  Report all exiters from special education, even if the student was not on your December 1 special education child count.  Any student who has exited special education from July 1, 2014, through June 30, 2015, (graduates, dropouts, return to regular education, etc.) should have the IEP disability code reported in the Student Core file.  Both the Special Education Program Exit Code in the MOSIS Student Core file and the Exit Code in the MOSIS Student Enrollment and Attendance file will be considered when populating Screen 12 with the Special Education exit data.  If the MOSIS Student Core file indicates a special education exit code of 01-Return to Regular Education or 17-Parent Withdrew Student (from Special Education), that exit code will be used to populate Screen 12.  For students with disabilities whose special education exit codes are something other than 01 or 17, the students' final Exit Code in the MOSIS Student Enrollment and Attendance file will be used to populate Screen 12.

The June Student Core file is used to report Early Childhood Outcomes for children who entered or exited ECSE during this school year.  Please work with your MOSIS coordinator to ensure that the ECO data are included in the Student Core file.  See http://dese.mo.gov/data-system-management/special-education-data/early-childhood-outcomes-eco-training for ECO information and training materials.

Discipline data is reported through the MOSIS Student Discipline Incident file.  The file should include all discipline incidents for all students, regular and special education, that resulted in in-school or out-of-school suspensions of half day or longer.  Each removal should only be reported once, even if the length or type of removal is modified.  For further information, see the Core Data and Missouri Student Information System Reference Manual at http://dese.mo.gov/data-system-management/core-datamosis.

The data for students with disabilities will be included in your Special Education District Profiles and are used for various decision-making purposes by the Office of Special Education.

If you have programmatic questions regarding the end-of-year collections, contact the Special Education Data Coordination Section at 573-751-7848 or email [email protected].  


ACTION REQUIRED: End of Year Data Collection for 2014-15

Source: Mary Corey, Office of Data System Management, Special Education Data

Intended Audience: Special Education Directors and Personnel

Date:  April 10, 2015

The Individuals with Disabilities Education Act of 2004 requires the state to collect various data from districts.  Most of this data is collected through MOSIS/Core Data with a few additional collections gathered through other reporting processes.  One collection outside of MOSIS/Core Data is for students who are parentally-placed in private schools.

DISTRICTS MUST REPORT THE FOLLOWING INFORMATION FOR PARENTALLY-PLACED STUDENTS ATTENDING A PRIVATE SCHOOL WITHIN THEIR JURISDICTION.

1. The number of students WITH INITIAL EVALUATIONS conducted during the 2014-15 school year.

2. The number of those evaluated that were found eligible.

3. The number of those found eligible that received special education or related services from your district.

Note: This is NOT a total count of parentally-placed private school children served by your district.

The following link will take you to a survey where the data can be reported.  Simply select your district, fill in the data, and click Done:  https://www.surveymonkey.com/s/3636N6D.

All districts must submit this information even if all of the responses are zero.  All districts must submit the form by June 30, 2015.

If you have questions regarding this collection, contact the Special Education Data Section at 573-751-7848 or email [email protected].


A Free Training on the Unified English Braille Code: Overview of Changes

Source:  Missouri School for the Blind, Outreach Services

Intended Audience: Service Providers of Students with Vision Impairment

Date: April 7, 2015

The Braille Authority of North America (BANA), the rule setting body that establishes the codes and guidelines for braille use in North America, has voted to adopt the Unified English Braille Code (UEB).  UEB will replace the current literary braille code, English Braille American Edition, on January 4, 2016.  On Wednesday, June 10, 2015, Mackenzie Savaiano, PhD., from University of Nebraska-Lincoln will present two 2-hour sessions overviewing changes, sharing examples of UEB documents, and providing opportunity for hands-on practice.  The presentation will be at the Stoney Creek Hotel and Conference Center in Columbia, Missouri.  The morning session will run from 9:30-11:30 a.m. with a repeat afternoon session running from 1:00-3:00 p.m.  Participants should bring their own equipment and practice materials, e.g., braillewriter, slate & stylus, notetaker, braille paper.  To ensure sufficient space, please register by Thursday, May 28.  For questions, contact Annette Miller at [email protected] or 314-776-4320, ext. 1240.  To register, go to http://msb.dese.mo.gov/


