FileSpecRules:201106JuneCycleEducatorEvalution
Item_Number Item_Name Collection_Rule_ID Severity Business_Rule Short_Title General_Message Detailed_Message
005 Collection Version EDV00001 E Some fields supply data that is essential for the analysis of student data. The value of that field must be explicit. There are no default values. One or more required fields are missing Some fields supply data that is essential for the analysis of data. A value must be provided. There are no default values. The record is missing the field {0}.
005 Collection Version EDV00201 E Field exceeds its maximum length Field exceeds its maximum length Field exceeds its maximum length. The {0} field exceeds its maximum allowable length of {1} character(s).
005 Collection Version EDV00401 E CollectionVersion must match '2011Jun1.0EdEval' CollectionVersion must match '2011Jun1.0EdEval' The CollectionVersion identifies the data contained within the file and the Submission for that data. For this collection the CollectionVersion must be '2011Jun1.0EdEval'.
005 Collection Version EDV01600 E There must be at least one Educator Evaluation record There are no Educator Evaluation records There must be at least one Educator Evaluation record.
010 Current School Year EDV00402 E CurrentSchoolYear must match '2011' CurrentSchoolYear must be '2011' The CurrentSchoolYear identifies the school year for the data. For this collection the CurrentSchoolYear must be '2011'.
025 Reporting District Code EDV00441 E ReportingDistrictCode must match a valid DESE County District Code. District codes are in DESE District table. Invalid ReportingDistrictCode code ReportingDistrictCode is not a valid district code.
025 Reporting District Code EDV00700 E ReportingDistrictCode must match the SRM user's district code. ReportingDistrictCode does not match that of the trial Invalid ReportingDistrictCode. The ReportingDistrictCode is not the same as the trial's district.
030 Reporting School Code EDV00602 E ReportingSchoolCode must be a valid school code in the Reporting District (ReportingDistrictCode). Use the MOSIS Attendance Center tables. ReportingSchoolCode is not valid for the reporting district The Reporting School Code is not a school code in the Reporting District.
050 ED SSN EDV00445 E The Social Security Number must 9 digits with no extra characters such as spaces and dashes. EDSSN must be 9 digits The Social Security Number must be specified as 9 digits.
060 ED Legal Last Name EDV00500 W If provided must match the last name reported for the EdSSN in the current year Educator Core file matching on EDSSN. EDLastName does not match Educator Core EDLastName does not match the current year certified Educator Core.
065 ED Legal First Name EDV00501 W If provided must match the first name reported for the EdSSN in the current year Educator Core file matching on EDSSN. EDFirstName does not match Educator Core EDFirstName does not match the current year certified Educator Core.
080 ED Date of Birth EDV00446 E DateOfBirth must be a valid date EDDateOfBirth is not a valid date Dates are specified using the format mm/dd/yyyy.
080 ED Date of Birth EDV01100 W The educator's age, based on EDDateOfBirth, cannot be older than 80 or younger than 18 on Oct 15 of the current school year. EDDateOfBirth is outside the expected range EDDateOfBirth is outside expected range. The age is expected to be between 18 to 80 on Oct 15.
085 ED Position Code EDV00403 E Must be in code set: (Position_Codes). Invalid PosCode code PosCode must be 10, 20, 30, 40, 50, 60, 70, 80, or 90.
085 ED Position Code EDV00502 E A record must exist in the current year certified Educator School file with a matching EdSSN and PosCode. Educator was not found in Certified Educator Submission Educator was not found in the current year's certified Educator School file. There should be a record that matches the educator's ssn and position code.
085 ED Position Code EDV00503 E A record must exist in the educator evaluation file for every edssn and poscode in the current year certified Educator School file matching on EdSSN and PosCode. Educator is missing evaluation An evaluation record was not found for the following SSN and Position code combinations. A record must be in the evaluation submission, if no evaluation was done this year report 'N' in the EvalCurrent field. EdSSN/PosCode: {0}/{1}.
