“Missouri public schools:  the best choice… the best results!”







Vacancy Title:    Administrative Assistant

Job Order Number:   9780793


Domicile Location:   Jefferson City

Section/Office:  Grants and Resources / Office of Quality Schools

Salary:   $26,160

Deadline:   February 15, 2013





Graduation from high school or GED equivalent through which knowledge of English grammar and punctuation, basic typing or keyboarding, and basic mathematics may have been acquired.


Minimum of three years experience in progressively responsible secretarial duties, demonstrating thorough knowledge of spelling, punctuation, grammar, and other communication skills.


(Other qualifications and experience, which in the opinion of the Commissioner of Education meet the requirements of the position may be accepted in lieu of the above.)






Proficient in Microsoft Office software.


Proficient in the use of standard office equipment - computer, calculator, fax machine, printer.


Ability to maintain effective working relationships with Department staff, section staff, school personnel, other state and local agencies and the public.


Ability to work in an organized manner with minimum supervision.


Ability to communicate effectively, both orally and in writing.


Ability to multi-task.






Provide administrative support to ensure that operations are maintained in an effective, up to date and accurate manner.


Support the operation of the section, which includes the Coordinator, three directors, one supervisor and one administrative assistant.

Open and distribute the mail.


Complete expense accounts, comp forms, flex time forms, and out of state travel requests for three directors and one supervisor.

Maintain leave requests and enter leave into SAMII.


Type correspondence, reports and other documents for staff, school districts and public.


Respond to routine requests from staff, schools, or other agencies and organizations.


Create and maintain databases for the Migrant Education Program.


Receive visitors, answer telephone, help caller or connect to other staff. 


Serve as customer representative on the DESE Front Line.


Keep sections records.


Prepare forms for evaluation of supervisors for the director to complete.  Make copies for the section files.


Quality check for accuracy all certificates of eligibility submitted by the recruiters.


Deliver reports as required by the state and U.S. Department of Education.


Maintain databases.


Serve as a resource to schools and staff by providing information and statistics regarding the Identification and Recruitment component.


Prepare and disseminate written communication in English and Spanish.


Collect enrollment and activity reports and compile reports for submission to appropriate authorities.


Assist in ensuring that services and/or referrals are provided to identify migrant parents and students.


Review and respond to program compliance issues.


Other duties as assigned.





Complete a DESE application online at http://www.dese.mo.gov/divadm/humanres/documents/Employment_Application_2005.pdf.  Please attach a scanned copy of your transcripts with the application.  You will receive an e-mail confirmation when your application is received online.  

NOTE: If a college degree is a requirement for this position, transcripts MUST be submitted with the application in order to be considered for employment.  Failure to include transcripts (when required for the position) with your application will eliminate the application from the review process.


We do not keep applications on file to submit for other vacant positions.   You must submit an application for each vacant position you are applying for. 


BENEFITS (For a Full-Time Position)


ANNUAL LEAVE:  Accrue 10 hours per month for new full-time employees, longer term State employees can earn more. Prorated leave for part-time employees in eligible positions.


SICK LEAVE:  Accrue 10 hours per month.  Prorated leave for part-time employees in eligible positions.


HOLIDAYS:  12 holidays per year.


RETIREMENT:  Coverage provided through the Missouri State Employees Retirement System (MOSERS).


LIFE INSURANCE:  Term life insurance coverage, equal to one times employee's annual salary, through the Missouri State Employees Retirement System.


OPTIONAL LIFE INSURANCE:  Optional term life insurance available with maximum coverage of six times member’s annual salary.  Plans are also offered for spouse and dependents. Premiums paid by employee.


CAFETERIA PLAN:  Easy tax savings on employee’s cost for qualified payroll-deducted insurance plans, medical care, and dependent care.


HEALTH PLANS:  Employer-paid/subsidized plans available the first day of the following month after employment.


DENTAL PLANS:  Delta Dental insurance coverage is available.


VISION PLAN:  Vision Service Plan (VSP) is available. 


DEFERRED COMPENSATION:  A payroll deduction deferred compensation plan available to defer taxes until retirement by investing in mutual funds and a fixed income account is currently provided.




Equal Opportunity and Affirmative Action Employer


Missouri Department of Elementary and Secondary Education is an Equal Opportunity Employer. If you have special needs addressed by the Americans with Disabilities Act (ADA), please contact Human Resources at (573) 751-9619, through Missouri Relay System at (800) 735-2966, or via email at hr@dese.mo.gov.    

To Our Applicants with Disabilities:  For assistance with any phase of the Department process, please notify the Director of Human Resources at (573) 751-9619.  Reasonable attempts will be made to accommodate special needs.

TTY/TDD users:  Relay Missouri service (800) 735-2966.






The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, gender, national origin, age, or disability in its programs and activities. Inquiries related to Department employment practices may be directed to the Jefferson State Office Building, Human Resources Director, 8th floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, Missouri 65102-0480; telephone number (573) 751-9619 or TYY (800) 735-2966.