MISSOURI DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION

“Missouri public schools:  the best choice… the best results!”

www.dese.mo.gov

 

 

VACANCY NOTICE

(Internal Within the Department of Elementary & Secondary Education Only)

 

 

Vacancy Title:    Executive Assistant


Job Order Number:   940000116

 

Domicile Location:   Jefferson City


Section/Office:  Vocational Rehabilitation / Adult Learning and Rehabilitation Services


Salary:   $33,216


Deadline:   November 5, 2013

 

 

 

EDUCATION AND EXPERIENCE

Graduation from high school or the GED equivalent, including or supplemented by courses in typing and secretarial/office practice.

 

Three years of progressively responsible clerical and secretarial work, including one year in an advanced level position.

 

Proficiency in Word, PowerPoint, Excel, and Outlook.

 

(Other qualifications and experience, which in the opinion of the Commissioner of Education meet the requirements of the position may be accepted in lieu of the above.)

 

 

 

 

EXAMPLES OF WORK PERFORMED

 

Processes correspondence for Assistant Commissioner and Coordinator and prepares informational memos to staff members including district offices.

 

Arranges appointments, makes travel arrangements, and maintains appointment calendars.

 

Arranges due process hearings for clients of Vocational Rehabilitation.

 

Provides information to the public and employees on a variety of matters related to departmental operation and policies.

 

Assists with employee expense accounts and out-of-state travel requests following specified procedures and general instructions of the Assistant Commissioner and Coordinator.

 

Assists in responding to requests from the Governor's Office, the Legislature, other public officials, and the general public and provides information to the public and employees on a variety of matters related to the Division's operations and policies.

 

Assists the Coordinator of Development and Consumer Affairs in the administrative duties of the State Rehabilitation Council.

 

Prepares materials for the State Board of Education meetings.

 

Develops and maintains files.

 

Records leave for Central Office staff. 

 

Processes compensatory leave.

 

Responds to requests for closed case files. 

 

Ability to maintain highly confidential and sensitive information.

 

Performs other related work as assigned.

 

 

 

 

APPLICATION PROCEDURE

An application packet, consisting of a cover letter, resume, and copy of official college transcripts should be sent using one of the following options:

 

By mail (preferred) to Job Listing Number (shown above), Human Resources, Vocational

Rehabilitation, 3024 Dupont Circle, Jefferson City, MO 65109-6188. OR

 

Electronically (preferred) to vacancy@vr.dese.mo.gov. Documents must be

attached to the e-mail in PDF or Word format, with the job listing number in the

subject line. OR

 

By fax to Human Resources at 573.751.1441. Include job listing number.

 

 



BENEFITS (For a Full-Time Position)

 

ANNUAL LEAVE:  Accrue 10 hours per month for new full-time employees, longer term State employees can earn more. Prorated leave for part-time employees in eligible positions.

 

SICK LEAVE:  Accrue 10 hours per month.  Prorated leave for part-time employees in eligible positions.

 

HOLIDAYS:  12 holidays per year.

 

RETIREMENT:  Coverage provided through the Missouri State Employees Retirement System (MOSERS).

 

LIFE INSURANCE:  Term life insurance coverage, equal to one times employee's annual salary, through the Missouri State Employees Retirement System.

 

OPTIONAL LIFE INSURANCE:  Optional term life insurance available with maximum coverage of six times member’s annual salary.  Plans are also offered for spouse and dependents. Premiums paid by employee.

 

CAFETERIA PLAN:  Easy tax savings on employee’s cost for qualified payroll-deducted insurance plans, medical care, and dependent care.

 

HEALTH PLANS:  Employer-paid/subsidized plans available the first day of the following month after employment.

 

DENTAL PLANS:  Delta Dental insurance coverage is available.

 

VISION PLAN:  Vision Service Plan (VSP) is available. 

 

DEFERRED COMPENSATION:  A payroll deduction deferred compensation plan available to defer taxes until retirement by investing in mutual funds and a fixed income account is currently provided.

 

 

 

Equal Opportunity and Affirmative Action Employer

 

Missouri Department of Elementary and Secondary Education is an Equal Opportunity Employer. If you have special needs addressed by the Americans with Disabilities Act (ADA), please contact Human Resources at (573) 751-9619, through Missouri Relay System at (800) 735-2966, or via email at hr@dese.mo.gov.    


To Our Applicants with Disabilities:  For assistance with any phase of the Department process, please notify the Director of Human Resources at (573) 751-9619.  Reasonable attempts will be made to accommodate special needs.


TTY/TDD users:  Relay Missouri service (800) 735-2966.

 

 

 

NOTICE OF NON-DISCRIMINATION

 

The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, gender, national origin, age, or disability in its programs and activities. Inquiries related to Department employment practices may be directed to the Jefferson State Office Building, Human Resources Director, 8th floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, Missouri 65102-0480; telephone number (573) 751-9619 or TYY (800) 735-2966.