090 Tenure EDV00504 E Must be in code set: (Yes_No). Tenure must be 'Y' or 'N' Tenure must be 'Y' or 'N'
095 Evaluation Done This Year EDV00505 E Must be in code set: (Yes_No). EvalCurrent must be 'Y' or 'N' EvalCurrent must be 'Y' or 'N'
100 Evaluation Scale EDV00507 E Must be in code set: (EvalScale_Codes) EvalScale must be 2PT, 3PT, 4PT, or OTH EvalScale must be 2PT, 3PT, 4PT, or OTH
100 Evaluation Scale EDV00508 E Required if EvalCurrent is Y EvalScale is required EvalScale is required since EvalCurrent is 'Y'.
105 Other Scale Description EDV00509 E Required if EvalScale is OTH EvalOtherScaleDesc is required EvalOtherScaleDesc is required since EvalScale is 'OTH'.
110 Overall Evaluation Score EDV00510 E Required if EvalScale is not OTH or Null OverEvalScore is required OverEvalScore is required since EvalScale is not 'OTH' or blank.
110 Overall Evaluation Score EDV00511 E Must be in code set: (EvalScore_Codes) EvalScale must be 1, 2, 3, or 4. EvalScale must be 1 (Does not Meet), 2 (Progressing), 3 (Meets) , or 4 (Exceeds).
110 Overall Evaluation Score EDV00512 E If EvalScale is '3PT' then OverEvalScore cannot be 4. OverEvalScore cannot be 4 OverEvalScore cannot be 4 since EvalScale is '3PT'.
110 Overall Evaluation Score EDV00513 E If EvalScale is '2PT' then OverEvalScore cannot be 2 or 4. OverEvalScore cannot be 2 or 4 OverEvalScore cannot be 2 (Progressing) or 4 (Exceeds) since EvalScale is '2PT'.
110 Overall Evaluation Score EDV00514 E Must be blank if EvalScore is 'OTH' OverEvalScore is not allowed OverEvalScore is not allowed since EvalScale is 'OTH'. Populate OtherOverEvalScore instead.
115 Other Overall Evalutation Score EDV00515 E Required if EvalScale is 'OTH' OtherOverEvalScore is required OtherOverEvalScore is required since EvalScale is 'OTH'.
115 Other Overall Evalutation Score EDV00516 E Must be Null if EvalScale is not 'OTH' OtherOverEvalScore is not allowed OtherOverEvalScore is not allowed since EvalScale is not 'OTH'.
120 State Assessment Used EDV00517 E Required if EvalCurrent is Y StateAssessments is required StateAssessments is required since EvalCurrent is 'Y'.
120 State Assessment Used EDV00518 E Must be in code set: (Yes_No). StateAssessments must be 'Y' or 'N' StateAssessments must be 'Y' or 'N'
125 Local Assessment Used EDV00519 E Required if EvalCurrent is Y LocalAssessments is required LocalAssessments is required since EvalCurrent is 'Y'.
125 Local Assessment Used EDV00520 E Must be in code set: (Yes_No). LocalAssessments must be 'Y' or 'N' LocalAssessments must be 'Y' or 'N'
135 Evaluation Outcome Compensation EDV00522 E Required if EvalCurrent is Y EvalCompensation is required EvalCompensation is required since EvalCurrent is 'Y'.
135 Evaluation Outcome Compensation EDV00523 E Must be in code set: (Yes_No). EvalCompensation must be 'Y' or 'N' EvalCompensation must be 'Y' or 'N'
140 Evaluation Outcome ProfDev EDV00524 E Required if EvalCurrent is Y EvalProfDev is required EvalProfDev is required since EvalCurrent is 'Y'.
140 Evaluation Outcome ProfDev EDV00525 E Must be in code set: (Yes_No). EvalProfDev must be 'Y' or 'N' EvalProfDev must be 'Y' or 'N'
145 Evaluation Outcome EDV00526 E Required if EvalCurrent is Y EvalOutcome is required EvalOutcome is required since EvalCurrent is 'Y'.
145 Evaluation Outcome EDV00527 E Must be in code set: (EvalOutcome_Codes) EvalOutcome must be 'PRO', 'RET', or 'REM'. EvalOutcome must be 'PRO' (Promotion), 'RET' (Retention), or 'REM' (Removal).