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Special Education Listserv

Subject: Local Determinations/Data Criteria

Source: Stephen Barr, Assistant Commissioner

Intended Audience: Special Education Administrators and Superintendents

Date: September 19, 2013

As you know, the U.S. Department of Education, Office of Special Education Programs (OSEP) requires states to give each local education agency an annual determination category.  As part of the determination criteria, states must evaluate the timeliness and accuracy of district-reported data. 

The following criteria will be used to assess points for the timeliness and accuracy of data reported for the 2013-14 school year:

Timeliness of data will be based on the certified dates of MOSIS data submissions.  Each timely submission will earn the district one credit, for a total of four possible credits.  

*The December Student Core must be certified by January 10. 

*The October Educator and Assignment files must be certified by January 10. 

*The June Student Core and Student Enrollment & Attendance files must be certified by August 1.

*The June Discipline Incidents file must be certified by August 1. 

Accuracy of data will be based on districts satisfactorily addressing any errors or inquiries from DESE about the data for each of the four data collections listed above.  Inquiries are generally based on large year-to-year changes or other significant data anomalies.  Data Coordination staff will work with districts to address any of the errors or inquiries.  Each of the four data collections will earn the district one credit for accuracy, unless the district fails to address any areas of concern.

A total of eight credits can be attained for each district (four for timeliness and four for accuracy).  These credits will then be translated to the four-point scale used in the determination's process.  Seven or eight credits will translate to 4 points.  Five or six credits will translate to 3 points.  Three or four credits will translate to 2 points and fewer than three credits will translate to 1 point. 

Questions about the criteria should be directed to Mary Corey, Director of Special Education Data, Office of Data System Management, at 573-751-8165 or Mary.Corey@dese.mo.gov.