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Subject: Early Childhood Special Education
(ECSE) Expenditure Reports
Source: Linda Sneller, Director, Funds Management
Intended Audience: Special Education Administrators, Superintendents,
Business/Finance Directors
Date: August 24, 2007
The Early Childhood Special Education (ECSE) Expenditure Report (ER) for the
2006-07 school year is now available for district use with a due date of
September 17. Districts who submit an approvable ER by the due date will
receive their first payment in October.
The ECSE ER Instructions, ECSE Core Data Personnel Detail Worksheet, and
ECSE Object & ASBR Codes have been revised and posted on our web site which
is located at the following link:
http://dese.mo.gov/divspeced/Finance/ecseindex.html.
IMPORTANT REMINDERS:
1. ECSE expenditures must be aligned with data in the Annual Secretary of
the Board Report (ASBR). Therefore, all ECSE expenditures must be coded
using the revenue codes of 2559 for transportation and 1280 for all other
ECSE expenditures.
2. Core Data (October Cycle - Screens 18/20): It is important for districts
to use the correct Core Data codes and salary amounts when entering ECSE
personnel. Districts may review the ECSE Core Data Personnel Detail
Worksheet to receive the correct course codes, position codes, delivery
system codes, grade levels, and program codes.
3. Districts will not be able to enter the amount of leases, lease purchases
or purchases for real estate, buses, or office equipment into their ECSE ER.
Copies of all leases, lease purchases or purchases for real estate, buses,
or office equipment must be submitted to the Funds Management Section of the
Division of Special Education, attention Sandy Kliethermes (fax
573-526-5946). Upon approval, DESE will enter the approved amount into your
ER.
4. Career Ladder: ECSE will not reimburse districts for Career Ladder.
5. In an effort to improve the ECSE Expenditure Report, the following
revisions have been made: the secretary salary feeds into object code 6150;
substitute teacher salaries feeds into object code 6110; the adaptive P.E.
position code has been changed to '60'; some staff positions were added (see
ECSE Core Data Personnel Detail Worksheet posted on the above website);
cells for benefits were added for substitute teachers, substitute
paraprofessionals, and ESY positions; the size of the comment box has been
increased; and, the program maintenance amount for supplies is no longer
automatically entered on the supply page - see page 32 in the Instructional
Manual listed on the above website for complete details.
If you have questions or need assistance in completing your ECSE Expenditure
Report, contact the Funds Management Section at 573-751-0622 or by email
webreplyspefm@dese.mo.gov.
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