“Missouri public schools:  the best choice… the best results!”







Vacancy Title:    Administrative Assistant

Job Order Number:   9805416


Domicile Location:   Jefferson City

Section/Office:  Educator Preparation / Office of Educator Quality

Salary:   $26,160

Deadline:   March 22, 2013





Graduation from high school or GED equivalent through which knowledge of English grammar and punctuation, basic typing or keyboarding, and basic mathematics may have been acquired.


Minimum of three years experience in progressively responsible secretarial duties, demonstrating thorough knowledge of spelling, punctuation, grammar, and other communication skills.


(Other qualifications and experience, which in the opinion of the Commissioner of Education meet the requirements of the position may be accepted in lieu of the above.)






Excellent computer skills and ability to adapt to specialized computer programs.


Proficient in Microsoft Office software.


Proficient in the use of standard office equipment, calculator, fax machine, printer.


Excellent interpersonal abilities. Ability to get along with diverse personalities, tactful, mature, flexible.


Ability to locate and synthesize information and identify essential information.


Ability to communicate effectively orally and in writing regarding technical and other information.


Ability to be exact and accurate with little or no supervision.


Ability to manage multiple priorities through strong organizational skills.


Ability to use good reasoning abilities.


Resourceful and well organized.


Ability to establish credibility and be decisive—but is able to recognize and support the organization’s preferences and priorities. 


Results and people oriented, but have sound judgment—ability to balance other business considerations.


Possess professional telephone etiquette.


Service oriented, but assertive/persuasive.






Educator Preparation, Recruitment, and Retention

1.    Support the work of the Director and Assistant Director in the:

a.    Implementation of the Missouri Standards for the Preparation of Educators (MoSPE).

b.    Evaluation and accreditation of programs for the preparation and certification of professional educators.

c.    Preparation of materials for the review, evaluation, and accreditation of professional education programs.

d.    Coordination, communication, and support in working with national accreditation.

e.    Development, implementation, and communication of the new assessments for educator preparation.

f.     Provide technical assistance to candidates regarding their assessments and progress toward the completion of their professional certification.

g.    Provide technical assistance to educator preparation programs.

h.    Preparation of materials related to the development and implementation of the Annual Preparation Performance Report for Educator Preparation Programs (APR-EPP).

i.      Provide information regarding professional education programs to educator preparation programs, school districts, governmental agencies, and other stakeholders.

j.     Preparation of materials for the Commissioner and State Board of Education.

k.    Assist in contacting vendors and arranging for meetings/workshops; prepare contracts for vendors and meeting/training sites.

l.      Maintain databases for the section.

m.  Maintain the website for the section.

n.    Maintain monthly records of section personnel – attendance, expenses, etc.

o.    Maintain inventory of supplies and equipment.

p.    Receive, open, and distribute incoming mail; prepare materials for mailing.

q.    Answer phones for the section; direct calls to appropriate personnel.

r.     Organize and maintain the filing system for the section.


Educator Preparation and Certification

1.    Support the work of the Directors of Preparation and Certification in the

a.    Assist in the communication processes related to the approval of new educator preparation programs, revisions in current certification programs, and/or discontinuance of certification or educator preparation programs.

b.    Continue development, implementation, and coordination of the Directory of Approved Programs.



1.    Assumes other duties as assigned.





Complete a DESE application online at http://www.dese.mo.gov/divadm/humanres/documents/Employment_Application_2005.pdf.  Please attach a scanned copy of your transcripts with the application.  You will receive an e-mail confirmation when your application is received online.  

NOTE: If a college degree is a requirement for this position, transcripts MUST be submitted with the application in order to be considered for employment.  Failure to include transcripts (when required for the position) with your application will eliminate the application from the review process.


We do not keep applications on file to submit for other vacant positions.   You must submit an application for each vacant position you are applying for. 


BENEFITS (For a Full-Time Position)


ANNUAL LEAVE:  Accrue 10 hours per month for new full-time employees, longer term State employees can earn more. Prorated leave for part-time employees in eligible positions.


SICK LEAVE:  Accrue 10 hours per month.  Prorated leave for part-time employees in eligible positions.


HOLIDAYS:  12 holidays per year.


RETIREMENT:  Coverage provided through the Missouri State Employees Retirement System (MOSERS).


LIFE INSURANCE:  Term life insurance coverage, equal to one times employee's annual salary, through the Missouri State Employees Retirement System.


OPTIONAL LIFE INSURANCE:  Optional term life insurance available with maximum coverage of six times member’s annual salary.  Plans are also offered for spouse and dependents. Premiums paid by employee.


CAFETERIA PLAN:  Easy tax savings on employee’s cost for qualified payroll-deducted insurance plans, medical care, and dependent care.


HEALTH PLANS:  Employer-paid/subsidized plans available the first day of the following month after employment.


DENTAL PLANS:  Delta Dental insurance coverage is available.


VISION PLAN:  Vision Service Plan (VSP) is available. 


DEFERRED COMPENSATION:  A payroll deduction deferred compensation plan available to defer taxes until retirement by investing in mutual funds and a fixed income account is currently provided.




Equal Opportunity and Affirmative Action Employer


Missouri Department of Elementary and Secondary Education is an Equal Opportunity Employer. If you have special needs addressed by the Americans with Disabilities Act (ADA), please contact Human Resources at (573) 751-9619, through Missouri Relay System at (800) 735-2966, or via email at hr@dese.mo.gov.    

To Our Applicants with Disabilities:  For assistance with any phase of the Department process, please notify the Director of Human Resources at (573) 751-9619.  Reasonable attempts will be made to accommodate special needs.

TTY/TDD users:  Relay Missouri service (800) 735-2966.






The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, gender, national origin, age, or disability in its programs and activities. Inquiries related to Department employment practices may be directed to the Jefferson State Office Building, Human Resources Director, 8th floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, Missouri 65102-0480; telephone number (573) 751-9619 or TYY (800) 735-2966.