“Missouri public schools:  the best choice… the best results!”







Vacancy Title:    Administrative Assistant

Job Order Number:   10472039


Domicile Location:   Jefferson City

Section/Office:  Educational Support Services / Office of Quality Schools

Salary:   $26,160

Deadline:   March 7, 2013





Graduation from high school or GED equivalent through which knowledge of English grammar and punctuation, basic typing or keyboarding, and basic mathematics may have been acquired.


Minimum of three years experience in progressively responsible secretarial duties, demonstrating thorough knowledge of spelling, punctuation, grammar, and other communication skills.


(Other qualifications and experience, which in the opinion of the Commissioner of Education meet the requirements of the position may be accepted in lieu of the above.)






Proficient in Microsoft Office software.


Proficiency in using calculator, computer, fax, and scanner technology, office productivity software, and web authoring tools.


Ability to maintain effective working relationships with Department staff, other state and local agencies, and the public.


Ability to work with minimum supervision.


Ability to handle numerous telephone calls.


Ability to multi-task.






Uses computer for correspondence. Prepares manuals and other documents using a variety of desktop publishing software for print and web distribution. Types and proofreads daily correspondence.


Participates in the preparation of the operating unit budget.


Assists and advises office personnel on work-related issues.


Composes correspondence and responds to phone inquiries involving the interpretation of agency rules, regulations and program responsibility to the public and operating officials for charter schools and MoVIP.


Initiates, develops and revises, as needed, contracts and other clerical office procedures.


Maintains and processes attendance records, processes expense accounts, and keeps flex-time records for the section.


Prepares for upcoming meetings and workshops. Collects registration information for workshops and meetings. Prepares fliers and information materials for workshops.


Maintains accurate files and processes payments for programs as assigned.


Orders supplies and materials. Processes incoming invoices to be paid from outside organizations for meetings or workshops held.


Responds to routine requests from individuals, schools, or other agencies and organizations.


Opens and distributes mail.


Prepares necessary forms for printing orders, quick print, etc.


Maintains calendar for section as well as any travel (instate/outstate).


Performs other related work as assigned.





Complete a DESE application online at http://www.dese.mo.gov/divadm/humanres/documents/Employment_Application_2005.pdf.  Please attach a scanned copy of your transcripts with the application.  You will receive an e-mail confirmation when your application is received online.  

NOTE: If a college degree is a requirement for this position, transcripts MUST be submitted with the application in order to be considered for employment.  Failure to include transcripts (when required for the position) with your application will eliminate the application from the review process.


We do not keep applications on file to submit for other vacant positions.   You must submit an application for each vacant position you are applying for. 


BENEFITS (For a Full-Time Position)


ANNUAL LEAVE:  Accrue 10 hours per month for new full-time employees, longer term State employees can earn more. Prorated leave for part-time employees in eligible positions.


SICK LEAVE:  Accrue 10 hours per month.  Prorated leave for part-time employees in eligible positions.


HOLIDAYS:  12 holidays per year.


RETIREMENT:  Coverage provided through the Missouri State Employees Retirement System (MOSERS).


LIFE INSURANCE:  Term life insurance coverage, equal to one times employee's annual salary, through the Missouri State Employees Retirement System.


OPTIONAL LIFE INSURANCE:  Optional term life insurance available with maximum coverage of six times member’s annual salary.  Plans are also offered for spouse and dependents. Premiums paid by employee.


CAFETERIA PLAN:  Easy tax savings on employee’s cost for qualified payroll-deducted insurance plans, medical care, and dependent care.


HEALTH PLANS:  Employer-paid/subsidized plans available the first day of the following month after employment.


DENTAL PLANS:  Delta Dental insurance coverage is available.


VISION PLAN:  Vision Service Plan (VSP) is available. 


DEFERRED COMPENSATION:  A payroll deduction deferred compensation plan available to defer taxes until retirement by investing in mutual funds and a fixed income account is currently provided.




Equal Opportunity and Affirmative Action Employer


Missouri Department of Elementary and Secondary Education is an Equal Opportunity Employer. If you have special needs addressed by the Americans with Disabilities Act (ADA), please contact Human Resources at (573) 751-9619, through Missouri Relay System at (800) 735-2966, or via email at hr@dese.mo.gov.    

To Our Applicants with Disabilities:  For assistance with any phase of the Department process, please notify the Director of Human Resources at (573) 751-9619.  Reasonable attempts will be made to accommodate special needs.

TTY/TDD users:  Relay Missouri service (800) 735-2966.






The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, gender, national origin, age, or disability in its programs and activities. Inquiries related to Department employment practices may be directed to the Jefferson State Office Building, Human Resources Director, 8th floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, Missouri 65102-0480; telephone number (573) 751-9619 or TYY (800) 735-2966.