Administrative Memo (FAS-15-003) related to Time and Effort under the Omni

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: April 6, 2015

The new Omni Circular that goes into effect on July 1, 2015, has changed the requirements for documentation of personnel expenses.  However, the department will continue to require that all LEAs use their current internal control system of semi-annual certifications, Personal Activity Report (PARs), or approved substitute systems for the upcoming school year.  Continuing with the current system will ensure compliance with the new Omni and give the federal government time to issue implementation guidance for this issue.  More information can be found in Administrative Memo FAS-15-003: http://dese.mo.gov/administrative-memos


April Special Education Finance Updates Webinar Cancelled

Source: Special Education Finance

Intended Audience: Directors of Special Education

Date: April 6, 2015

The April Special Education Finance Updates webinar originally scheduled for April 15 from 10:30-11:30 a.m. has been cancelled.  The next webinar is scheduled for May 13 from 10:30-11:30 a.m.  A message will be sent with information regarding the May webinar prior to the webinar date.

Contact the Special Education Finance Section if you have any questions at (573) 751-0622 or by email at [email protected].     


Registration Open for the Special Education New Director Academy, Summer 2015

Source: Tiffani Muessig, Supervisor, Effective Practices

Intended Audience: Superintendents, Special Education Directors, Process Coordinators, Special Education Teachers, and LEAs anticipating hiring a new Director of Special Education for the 2015-2016 school year

Date: April 3, 2015

As mentioned in the SELS message sent March 4 (http://dese.mo.gov/special-education/news-and-updates), the Office of Special Education is again hosting a New Director of Special Education Academy to be held July 23-24, 2015, in Jefferson City.  In addition, a separate day to cover Special Education Finance is being offered for all first year attendees and the bookkeeper from their district on July 22, 2015. 

Registration links for the New Directors Academy (first year and past year attendees) and New Directors Finance Academy (first year attendees and district bookkeepers only) and other important information can be found at: http://dese.mo.gov/special-education/effective-practices/new-directors-academy-2015

If you need further information, please contact Tiffani Muessig, Supervisor, Effective Practices at [email protected] or call 573-751-0185. 


FY15 Part B Budget Application Amendments - Deadline April 30, 2015

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators, Superintendents

Date: April 3, 2015

The FY15 Part B budget application may be amended through April 30, 2015.  Districts should ensure the budget application reflects all planned expenditures in the appropriate function codes for the remainder of the year.  Any budget revision requests after this date require prior approval from the Special Education Finance Section.

If the district has already created and/or submitted a payment request for May, creating a budget revision will cancel the payment request.  Once the budget revision has been approved, the district can re-submit the payment request for the May payment. 

Also, please make sure the entire current year proportionate share amount is budgeted under function code 1224.  The prior year proportionate share CARRYOVER amount must also be budgeted under function code 1224 unless the district received approval from the Special Education Finance Section to release these carryover funds.  If approval was obtained, released proportionate share carryover funds must be budgeted under any function code other than 1224. 

Questions may be directed by email to [email protected] or by calling 573-751-0622. 


Special Education Reporting for ECSE

Source: Mary Corey, Director Special Education Data, Office of Data System Management

Intended Audience: Directors of Special Education, MOSIS, and Core Data contacts

Date:  March 31, 2015

On February 27, 2015, ECSE FTE reports were emailed out to each district that had reported ECSE personnel in the October MOSIS educator files.  The message accompanying the report indicated that a delivery system of "IN" for ECSE integrated classrooms was being added to the MOSIS system.  The new code is now available. 

An ECSE integrated classroom is one that has both ECSE students and up to 50% non-disabled peers.  If you have classrooms meeting this definition, please update the delivery system in the October MOSIS Educator Assignment file as soon as possible. 

If you have comments or questions, please contact the Special Education Data section at 573-751-7848 or email [email protected].  


