“Missouri public schools:  the best choice… the best results!”







Vacancy Title:    Administrative Assistant

Job Order Number:   9857402


Domicile Location:   Jefferson City

Section/Office:  School Food Services / Office of Financial and Administrative Services

Salary:   $26,160

Deadline:   May 17, 2013





Graduation from high school or GED equivalent through which knowledge of English grammar and punctuation, basic typing or keyboarding, and basic mathematics may have been acquired.


Four years of office experience or course work which included records management and business communications.


(Other qualifications and experience, which in the opinion of the Commissioner of Education meet the requirements of the position may be accepted in lieu of the above.)






Proficient in Microsoft Office software.


Considerable knowledge of modern office practices, procedures and equipment.


Considerable knowledge of business English, spelling and accounting procedures.


Experience and/or training in the use of computers software packages.


Skill in typing accurately from rough draft, plain copy or notes at a working rate of speed.


Ability to understand and follow moderately complex written and oral direction.


Ability to proofread numbers and written materials for accuracy.


Ability to make complex arithmetic computations and tabulations accurately and with reasonable speed.


Ability to maintain complex clerical records and to prepare reports form varied statistical and accounting information.


Ability to establish and maintain effective working relationships with LEAs, the public and department employees.


Ability to lift 50 pounds.







Review section correspondence/documents/publications to ensure completeness and accuracy.


Create and maintain databases and/or spreadsheets for managing section data and providing special and periodic reports.


Organize work and coordinated workflow, establish priorities, set deadlines and review work for adequacy, accuracy, timelines in conformance with instructions and standard procedures.


Receive visitor and answer telephone calls, ascertain purpose of call and furnish information from knowledge of policies, rules, and procedures or direct to appropriate person.


Assist with making logistical arrangements for conferences and/or workshops support to include registration, creation and dissemination of materials and preparation of invoices.


Set up and organize files, sorts, classify, and file materials, purge obsolete material, remove and return material requested from files.


Monitor emails in sections web reply and disseminate to appropriate person.


Operate standard office equipment such as calculator, copy machine and computer.


Create and update section web pages.


Review and approve applications and reimbursement claims submitted by Local Education Agencies (LEAs).


Perform other related work as assigned.





Complete a DESE application online at http://www.dese.mo.gov/divadm/humanres/documents/Employment_Application_2005.pdf.  Please attach a scanned copy of your transcripts with the application.  You will receive an e-mail confirmation when your application is received online.  

NOTE: If a college degree is a requirement for this position, transcripts MUST be submitted with the application in order to be considered for employment.  Failure to include transcripts (when required for the position) with your application will eliminate the application from the review process.


We do not keep applications on file to submit for other vacant positions.   You must submit an application for each vacant position you are applying for. 


BENEFITS (For a Full-Time Position)


ANNUAL LEAVE:  Accrue 10 hours per month for new full-time employees, longer term State employees can earn more. Prorated leave for part-time employees in eligible positions.


SICK LEAVE:  Accrue 10 hours per month.  Prorated leave for part-time employees in eligible positions.


HOLIDAYS:  12 holidays per year.


RETIREMENT:  Coverage provided through the Missouri State Employees Retirement System (MOSERS).


LIFE INSURANCE:  Term life insurance coverage, equal to one times employee's annual salary, through the Missouri State Employees Retirement System.


OPTIONAL LIFE INSURANCE:  Optional term life insurance available with maximum coverage of six times member’s annual salary.  Plans are also offered for spouse and dependents. Premiums paid by employee.


CAFETERIA PLAN:  Easy tax savings on employee’s cost for qualified payroll-deducted insurance plans, medical care, and dependent care.


HEALTH PLANS:  Employer-paid/subsidized plans available the first day of the following month after employment.


DENTAL PLANS:  Delta Dental insurance coverage is available.


VISION PLAN:  Vision Service Plan (VSP) is available. 


DEFERRED COMPENSATION:  A payroll deduction deferred compensation plan available to defer taxes until retirement by investing in mutual funds and a fixed income account is currently provided.




Equal Opportunity and Affirmative Action Employer


Missouri Department of Elementary and Secondary Education is an Equal Opportunity Employer. If you have special needs addressed by the Americans with Disabilities Act (ADA), please contact Human Resources at (573) 751-9619, through Missouri Relay System at (800) 735-2966, or via email at hr@dese.mo.gov.    

To Our Applicants with Disabilities:  For assistance with any phase of the Department process, please notify the Director of Human Resources at (573) 751-9619.  Reasonable attempts will be made to accommodate special needs.

TTY/TDD users:  Relay Missouri service (800) 735-2966.






The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, gender, national origin, age, or disability in its programs and activities. Inquiries related to Department employment practices may be directed to the Jefferson State Office Building, Human Resources Director, 8th floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, Missouri 65102-0480; telephone number (573) 751-9619 or TYY (800) 735-2966.