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Special Education Listserv

Subject: ePeGs New Year Button Now Available and Other Reminders for Improvement Planning

Source: Martha Leader, Assistant Director, Effective Practices

Intended Audience: District and Building Administrators, Special Education Directors

Date: February 11, 2010

This message is for LEAs completing an Improvement plan for a Monitoring Self-assessment and/or as part of the application process for a Special Education Improvement Grant.  There are a few updates and changes for entering and submitting the plan:

The "Open New Year" button is now available.  Remember, although the "Open New Year" button is visible, it does not mean your district is ready to Open the New Year.  Make sure to communicate this with all the ePeGS data entry and authorized rep. users at your district because once that button has been selected, it automatically copies the district plan from 2008-2009 year forward to the 2009-2010 year.  This process only happens once, so make sure that your plans for 2008-2009 year are complete.

When the button is selected, the system will copy all of the 2008-2009 districts plans forward to the 2009-2010 district planning year, this process takes a few minutes.  You will then see in the drop down that the year has been added.  Please make sure you have selected the correct year before editing or deleting information. 

Also remember if you entered a Special Education Plan in ePeGs last year, that plan will roll forward with the rest of the district's planning information.  Objectives/strategies that are no longer applicable to your new Special Education plan may need to be deleted, but ongoing objectives/strategies do not need to be deleted.  You will need to work with personnel in your district to ensure those Objectives/strategies are not tied to other district plans as well before you delete them completely.

Also because the additional elements page for the special education needs assessment is not yet available, we have decided that for this improvement plan you will need to submit your Needs Assessment in a word document to the IMACS web reply (  ONLY THE NEEDS ASSESSMENT will be submitted this way.  The remainder of your improvement plan should be entered into ePeGs.

If you are applying for a grant, your budget information for your grant will still be completed in IMACS.  Once you have completed the plan in ePeGs, you will need to hit the submit button in ePeGs.  This will pull over the information from ePeGs into IMACS.  There is a slight delay in this process and you may need to wait a few hours before it appears in IMACS.  At that point, the budget items can be entered in IMACS.  You must also hit the submit button in IMACS once your budget is complete.

As a reminder, the Special Education Improvement Plan is due March 1, 2010.  If you have any questions, feel free to call 573-751-0187.