Verification of Data to be Used in FY16 Part B IDEA Allocation Calculation

Source: Special Education Finance

Intended Audience: Superintendents, Special Education Directors, Finance Administrators

Date: March 25, 2015

ACTION REQUIRED: YES

DEADLINE: April 6, 2015

LEAs have an opportunity to verify that correct data have been reported for use in determining FY16 Part B IDEA allocations.  Any corrections to Enrollment, Home School, or Federal Free and Reduced Lunch count data must be made in the system in which they were reported no later than midnight April 6, 2015.  Changes made after April 6, 2015, will not be included in the FY16 Part B IDEA allocation calculation.  See the administrative memo FAS-15-002 for more information at: http://dese.mo.gov/administrative-memos.  

Please contact the Special Education Finance Section with any questions at (573) 751-0622 or [email protected].  


Comment Period for Proposed Rule Related to ECSE Lease Agreements       

Source: Special Education Finance

Intended Audience: Stakeholders in the Early Childhood Special Education (ECSE) Program

Date: March 24, 2015

The comment period for proposed rule 5 CSR 30-640.200 related to funding for early learning facilities, including Early Childhood Special Education (ECSE), ends April 1, 2015.  The rule, an updated fiscal impact, and the reimbursement per square foot per county is posted at:  http://dese.mo.gov/financial-admin-services/special-education-finance/early-childhood-special-education-finance.  Public comments may be submitted until April 1, 2015, to [email protected] either in support of or in opposition to the proposed rule.  Comments may also be mailed to: Department of Elementary and Secondary Education, Special Education Finance, P.O. Box 480, Jefferson City, MO 65102.

The fiscal note in the published rule was determined by estimated child counts for each district with an ECSE lease.  The Department has since updated our records to reflect the fiscal impact based on estimated eligible pupils (as written in the proposed rule) and has directly contacted all districts with a negative fiscal impact.  


Nominations for the State Special Education Advisory Panel (SEAP)

Source: Stephen Barr, Assistant Commissioner

Intended Audience: Individuals interested in being considered for or making a nomination to SEAP

Date: March 19, 2015

The Department of Elementary and Secondary Education (DESE) is seeking nominations for the following individuals to serve on the Special Education Advisory Panel (SEAP):

* "Parents of Children with Disabilities" and "Individuals with Disabilities" - Note that parents must have children between the ages of 3 and 26 and the child must have/had an Individualized Education Program (IEP).  Recent graduates with disabilities, parents of children with disabilities, or adults with disabilities who have an interest in state level special education services for children ages 3-21 are all potential candidates for these positions. 

* "Teachers"

* "IHE Preparing Special Education and Related Services Personnel"

The Commissioner of Education of the Department of Elementary and Secondary Education is responsible for making appointments to the Special Education Advisory Panel.  Several factors are considered when making appointments to the panel.  Those factors include but are not limited to geographic area and disability representation.  At this time, the panel is in need of representation from the southeast, central, and south central areas of the state but all applicants will be given consideration.      

Persons interested in being considered for appointment or having others considered are asked to complete a nomination form located at http://dese.mo.gov/special-education/advisory-panels/special-education-advisory-panel-seap (one form per nominee).  Individuals may self-nominate for membership.  For additional information about the Advisory Panel, go to the link listed above.

Please mail, fax, or email completed nomination form(s) to:

Lina Browner, Executive Assistant

Office of Special Education

Department of Elementary and Secondary Education P. O. Box 480, Jefferson City, MO 65102

fax: 573-526-4404    phone: 573-751-5739

email: [email protected]


Presentations Posted for the Federal Grants Management Workshop "Omni"

Source: Special Education Finance

Intended Audience: Subgrantees/Recipients of Department Administered Federal Programs (includes school districts, charter schools, institutions of higher education, and community-based organizations)

Date: March 11, 2015

The presentations that will be given at the Federal Grants Managements Workshops "Omni" have been posted at http://dese.mo.gov/financial-admin-services/federal-grants-management-workshops-omni.  The workshops, co-sponsored by the Division of Financial and Administrative Services within the Department of Elementary and Secondary Education, will be held on March 17, 2015, in St. Louis and on March 18, 2015, in Kansas City.  We encourage LEAs to send at least one staff person (administrative personnel, accounting personnel, and/or program personnel) to attend one of these workshops. 

The agenda and registration information for the workshops can be found at http://dese.mo.gov/financial-admin-services/federal-grants-management-workshops-omni.   


