Missouri Department of Elementary and Secondary Education

 

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Archived FedPro Message

For more information about the programs discussed below,

please contact the Federal Grants Management Section (573) 751-3468.


Financial Updates April 2008

TOPICS:

Estimated Allocations for 2008-2009 School Year

Amendments – Compare budget to actual expenditures

Indirect Cost Rates

Final Expenditure Reports Due May 15, 2008

2008 Federal Programs Proposed Summer School Plan

Nonpublic Schools

Comparability

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ESTIMATED ALLOCATIONS FOR 2008-2009 SCHOOL YEAR --

We are in the process of calculating the estimated allocations for the 2008-2009 school year.  Keep in mind that these are estimated allocations because certain updated formula data is not yet available.  However, the United States Department of Education (USDE) did use the updated census numbers to project allocations to the States. We have posted the Title I and the Title II.A allocations.  We will post the estimated allocations by school district for the other programs, as they become available.  The allocations can be found on the Federal Program website under Financial Management, Allocations, 2008-2009 Preliminary Allocations at http://dese.mo.gov/divimprove/fedprog/

Please keep in mind that these are estimates until they are clearly marked as final.

Also, the estimated allocations and estimated carryover amounts will be shown on the allocation page when the 2008-2009 school year application becomes available.  Keep in mind that these amounts are only estimates.  The carryover amounts will change when your final expenditure report is approved by DESE.  The allocation amounts will change when actual grant awards are received from the USDE.

AMENDMENTS – COMPARE BUDGET TO ACTUAL EXPENDITURES --

Your district should compare your budgets with anticipated expenditures for programs covered by your consolidated application.  If you need to have an amendment cycle opened for your use, please contact your Grants Management Supervisor.  Keep in mind that you should not expend funds prior to approval by Grants Management.

If your district has chosen to utilize the transferability or REAP flex options, please review these budgets/expenditures.  At a minimum, your district will need to expend all funds transferred into a program as well as the carryover amount for that program.  Otherwise, an error message will appear on your Final Expenditure Report.

INDIRECT COST RATES --

Recently, the School Finance section sent the 2007-2008 Indirect Cost Calculation and Certification form to your school district administrator to be certified.  We have made the restricted indirect cost rate available on the consolidated federal program application.  You are not required to amend your budget to include indirect costs.  You may claim indirect costs on the Final Expenditure Report even if it was not budgeted, as long as total expenditures do not exceed the total budget.  However, you may amend your budget to include indirect costs if you have additional funds available that have not been budgeted.

FINAL EXPENDITURE REPORTS DUE MAY 15, 2008 –

To ensure timely processing of grant and contract payments to your district during this fiscal year, please alert your bookkeeping staff and program staff that Final Expenditure Reports are due to the appropriate DESE staff person by Thursday, May 15, 2008.  This deadline applies to grants and contracts that are funded from both state and federal sources.  These reports must contain accurate expenditure information for the 2007-2008 school year. 

For the consolidated federal programs, please submit a Final Expenditure Report that reflects the actual expenditures/obligations that have incurred for the 2007-2008 school year project.  Do not request more funds than will be spent.  If your district submits a Final Expenditure Report that is overstated it could result in an audit exception.  Districts are allowed to submit revised Final Expenditure Reports for federal programs.  If a district needs to revise its Final Expenditure Report for its Schoolwide program and an error message appears, please contact my office and we will assist you.  If you have expenditure report questions, please feel free to contact my office at 573-751-8280 or 573-751-4420.

2007 FEDERAL PROGRAMS PROPOSED SUMMER SCHOOL PLAN --

Districts planning to use federal funds for summer school must submit the “2008 Federal Programs Proposed Summer School Plan” by June 1, 2008.  This plan can be accessed under Grants Management, Publications and Forms at http://dese.mo.gov/divimprove/fedprog/grantmgmnt/

NONPUBLIC SCHOOLS – 

As the public school district prepares for the 2008-2009 school year, keep in mind that timely and meaningful consultation with nonpublic schools is a requirement for receiving federal dollars.  The district can review final enrollment and economic deprivation data for nonpublic schools by using the two nonpublic reports at the website below under Financial Management, Nonpublic.  The LEA must consult with appropriate private school officials prior to the LEA making any decisions that affect the opportunities of eligible private school children or teachers to participate in programs.  For most NCLB programs, public schools are required to obtain and submit to DESE written affirmation forms signed by private school officials as part of the application process.  The Federal Programs Section has developed a complaint procedure process for nonpublic schools.  The public school should distribute this to the nonpublic schools during consultation.  These forms and reports may be accessed under Federal Programs, Financial Management, Nonpublic at http://www.dese.mo.gov/divimprove/fedprog/

COMPARABILITY -- 

As you plan your teaching assignments for the 2008-2009 school year, keep in mind that districts with multiple attendance centers must demonstrate comparability in order to receive Title I funding.  The comparability requirement states “An LEA may receive funds under Title I only if State and local funds will be used in schools served under Title I to provide services that, taken as a whole, are at least comparable to services in schools that are not receiving Title I funds.  If the LEA is serving all schools under Title I, the LEA may receive Title I funds if the LEA will use State and local funds to provide services that, taken as a whole, are substantially comparable in each school.  The LEA may meet the requirements on a grade-span-by-grade-span basis or a school-by-school basis.”

Comparability forms to assist you in checking your attendance centers are located on the Federal Program website under Financial Management, Fiscal Requirements, Comparability of Services at http://dese.mo.gov/divimprove/fedprog/

If you have questions, please contact my office.

Bette Morff

Director, Federal Financial Management

Missouri Department of Elementary and Secondary Education

PO Box 480

Jefferson City, MO  65201

573-751-8280

Bette.Morff@dese.mo.gov

 

 


Missouri Department of Elementary and Secondary Education
Division of School Improvement - Federal Grants Management
Email: webreplyfgm@dese.mo.gov
Phone: 573-751-3468 Fax: 573-526-6698
Revised: December 14, 2005

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