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Archived FedPro Message

SUBJECT:  Allocations/Payments/FERs

ListServ Message DateApril 14, 2010

 

TOPICS:

Preliminary Allocations for 2010-2011 School Year

Payment Requests

Final Expenditure Reports

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Preliminary ALLOCATIONS FOR 2010-2011 SCHOOL YEAR

We are in the process of calculating the preliminary allocations for the 2010-2011 school year.  These are preliminary allocations because certain updated formula data is not yet available.  However, the United States Department of Education (USDE) did use the updated census numbers to project allocations to the States. We have posted the preliminary Title I allocation and will add other programs as they become available.  The allocations can be found at: http://www.dese.mo.gov/divimprove/fedprog/financialmanagement/2010-2011allocations.htm .

Please keep in mind that these allocations are preliminary until they are clearly marked as final.

Title IV.A – Safe and Drug Free Schools and Communities will not be funded for the 2010-2011 school year.  If the district has funds remaining after the 2009-2010 school year, these carryover funds should be budgeted in ePeGS for your 2010-2011 NCLB Consolidated Application.

Title II.D – Enhancing Education Through Technology will have competitive grants only.  If the district has funds remaining after the 2009-2010 school year, these carryover funds should be budgeted in ePeGS for your 2010-2011 NCLB Consolidated Application.

We anticipate opening the Federal Programs’ funding applications in ePeGS for the 2010-2011 school year on May 17, 2010. 

PAYMENT REQUESTS

Districts can submit Payment Requests in ePeGS for the 2009-2010 school year through June 2010.  To receive a payment in June, the district must submit a Payment Request by June 4, 2010.   After June, only Final Expenditure Reports (FERs) will be permitted.  Note that once the district creates a FER, no further payment requests are permitted.

FINAL EXPENDITURE REPORTS

We are no longer requiring districts to submit a preliminary Final Expenditure Report (FER) on May 15th.  However, the FERs are due 30 days after the ending date of the project.  FERs must reflect the actual expenditures/obligations that have incurred for the 2009-2010 school year project.  Do not request more funds than will be spent.  If your district submits a FER for more than what has been expended, it will result in a refund due back to the Department.  Districts are allowed to submit revised FERs for federal programs.  We anticipate opening the Final Expenditure Report in ePeGS on May 17, 2010.

The FER in ePeGS will reflect what was submitted in the approved budget.  Expenditures will be reported by both object and function codes.  Expenditures in approved object codes may not exceed 10 percent of the total amount budgeted within each of the approved programs.  Please review your approved budget and expenditures to date to see if a budget revision is needed.

If you have questions, please contact my office.

Pat Kaiser

Director, Federal Financial Management

Missouri Department of Elementary and Secondary Education

PO Box 480

Jefferson City, MO  65102

Ph. 573-751-8643

Fax 573-526-6698

E-Mail:  pat.kaiser@dese.mo.gov