ECSE Parent Education - MoSPIN

Source: Missouri School for the Blind, Outreach Services

Intended Audience: Districts serving children who are blind, visually impaired, and may have additional disabilities and enrolled in ECSE

Date: March 5, 2015

Districts serving children who are blind, visually impaired, and may have additional disabilities in Early Childhood Special Education (ECSE) may be interested in learning more about MoSPIN (Missouri Statewide Parent Involvement Network).  In this parent training program, MoSPIN Parent Advisors visit the student's home on a regular basis to instruct parents on a variety of issues that are unique to children with visual impairments.  This instruction is based on the nationally recognized INSITE curriculum and may include topics such as the child's specific visual impairment and the resulting impact on communication, motor, or other areas of development.  MoSPIN does not provide direct service to children, but is meant as a complement to those services.  MoSPIN parent training is provided at no cost to families or districts.  This service is available to families of children birth through 5.

For additional information about MoSPIN or to learn more about becoming a Parent Advisor, please contact Ginny Williams at [email protected] or visit our website at http://msb.dese.mo.gov/outreach-services/mospin.html.  


Special Education New Director Academy, Summer 2015 - Save the Date

Source: Tiffani Muessig, Supervisor, Effective Practices

Intended Audience: Superintendents, Special Education Directors, Process Coordinators, Special Education Teachers, and LEAs anticipating hiring a new Director of Special Education for the 2015-16 school year

Date: March 4, 2015

The Office of Special Education will again be hosting a New Director of Special Education Academy on July 23-24, 2015, in Jefferson City.  The academy will focus on core activities new directors must complete during their initial months of employment that will assist them in the management of special education procedures and practices to promote positive outcomes for students with disabilities while ensuring the rights of students with disabilities and their parents are protected.  Topics to be covered are: Special Education Compliance, Data Collection and Reporting, Effective Instructional Practices, Special Education State Performance Plan, Special Education Program Evaluation, and General Supervision/Monitoring of Special Education Programs.

Who should attend this academy?

New Special Education Directors for the 2015-16 school year are invited.  A "new" director is defined as a person who will be assuming the position/duties of a Director of Special Education for the first time during the 2015-16 school year.

A separate day to cover Special Education Finance will also be offered for all first year attendees and the bookkeeper from their district.  Both the Special Education Director and bookkeeper are invited because many activities associated with Special Education Finance require participation from both individuals.  Feedback received from past participants indicated this option would be helpful.  However, the bookkeeper attendance is not required for the Special Education Director to attend.  This event will take place on July 22, 2015, also in Jefferson City.  This date will need to be registered for separately on My Learning Plan for both attendees and information will be provided in an upcoming SELS announcement regarding registration for both events.

2014-15 New Director Academy Attendees - Participants in last year's New Director Academy are also being invited back this year.  Second year attendees are invited to participate on July 23-24, 2015 and will attend sessions specifically designed for them.  Registration for the separate day for finance is NOT necessary for second year attendees, as finance will be covered within the content of the two days.

2014-15 attendees and districts planning to hire an individual who has never been a Director of Special Education in any Missouri school district or an individual, who will be assuming such a position during the coming school year, are encouraged to reserve these dates.  Registration for the New Director Academy will be open in the near future.  Be sure to watch SELs for the announcement.

Questions regarding the New Director Academy can be directed to Tiffani Muessig via e-mail at [email protected] or phone at 573-751-0185. 


March Special Education Finance Updates Webinar Cancelled

Source: Special Education Finance

Intended Audience: Directors of Special Education

Date: March 2, 2015

The March Special Education Finance Updates webinar originally scheduled for March 11 from 10:30-11:30 a.m. has been cancelled.  The next Special Education Finance Updates webinar is scheduled for April 15 from 10:30-11:30 a.m.  A message will be sent out with information regarding the April Special Education Finance Updates webinar prior to the webinar date.

Contact the Special Education Finance Section if you have any questions at (573) 751-0622 or by email at [email protected].    


Reminder - Comment Period Open for Part C Application for Federal Funds under IDEA

Source: Pam Schroeder, Assistant Director, First Steps Compliance

Intended Audience: Stakeholders interested in Part C of the Individuals with Disabilities Education Act (IDEA)

Date: February 27, 2015

The draft application for IDEA Part C funds is available for review on the Office of Special Education webpage at http://dese.mo.gov/special-education/compliance/part-c-annual-state-application or in the Office of Special Education, 4th floor, Jefferson Building, 205 Jefferson Street, Jefferson City, MO 65102.

