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Archived FedPro Message

SUBJECT: NCLB Financial Updates

LISTSERVE MESSAGE DATE:  March 23, 2012

 

Revised 2011-2012 Title I.A and II.A Allocations

The United States Department of Education (USED) issued revised FY 2011 (school year 2011-2012) allocations.  These revised allocations are based on the December 23, 2011 enactment of Public Law 112-74, the Consolidated Appropriates Act, 2012.  The revised allocations are reflected in ePEGS on the 2011-2012 Current Funds Available page under Original Allocation (row 1). 

Reallocation of Funds

We have completed the reallocation process for programs covered by your consolidated application according to the reallocation policy in the Consolidated Federal Programs Administrative Manual, Revised April 2010 http://www.dese.mo.gov/divimprove/fedprog/documents/administrativemanual.pdf.

This policy states:  “Excess funds will be made available for reallocation to LEAs.  For each program, eligible LEAs are those that did not have funds in excess of carryover limitations.  For each program, DESE will reallocate excess funds to eligible LEAs based upon the proportionate amount of funds allocated to the LEA for that program for the current year.”

The actual reallocated amount is reflected in ePeGS under the Funding Application Menu.  Select the 2010-2011 year, Current Funds Available, then Allocation Adjustments (row 2).  The reallocation in 2010-2011 has increased the amount of carryover for the 2011-2012 school year. 

If you wish to use these funds during the 2011-2012 school year, you must amend your district’s budget to reflect this intent.  If you choose not to amend your existing budget, the reallocated funds will be used first, allowing you to carry over your current year funds.  If you have questions about the amendment process, please contact your Federal Compliance Supervisor http://www.dese.mo.gov/divimprove/fedprog/grantmgmnt/Staff2.html.

Budget Amendments

This would be an excellent time to compare your budgets with anticipated expenditures.   If you need to amend your budget, please submit this amendment at your earliest convenience.  If the budget exceeds the current funds available, a budget amendment is required.  The deadline to submit budget amendments is April 30, 2012.

Title I Carryover Limitation

As a reminder, LEAs have a Title I carryover limitation of 15% as of September 30th.  A waiver may be granted once every three years.  The LEAs may request this waiver through the 9/30 Report process on the NCLB application in ePeGS.  LEAs that received a waiver in Fall 2011 are not eligible for a waiver until Fall 2014.

Obligation of Funds for Materials and Supplies

As a reminder, except for summer programs, purchases of materials and supplies should be completed by March 31, 2012.  Materials and supplies purchased with 2011-12 funds should be used during the 2011-12 school year.   

Projected 2012-2013 Allocations

At this time, we are not able to provide federal program allocation information for individual school districts.  We hope to have estimated LEA information by the middle of April.  However, the preliminary SY 2012-2013 Title I, Part A allocations by State are on ED’s web site at <http://www.ed.gov/about/overview/budget/statetables/index.html>.  Once there, go to the bottom of the page and click on the section marked State tables by State.  The column labeled 2012 Estimate shows the preliminary SY 2012-13 State allocations. These are estimated allocations because certain updated formula data is not yet available.  However, the USED did use the updated census numbers to project the allocations.  When comparing 2011 Actual to 2012 Estimate, Title I has a projected cut of $8,940,500 or 3.7%.

Missouri’s Allocation Formulas and Census Data by LEA are at http://www.dese.mo.gov/divimprove/fedprog/financialmanagement/

Free/Reduced Lunch and January Membership Data–MOSIS/Core Data Screen 15 and 16

Please make sure the free and reduced lunch information reported on MOSIS and populated on Core Data Screen 15 and the January membership data populated on Screen 16 of the February cycle is accurate.  We will calculate the estimated 2012-2013 Title I allocation for LEAs serving an area with a total population of less than 20,000 using the alternative data method approved by the State Board of Education.  Since the Federal Programs’ headcount free and reduced lunch information on Screen 15 of the Core Data collection system and the January membership count are used as part of the alternative data, I would encourage districts to make sure their data is correct.  Errors on reporting this data could result in a decrease in your federal programs’ allocations. 

If you have questions, please contact our office at federalfinancial@dese.mo.gov or 573-751-4420.

Pat Kaiser

Director, Financial Management

Missouri Department of Elementary and Secondary Education

PO Box 480

Jefferson City, MO  65102

Ph. 573-751-8643

Fax 573-522-3477