Written public comments on the draft Part C application may be submitted beginning today, February 27, 2015, until the close of business on March 30, 2015.  Comments may be sent to the attention of Pam Schroeder, Assistant Director of First Steps Compliance, Office of Special Education, P.O. Box 480, Jefferson City, MO 65102-0480, or by email to [email protected] or by fax to 573-526-4404. 


Summer Educational Opportunities for Students who are Blind or Visually Impaired Summer Explorations

Source: Missouri School for the Blind, St. Louis

Intended Audience: Special education teachers and administrators, students in grades 3-12

Date: February 26, 2015

Missouri School for the Blind is pleased to offer Missouri students who are blind or visually impaired five (5) summer sessions focused on developing students' abilities to access Science, Technology, Engineering, and Math (STEM), Performing Arts or Activities of Daily Living with increased independence.  Through Summer Explorations, MSB seeks to provide a non-traditional, high-quality, academic, and functional program designed to supplement the student's regular educational experience with an emphasis on the Expanded Core Curriculum for the Blind and Visually Impaired.     

STEM Session 1:  Explorations in STEM:  Engineering Amusement - provides an engaging program for students in grades 7-12 to learn STEM concepts utilizing MSB's state-of-the-art computer and science laboratories which are designed to increase access and independence for students who are blind or visually impaired.  During this session, students will explore the STEM behind the exciting world of amusement parks.  Students will design their own thrill rides, learn how engineers optimize traffic flow, and even concoct their own amusement park confections.  One entire day will also be spent exploring Six Flags-St. Louis.   

STEM Session 2:  Explorations in STEM:  CSI Summer - Students enrolled in this session will use the tools of STEM to investigate mysteries and solve simulated cases just like the professionals.  Participants will use adaptive laboratory equipment and the newest computer and assistive technologies developed specifically for the blind and visually impaired to help them gather, analyze, and apply information to solve cases.  CSI Summer participants will visit community-based STEM venues, meet professionals in the field, and have the opportunity to expand their social circle.

PA Session 1 and Session 2:  Explorations in Performing Arts:  Live on Stage I and II - Explorations in Performing Arts are 2-week immersion programs designed to introduce students to a variety of performing arts skills and concepts, culminating in a stage and variety/talent show.  Students will work on independent performance skills as well as performing as a group.  Session 1 is designed to accommodate students in grades 3-8; Session 2 will accommodate students in grades 7-12.  During Explorations in Performing Arts, students will learn performance skills by experiencing and participating in a variety of lessons and activities.  Students will attend live performances at the Muny, tour a professional theatre, and have the opportunity to discuss careers in the theatre with professionals in the field. 

Independent Living:  Explorations in Independent Living is a 4-week immersion program designed to introduce students age 16 to 21 who are blind or visually impaired to the skills and concepts necessary to live, work, and play independently in the community in a supported, simulated 24-hour a day program.  Explorations in Independent Living participants will live in the MSB Suites or LIFE Apartment, develop job skills, and work or volunteer either on-campus or in the community, and participate in community-based leisure activities.  During Explorations in Independent Living students will be introduced to VI friendly methods to plan and prepare their own meals, shop for groceries on a set budget, maintain their own clothing and living space, under the direction of and limited supervision from MSB staff.  Daily, students participate in four structured, supported sessions including: Applied Academic Skills, Applied Activities of Daily Living, Employment Skills Development, and Leisure Recreation Skills.

Visit http://www.msb.dese.mo.gov/ for more information, including a schedule of events and the registration form.  Parents may also contact Joy Waddell, Assistant Superintendent, at 314-776-4320 (ext. 1140) or [email protected].

* STEM summer sessions are provided free of charge for qualifying students. 

* Transportation and supervised residential housing are provided for students outside the St. Louis metro area during the week.  Students return home on weekends. 


School District Administrative Claiming (SDAC) Program Changes

Source: Special Education Finance

Intended Audience: Financial Staff, Special Education Staff, Administrators

Date: February 26, 2015

The administration of the School District Administrative Claiming (SDAC) program has recently changed to Fairbanks LLC.  Due to this change, districts must sign a new interagency agreement with the Department of Social Services, MO HealthNet Division by February 27, 2015.  Please see the memo posted at: http://dss.mo.gov/mhd/providers/pdf/bulletin37-12_2015feb25.pdf for more information.  We apologize for the limited notice but DESE just learned of this new requirement and deadline.   


Registration Open for The Impact of the OMNI Circular

Source: Special Education Finance

Intended Audience: Subgrantees/Recipients of Department Administered Federal Programs (includes school districts, charter schools, institutions of higher education, and community-based organizations)

Date: February 23, 2015

The Division of Financial and Administrative Services, within the Department of Elementary and Secondary Education, will co-sponsor a Federal Grants Managements Workshop.  One workshop will be held on March 17, 2015, in St. Louis and the other on March 18, 2015, in Kansas City.  LEAs will need to begin implementing the new guidance in the 2015-2016 school year, therefore, LEAs need to send at least one staff person (administrative personnel, accounting personnel, and/or program personnel) to attend one of these workshops.

The agenda and registration information for the workshops can be found at http://dese.mo.gov/financial-admin-services/federal-grants-management-workshops-omni


Additional Opportunity to Submit High Need Fund (HNF) Application

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators

Date: February 18, 2015

Due to unusual circumstances associated with the current fiscal year, districts that did not get their High Need Fund (HNF) application submitted before the November 30th deadline (for services provided in 2013-14) will be allowed to submit their application for consideration. All applications must be emailed to [email protected] and received by 4:00 p.m. on Friday, February 27, 2015.  This allowance should not be anticipated in future years.

The application and additional information about the HNF can be accessed at: http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.

Please contact the Special Education Finance Section if you have any questions at (573) 751-0622 or by email at [email protected]


FY15 Payment for High Need Fund (HNF)

Source: Special Education Finance

Intended Audience: Special Education Directors, Financial Administrators

Date: February 17, 2015

The FY15 High Need Fund (HNF) payment for services provided during the 2013-14 school year will be made in two installments.  The first installment of approximately 58% will be made in the February 2015 payment transmittal.  This payment will include only state funding and will be listed under revenue code 5381 in the payment transmittal.  The Department will pay the remaining amount (approximately 42%) in April. The April High Need Fund payment will also only include state funding.

Districts may view the FY15 HNF payment amounts at: http://dese.mo.gov/financial-admin-services/special-education-finance/other-available-funding.  Please note that applications for services provided during the current 2014-15 school year will be available in September 2015 and are due November 30, 2015. 

Please contact the Special Education Finance Section if you have any questions at (573) 751-0622 or by email at [email protected]


REMINDER: Public Comment Period for Part B Application for Federal Funds under IDEA

Source: Pam Williams, Coordinator, Special Education Services

Intended Audience: System stakeholders in Part B of the Individuals with Disabilities Education Act (IDEA)

Date: February 10, 2015

Public Comment Period for Part B Application Opened February 9, 2015 The draft application for IDEA Part B funds is available for review and comment on the Office of Special Education webpage at http://dese.mo.gov/special-education/compliance/part-b-annual-state-application or in the Office of Special Education, 4th floor, Jefferson Building, 205 Jefferson Street, Jefferson City, MO 65102. Written public comment opened yesterday, February 9 and will remain open until the close of business on March 10, 2015. Written public comments may be submitted to the attention of Pam Williams, Coordinator of Services, Office of Special Education, at [email protected] or P.O. Box 480, Jefferson City, MO 65102-0480 or by fax 573-526-4404.


Listing of Transition Resources for Students who are Visually Impaired/Blind including those with Multiple Disabilities and Deafblindness

Source: Missouri School for the Blind, Outreach Services

Intended Audience: Teams Serving Students with Vision Impairment/Blindness including those with Multiple Disabilities and Deafblindness, Students and Parents of Students with Vision Impairments

Date: February 9, 2015

Infants, children, and youth with visual impairment/blindness including those with multiple disabilities and deafblindness experience numerous challenges and transitional stages as they develop and learn. There is a new online listing of transition resources available on the website of the Missouri School for the Blind. This listing includes links to articles by students and families; information on assessment; early intervention to early childhood, middle school, and post-secondary transitions; state and national resources; planning calendars; and, videos and webcasts. The transition to post-secondary activities is particularly timely for students about to graduate. To access this listing, go to: http://msb.dese.mo.gov/educators/documents/TransitionResourcesforBTF-Website.pdf. For additional information, contact [email protected]


Part C Extension/First Steps Summer Third Birthdays - Frequently Asked Questions

Source: Pam Thomas, Coordinator, First Steps

Intended Audience: First Steps Service Coordinators, System Point of Entry Directors, Directors of Special Education, Early Childhood Special Education Teachers and Administrators

Date: February 9, 2015

Frequently Asked Questions (FAQ) about Part C Extension/First Steps Summer Third Birthdays are available on the Department's website under "About This Webinar - Frequently Asked Questions" at: http://dese.mo.gov/communications/webinar/summer-third-birthday-services. The FAQ includes information about timelines, parent options for services over age three, and obtaining parent consent. Additionally, materials related to Transition from First Steps to Early Childhood Special Education (ECSE) are available on the First Steps website at: http://dese.mo.gov/special-education/first-steps/transition-first-steps-early-childhood-special.


REMINDER: 2014-15 Proportionate Share Carryover Release Request Due March 1, 2015

Source: Special Education Finance

Intended Audience: Special Education Directors, Superintendents, Financial Administrators

Date: February 5, 2015

Proportionate share funds are the amount of IDEA Part B funds a district must reserve and spend on either a private/parochial or home school student in the district's boundaries. If a district has not expended all of the proportionate share of its Part B funds by the end of the first year, the district must obligate the remaining funds for special education and related services to students with disabilities placed by their parents in private or home schools during a carryover period of one additional year. If a district cannot completely spend the carryover funds during the second year having met all proportionate share requirements, the district may request a release of the unspent funds to spend on allowable Part B expenditures for public students with disabilities within the district. However, proportionate share carryover funds may ONLY be released when the district has more carryover funds than anticipated current year proportionate share expenditures. For example, if the carryover amount is $50,000 and the anticipated expenditures are $20,000, then the district may release $30,000 because the carryover amount is more than the anticipated expenditures. If the anticipated expenditures are $60,000, then the district cannot release any carryover funds because the carryover funds are not more than the anticipated expenditures. In order to release these funds, the district must complete and submit the Proportionate Share Carryover Release Request under Part B in ePeGS by March 1, 2015. If the district chooses not to release the proportionate share carryover funds and does not spend them in their entirety, they will be forfeited. Once the Proportionate Share Carryover Release Request is approved by DESE staff, the district will need to revise the 2014-15 Part B Budget Application to re-budget the anticipated amount of released funds into any function code other than 1224 by April 30, 2015. A webinar was provided on December 17, 2014, that described the process of releasing unexpended proportionate share carryover funds. The recorded webinar can be found at http://dese.mo.gov/communications/webinar/december-special-education-finance-updates. Contact the Special Education Finance Section with any questions at 573-751-0622 or spedfunding@dese.mo.gov.


February Special Education Finance Updates Webinar

Source: Special Education Finance

Intended Audience: Directors of Special Education

Date: February 3, 2015

Please join the Special Education Finance Section for a webinar on February 18 from 10:30 a.m. to 11:30 a.m. which will include information regarding important Special Education Finance dates (upcoming and past due) and Maintenance of Effort (MOE). While the webinar is aimed towards new directors, anyone is welcome to attend. During the webinar, there will be a PowerPoint presentation followed by a live Q&A about topics discussed in the presentation. To participate in this webinar, go to http://dese.mo.gov/communications/webinar. Once on this page, click on the webinar title, "February Special Education Finance Updates", select the "log in" link, and type in your name to enter the room as a guest. The webinar will be recorded and posted under the Webinars - Recorded button at https://dese.mo.gov/communications/webinar/webinar-recorded. Please allow a week after the webinar for the recording to be posted. If you need an accommodation as required by the Americans with Disabilities Act to participate in this webinar, please call 573-751-5739 at least 48 hours in advance of the webinar to discuss the accommodation.